2016CITY OF BANGOR, MAINE
Reports Required by Maine Uniform
Accounting and Auditing Practices for
Community Agencies
For the Year Ended June 30, 2016
CITY OF BANGOR, MAINE
Reports Required by Maine Uniform Accounting and
Auditing Practices for Community Agencies
For the Year Ended June 30, 2016
Table of Contents
Page(s)
Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance
and Other Matters Based on an Audit of Financial Statements Performed In Accordance with
Government Auditing Standards 1-2
Independent Auditor's Report on Compliance for Each Major Department Agreement; Report on
Internal Control over Compliance; and Report on Schedule of Expenditures of Department
Agreements Required by Maine Uniform Accounting and Auditing Practices for Community
Agencies 3-6
Schedule of Expenditures of Department Agreements 7
Notes to Schedule of Expenditures of Department Agreements 8
Schedule of Findings and Questioned Costs:
Section I — Summary of Auditor's Results 9
Section II — Findings Required to be Reported Under Government Auditing Standards 10
Section III — Findings and Questioned Costs for State Agreements
11
Section IV — Status of Prior Year Audit Findings 12
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INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON
COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENTA UDITING STANDARDS
City Council
City of Bangor, Maine
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the financial statements of the governmental
activities, the business -type activities, the discretely presented component unit, each major fund and
the aggregate remaining fund information of the City of Bangor, Maine as of and for the year ended
June 30, 2016, and the related notes to the financial statements, which collectively comprise the City of
Bangor, Maine's basic financial statements and have issued our report thereon dated December 28,
2016.
Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City of Bangor,
Maine's internal control over financial reporting (internal control) to determine the audit procedures
that are appropriate in the circumstances for the purpose of expressing our opinions on the financial
statements, but not for the purpose of expressing an opinion on the effectiveness of the City of Bangor,
Maine's internal control. Accordingly, we do not express an opinion on the effectiveness of the City of
Bangor, Maine's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control such that there is a reasonable possibility that a material
misstatement of the City's financial statements will not be prevented, or detected and corrected, on a
timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control
that is less severe than a material weakness, yet important enough to merit attention by those charged
with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies and therefore, material weakness or significant deficiencies in
internal control may exist that were not identified. Given these limitations, during our audit we did not
identify any deficiencies in internal control that we consider to be material weaknesses. However,
material weaknesses may exist that have not been identified.
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON
COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENTAUDITING STANDARDS, CONTINUED
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City of Bangor, Maine's financial
statements are free from material misstatement, we performed tests of its compliance with certain
provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a
direct and material effect on the determination of financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do
not express such an opinion. The results of our tests disclosed no instances of noncompliance or other
matters that are required to be reported under Government Auditing Standards.
We noted certain matters that we have reported to the management of the City of Bangor, Maine in a
separate letter dated December 28, 2016.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of the
entity's internal control or on compliance. This report is an integral part of an audit performed in
accordance with Government Auditing Standards in considering the entity's internal control and
compliance. Accordingly, this communication is not suitable for any other purpose.
December 28, 2016, except for testing of CDC 15-1049 and CDC 16-1049;
CDC 16-337; and CSN 34715, which were dated February 1, 2017
South Portland, Maine
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INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR DEPARTMENT AGREEMENT;
REPORT ON INTERNAL CONTROL OVER COMPLIANCE; AND REPORT ON SCHEDULE OF EXPENDITURES
OF DEPARTMENT AWARDS REQUIRED BY MAINE UNIFORM ACCOUNTINGAND AUDITING PRACTICES
FOR COMMUNITYAGENCIES
City Council
City of Bangor, Maine
Report on Compliance for Each Major Department Agreement
We have audited the City of Bangor, Maine's compliance with the types of compliance requirements
described in Maine Uniform Accounting and Auditing Practices for Community Agencies that could have
direct and material effect on each of the City of Bangor, Maine's major department agreements for the
year ended June 30, 2016. The City of Bangor, Maine's major department agreements are identified in
the summary of auditor's results section of the accompanying schedule of findings and questioned costs.
Management's Responsibility
Management is responsible for compliance with the requirements of laws, regulations, contracts, and
grants applicable to its department agreements.
Auditor's Responsibility
Our responsibility is to express an opinion on compliance for each of the City of Bangor, Maine's major
department agreements based on our audit of the types of compliance requirements referred to above.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and Maine Uniform Accounting and
Auditing Practices for Community Agencies. Those standards and Maine Uniform Accounting and
Auditing Practices for Community Agencies, require that we plan and perform the audit to obtain
reasonable assurance about whether noncompliance with the types of compliance requirements
referred to above that could have a direct and material effect on a major department agreement
occurred. An audit includes examining, on a test basis, evidence about the City of Bangor, Maine's
compliance with those requirements and performing such other procedures as we considered necessary
in the circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for each major
department agreement. However, our audit does not provide a legal determination of the City of
Bangor, Maine's compliance.
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INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR DEPARTMENT AGREEMENT;
REPORT ON INTERNAL CONTROL OVER COMPLIANCE; AND REPORT ON SCHEDULE OF EXPENDITURES
OF DEPARTMENT AWARDS REQUIRED BY MAINE UNIFORM ACCOUNTINGAND AUDITING PRACTICES
FOR COMMUNITYAGENCIES, CONTINUED
Basis for Qualified Opinion on Agreement CDC 16-337 and CDC 15-1049
As described in the accompanying schedule of findings and questioned costs, the City of Bangor, Maine
did not comply with requirements regarding Agreement No. CDC 16-337 Healthy Maine Partnerships as
described in finding number 2016-001 for Cash Management. In addition, the City of Bangor, Maine did
not comply with the requirements regarding Agreement No. CDC 15-1049 Sodium Reduction as
described in finding number 2016-002 for Budget. Compliance with such requirements is necessary, in
our opinion, for the City of Bangor, Maine to comply with the requirements applicable to that
agreement.
Qualified Opinion on Agreements CDC 16-337 and CDC 15-1049
In our opinion, except for the noncompliance described in the "Basis for Qualified Opinion" paragraph
above, the City of Bangor, Maine complied, in all material respects, with the types of compliance
requirements referred to above that could have a direct and material effect on agreements CDC 16-337
and CDC 15-1049 for the year ended June 30, 2016.
Unmodified Opinion on Each of the Other Major Department Agreements
In our opinion, the City of Bangor, Maine complied, in all material respects, with the types of compliance
requirements referred to above that could have a direct and material effect on each of its other major
department agreements identified in the summary of auditor's results section of the accompanying
schedule of findings and questioned costs for the year ended June 30, 2016.
Other Matters
The City of Bangor, Maine's responses to the compliance findings identified in our audit are described in
the accompanying schedule of findings and questioned costs. The City of Bangor, Maine's responses
were not subjected to the auditing procedures applied in the audit of compliance and, accordingly, we
express no opinion on them.
Report on Internal Control over Compliance
Management of the City of Bangor, Maine is responsible for establishing and maintaining effective
internal control over compliance with the types of compliance requirements referred to above. In
planning and performing our audit of compliance, we considered the City of Bangor, Maine's internal
control over compliance with the types requirements that could have a direct and material effect on
each major department agreement to determine the auditing procedures that are appropriate in the
circumstances for the purpose of expressing an opinion on compliance for each major department
agreement and to test and report on internal control over compliance in accordance with Maine
Uniform Accounting and Auditing Practices for Community Agencies, but not for the purpose of
expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not
express an opinion on the effectiveness of the City of Bangor, Maine's internal control over compliance.
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INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR DEPARTMENT AGREEMENT
AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY MAINE UNIFORM ACCOUNTING AND
AUDITING PRACTICES FOR COMMUNITYAGENCIES, CONTINUED
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their
assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance
requirement of a department agreement on a timely basis. A material weakness in internal control over
compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that
there is a reasonable possibility that material noncompliance with a type of compliance requirement of
a department agreement will not be prevented, or detected and corrected, on a timely basis. A
significant deficiency in internal control over compliance is a deficiency, or combination of deficiencies,
in internal control over compliance with a type of compliance requirement of a department agreement
that is less severe than a material weakness in internal control over compliance, yet important enough
to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over
compliance that might be material weaknesses or significant deficiencies. We did not identify any
deficiencies in internal control over compliance that we consider to be material weaknesses. However,
material weaknesses may exist that have not been identified.
The purpose of this report on internal control over compliance is solely to describe the scope of our
testing of internal control over compliance and the results of that testing based on the requirements of
Maine Uniform Accounting and Auditing Practices for Community Agencies. Accordingly, this report is
not suitable for any other purpose.
Report on Schedule of Expenditures of Department Agreements Required by Maine Uniform
Accounting and Auditing Practices for Community Agencies
We have audited the financial statements of the governmental activities, the business -type activities,
the aggregate discretely presented component unit, each major fund, and the aggregate remaining fund
information of the City of Bangor, Maine as of and for the year ended June 30, 2016, and the related
notes to the financial statements, which collectively comprise the City of Bangor, Maine's basic financial
statements. We issued our report thereon dated December 28, 2016, which contained unmodified
opinions on those financial statements. Our audit was conducted for the purpose of forming opinions
on the financial statements that collectively comprise the basic financial statements. The accompanying
schedule of expenditures of department agreements is presented for the purposes of additional analysis
as required by Maine Uniform Accounting and Auditing Practices for Community Agencies and is not a
required part of the basic financial statements. Such information is the responsibility of management
and was derived from and relates directly to the underlying accounting and other records used to
prepare the basic financial statements.
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INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR DEPARTMENT AGREEMENT
AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY MAINE UNIFORM ACCOUNTING AND
AUDITING PRACTICES FOR COMMUNITYAGENCIES, CONTINUED
The information has been subjected to the auditing procedures applied in the audit of the financial
statements and certain additional procedures, including comparing and reconciling such information
directly to the underlying accounting and other records used to prepare the basic financial statements
or to the basic financial statements themselves, and other additional procedures in accordance with
auditing standards generally accepted in the United States of America. In our opinion, the schedule of
expenditures of department agreements is fairly stated in all material respects in relation to the basic
financial statements as a whole.
December 28, 2016, except for testing of CDC 15-1049 and CDC 16-1049;
CDC 16-337; and CSN 34715 which were dated February 1, 2017
South Portland, Maine
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CITY OF BANGOR, MAINE
Notes to Schedule of Expenditures of Department Agreements
June 30, 2016
PURPOSE OF THE SCHEDULE
Maine Uniform Accounting and Auditing Practices for Community Agencies require a Schedule of Expenditures of
Department Agreements showing total expenditures for each award as identified in the respective department
agreements.
SIGNIFICANT ACCOUNTING POLICIES
A. Reporting Entity - The accompanying schedule includes all department agreements of the City of Bangor,
Maine for the fiscal year ended June 30, 2016. The reporting entity is defined in Notes to Financial
Statements of the City of Bangor, Maine.
B. Basis of Presentation - The information in the accompanying Schedule of Expenditures of Department
Agreements is presented in accordance with Maine Uniform Accounting and Auditing Practices for
Community Agencies.
1. Pursuant to Maine Uniform Accounting and Auditing Practices for Community Agencies, department
agreements are defined as a legally binding written document between two or more parties, including,
but not limited to, a document commonly referred to as accepted application, proposal, prospectus,
contract, grant, joint or cooperative agreement, purchase of service or state aid.
2. Major Agreement - Maine Uniform Accounting and Auditing Practices for Community Agencies
establishes the levels of expenditures or expenses to be used in defining major department
agreements. Major department agreements for the City of Bangor, Maine have been identified in the
attached Schedule of Findings and Questioned Costs - Summary of Auditor's Results.
C. Basis of Accounting - The information presented in the Schedule of Expenditures of Department
Agreements is presented on the modified accrual basis of accounting, which is consistent with the
reporting in the City's fund financial statements.
D. During the fiscal year, the City had some grants that were not completely expended and the unspent funds
were returned to the awarding or pass-through agencies. The amounts returned to the agencies have
been excluded from current year expenditures.
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CITY OF BANGOR, MAINE
Schedule of Findings and Questioned Costs
June 30, 2016
Section I - Summary of Auditor's Results
Financial Statements
Type of auditor's report issued: Unmodified
Internal control over financial reporting:
Material weaknesses identified? No
Significant deficiencies identified? None reported
Noncompliance material to financial statements noted? No
State Agreements
Internal control over programs tested:
Material weaknesses identified? No
Significant deficiencies identified? None reported
Type of auditor's report issued on compliance
for programs tested: Qualified
Any audit findings disclosed that are required
to be reported in accordance with Maine Uniform
Accounting and Auditing Practices for Community
Agencies? Yes
Federal Awards
Required to have an audit in
Accordance with the Uniform Guidance? Yes
Identification of program(s) tested:
Agreement Number(s) Name of Department - Agreement
CDC— 16-168 Women, Infants, and Children (WIC)
CDC— 15-168 Women, Infants, and Children (WIC)
CDC -15-1049 Sodium Reduction
CDC -16-1049 Sodium Reduction
CDC— 16-337 Healthy Maine Partnership
CSN — 34715 Federal Transit — Formula Grants
Percentage of department agreements tested: 84%
Auditee qualified as low-risk? No
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CITY OF BANGOR, MAINE
Schedule of Findings and Questioned Costs, Continued
Section II — Findings Required to be Reported under Government Auditing Standards
None
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CITY OF BANGOR, MAINE
Schedule of Findings and Questioned Costs, Continued
Section III — Findings and Questioned Costs for State Agreements
2016-001- Noncompliance with Cash Management Requirements for Agreement CDC 16-337
Criteria - The agreement for CDC 16-337 requires the grantee to comply with cash management requirements
and those requirements extend to subrecipients of the grant.
Condition - The City's subrecipients did not spend grant proceeds in a timely manner and had cash on -hand for
at least half of the fiscal year.
Known Questioned Costs - None
Likely Questioned Costs - None
Cause - The City did not ensure that subrecipients adhered to cash management requirements.
Recommendations - We recommend that the City prepare its subrecipient agreements in a way that ensures
subrecipients will not have excess cash on hand. In addition, the City should implement procedures for monitoring
the subrecipients' compliance with cash management.
Management response/corrective action - The City of Bangor has been designated "Lead Fiscal Agent" by the
State of Maine for the Penquis Public Health District. Accordingly, the selection and management of
subrecipients will be overseen by the City. The Public Health & Community Services Department is drafting a
subrecipient agreement and procedures that will be utilized beginning in FY 2017 due to the new designation.
Within the policy the monitoring and timing of payments is specifically addressed, which will ensure compliance
with the cash management requirements.
2016-002 - Noncompliance with Budget Requirements for Agreement CDC 15-1049
Criteria - MAAP regulations require a community agency to obtain a budget revision in the event that the total
expenses per subcontract vary from the budgeted amount by at least ten percent or $1,000, whichever is greater.
Condition - The City paid amounts to the subrecipients that were less than the amounts budgeted, which by
individual contract and in the aggregate were less by both ten percent and $1,000.
Known Questioned Costs - None
Likely Questioned Costs - None
Cause - The City did not request a budget amendment as required.
Recommendations - Although total expenses were under budget and no questioned costs were identified, we
nevertheless recommend that the City be sure to request budget revisions in the future, if agreement expenses in
any category are expected to vary from budgeted levels by more than the allowable variance.
Management response/corrective action - Staff will ensure that budget revisions are obtained when actual
expenses are less than the budgeted amount.
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CITY OF BANGOR, MAINE
Schedule of Findings and Questioned Costs, Continued
Section IV — Status of Prior Year Audit Findings
2015-001- Noncompliance with Allowable Cost Requirements for Agreement CDC 15-337
Criteria - MAAP regulations require a community agency to adhere to the guidance of OMB Circular A-87, Cost
Principles for State, Local and Indian Tribal Governments. OMB Circular A-87 requires time and effort be
documented when less than 100% of an employee's time is charged to a program.
Condition - The City's personnel did not complete time cards or comparable documentation that supported
their time that was charged to the program when their time was allocated between more than one program or
function.
Known Questioned Costs - None
Likely Questioned Costs - None
Cause - The City did not prepare time and effort documentation for this grant.
Recommendations - We recommend that the City implement a process for tracking employees' time when their
time is split between programs or functions.
Current year status - This finding was corrected and not repeated in the current year.
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