HomeMy WebLinkAbout1999-05-24 99-203 ORDERCOUNCIL ACTION
Date: My 26 1999
Item No.: 99_203
ROM/Subject: Authorizing AwaMofBid-Tke Disposal Services
Responsible Department: Engineering
Commmbuy:
-
The City will need to complete closure of the former I{ittredge
Road Landfill this year in
order to be eligible to receive 75% State reimbursement of
closure costs. so order to finish
closure work it is necessary to remove the remaining discarded fires at the site. On May 5,
1999 bid proposals were received for removal aad disposal of the estimated 3000 tans of
tires. Attached is a memorandum from the City Engineer relative to the projected coats
associated with each proposal.
The attached Council Order approves bid award to
Arthur Schofseld, Inc. which
submitted the bid proposal which represents the least
expensive alternative for these
services.
D_
ponmeatHead
Manager's Comments: IL F-4;�U ItM
I -M , `C iAE r.n_`s AA�N+rvr>w�A/ ^^. na4
_.��
l��a'm, cxI
ha,no, 0'r<A rs.-d.PMN+J tvt AeXN.dl. 'I)h
.fnel � as^4^�zl
,t
94�a I") YiV�. VKM O�c d�fAGA
. A
"4a.)
Tuxss� a9S 340.30
Ciry Mmnger
Associmed Infosmetian:Q yn{,rAb -
a
Budget Approval:
Flwlce Dirx
Legal Approval:
®'L9ry soxif ew I
eo[
For
IntreePazsage�EE
Reading
❑ Referral
Page of
A Pi d to cxxxneflor crovley Mey 24, 1999
CITY OF BANGOR
(TITLE.) (joTi12r,_Authociziug Awa of Bid -.Tire Disposal Sereoses
By w coy Loundz of at City ofJ3xq .
ORDERED,
T'uT award of bid for are revhoval and disposal services to AM Schofield, lac. of
Fairfield, Maine is hereby approved in the amount of $286,470.00.
W CITY COUNCIL �
My 24, 1999
Motion for Passage Node and Seconded
Passed
USK
99-203
ORDER
Title,dothorising bard bid - Sire Disposal
Services
......................................
.......................^.�..............
wJ Q'
�i
Ag
y^� 1rp'iyeld ttoo, I -
.......1!YA.v.0.. . unci.....
44 Councilman
Memorandum
TO: Dave Pellegrino,Purcbasing Aaent
FR: Jim Ring, City Engineer
RE: Tire Disposal Bids
On May 5, 1999 two bid proposals were received for removal and disposal of the tires
remaining at the City's Kittredge Road Landfill. The two bids received were as follows:
Routhier @ Sons, Inc. 384.50/ton
Litrited, Mass.
Arthur Schofield. his. 395.49/ton
Fairfield, Maine
Although the Routhier unit price is about 12% lower Nan Schofield's, differences in processing
and disposal methods would impact the total cost to the City. Routhier proposes to remove
whole fires from the site for disposal elsewhere, whereas Scholfield proposes to derim and
shred onsite. The shred's would be nansported to another location for muse.
As you are aware, l have been discussing the differences in processing with D.E.P. I spoke
extensively with William Butler at DEP's Bureau of Remediation and Waste Management, who
has had extensive experience with the disposal projects. lie indicated that tomage generated by
removing whole tires from a sit is generally about 25% higher Nan that resulting from removing
shred's only. This is due to water, din, etc. which is included in whole the weights. Mr. Butler
also stated that the 25% figure was based on actual tonnage measurement on several DEP
supervised tire removal projects.
Taking into account the additional weight differential for removing whole tires, we would pay
for 25% mom tonnage ifwe selected Sandier to do the work. Although the unit price per ton is
lower, the total cost to the City under Scoffer's proposal would end up being approximately
11% higher than under contract with Schofield for removing and disposing of the same number
offiress.
Accordingly, I recommend that Schofield be awarded the tire removal contract. Both bidders
have been informed of my recommendation.
BID ITEM(S): Tim Disposal Cmpmct
DEPARTMENT: Engineering
BUDGET REFERENCE:
Requisition No.:
N/A
Account Number:
7626-73020250
Budgeted Amount:
$138.197.81
Available Balance:
$138,197.81 & Bonding
Total Amount of Award Recommended: $28647000
Vendor Recommended: -Action Schofield Inc.
Number of Bids Sent: 3 Number of Bids Received: 2
Date Advertised: A06121,1999 Bid Opening Date: May 5. 1999
Past Expmtence with Vendor: _Excellent X Good_ Fair_ Poor_ No prig experience
If Be experience, references checked or other methotl of vendor reliability established
OTHER COMMENTS:
Award the contract to Arthur Schofield Inc. of Fairfield, the most competitive proposer for the
disposition of the tires.- See attached memo from Jim Ring City Engineer.
Dam: May V. 15099
CITY OF BANGOR _ Page i of 1
BID TABULATION Bid Opening: May 5, 1999
TIRE DISPOSAL CONTRACT
Routhier & Sons, Inc.
Littleton, MA
Arthur Schc
Fairfield, M
field Inc.
ITEM
DESCRIPTION
EST
QTY
UNIT I
Unit Total
Price Price
Unit
Price
Total
Price
Tire Disposal Contract
1.
Removal of whole tires
3,000
ton84.50
253,500.00
2.
Remove & chip tires on site
3,000
ton'
95.49
288,470.00
' weight based on chipped tires