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Home My WebLink About1999-03-10 99-129 ORDEROUNCIL ACTION Item No.99-129 Date: 3-10-99 Item/Subject: ORDER, Authorizing the City Manager to Accept Additional Funding from Oakhurst Dairy's Tree Re Leaf Program Responsible Department: Public Works - Forestry Commentary: The attached order authorizes the City to accept additional funding from Oakhurst Dairy to replace trees that were lost during the ice storm. As you may know, Oakhurst Dalry had previously given us funds under this program, and found themselves with additional funding to be made available to communities. This program will allow us to make additional progress toward replacing as many of our lost trees as Is practicable. Oakhurst has indicated that they will reimburse the qty for up to $15,450. Of this, $15,000 will be for tree replacement and $450 will be for the purchase of a new chain saw for the Forestry Division. Department Head Manager's Comments: Recommend approval. These additional funds are largely the result of Roland Perry's efforts. ' � /):,: , / iii - Associated Information: Order, Letter of Approval Budget Approval: Finance Dii or Legal Approval: Solic r Introduced for X Passage _ First Reading Page _ of _ Referral knipe] to Councilor Vavdamis Meech 10. 1999 CITY OF BANGOR (MILE.) Order, Oakhurst InINs Tree Releaf Proanm By the Ory Coon/ of tl te Ory of Bangor. ORDERED, THAT WHEREAS, the ice storm of 1998 seriously damaged and reduced the Cltys stark of bees; and WHEREAS, the Oakhurst Dairy has made available additional funding under its Tree Rat afPtogtam for recovery from Me Ice storm's damage W trees; and WHEREAS, such funding, If accepted, is provided wph no makhing mqulmmft from the (5ty; NOW, THEREFORE, BE R RESOLW?D, THAT the City Manager Is thereby authorized to accept relmbulsetrerd from Oakhurst Dalry for the purchase of a crew chain saw for the Forestry DIMSIon In an amount of up W $950 and bee replacement in an amount of $15,000. BE 1T R)MER RESOLVED, THAT the Forestry DlNsion a authorized W make the necrsary purrhasa and undertake the necessary work to meet the Intent of th5 program and Me Finance Director shall establMh the necessary accounts to document these etyeentliNres and receive reimbursement. IR CITY COORCIL March 10, 1999 Motla far Passage Made and Seconded Passed 99-129 ORDER Title, Authorising the City Mamger to Accept Additional Funding; from, Oakhurst Dairy's Tree Helsel Program, ^.bR.. 364FO/ STAVENUE POBTL4ND,MAINEO4IO Stanley L Bennettll, Pn3dem DAIRY TELEPHONE fIO]) M-7468 NOTICE Data; February 2,1999 From: Stan Bennett, President To: All 1998 Tree Releaf Program Participants RE Your Access To Federal Matching Funds It was one year ago this month we all suffered from an incredible ice storm that, I'm sure, none of us will ever forget. And, I'm sure that many municipalities and organizations are still dealing with the results of damage done to tees on public property. To help you with purchasing and planting replacement trees and /or pruning, Oakhurst Davy and the Maine Forest Service have teamed up to secure additional dollars to extend the Oakhurst Tree ReLeaf program. Maine qualified for federal matching funds due to the investment ($91,500 in Maine) by a private company (Oakhurst Dairy). Leveraging Oakhurst money which has already been invested in Tree ReLeaf has resulted in an additional $274500 available for use in Maine. If your organization participated in the original Tree ReLeaf program and would like to apply for additional Tree ReLea£ dollars, you most agree to and meet the following conditions: 1) Money will be spent only to alleviate damage to trees caused by the January 1S$$ ice storm on public property. 2) Money will be spent to purchase & plant new tees and/or to prune damaged trees (including labor); 3) Eligible municipalities and organizations must be responsible for initial costs and provide proof of expenditures (receipts, payroll records, cancelled checks, etc.) in order to be reimbursed. No funds will be dispensed in advance of purchases. 4) To ensure your reimbursement, we require a description of what you plan' to do and estimated costs; we will notify you immediately as to whether or not you will receive funding. Trees most be planted in sea in Designed and Built once (mov enclosed). A to7eunlaurse.expeifd tures (this inspection will occur wrd just a few days after notification)., - _ 6) Req ests for reimbuisements mutt be made before December 31, 1999 (when the program ends) and should include a brief description of results. Please submit the description of your work -plan on the enclosed form to: Oakhurst Tree ReLeaf Matclung Funds c/o Shelley Dunn" - Burgess Advertising & Associates Portland, ME M102-2150 Should you have anx questions, please do not hesitate to contact Shelley Dunn: Telephone (207) 775-5227, Fax 775-3157, or E-mail at Shelley®BurgessAdv.com -end- enc: "Planting Trees in Designed and Built Community Landscapes" "Recommended Tree Species List" Stanky T. Bennett ll, PresNent 364£ORESPAVENUE "PORTL ,YD, MAINE 0001 TELEPHONE (307) ]T2-7468 Application: Oakhurst Tree ReLeaf Matching Funds Date: b fL9� We received funds from the original Tree EeLeaf program: YES or NO Name of municipality or not-for-profit organization: Address: Contact person: Description of eligible work to be reimbursed: G hk l tvs,e u✓ �f�7J Estimated for requested reimbursement dollars �`�� What you will submit for proof of expenditures: - Mail N: Oakhurst Tree Reieaf Marching Funds, c/o Shelley Burgess Advertising & Associates, 1290 Congress Street, Portland, ME 09102-215!1 - 99-129 V i A February 12,1999 Mr. Rolland Perry 73 Harlow Street Bangor, ME 04401 Dear Rolland: We recently received your application for $15,450.00 in federal Tree Rei.eaf funds and immediately forwarded it to Tish Carr (Urban & Community Forestry Program Coordinator at the Maine Forest Service) for approval. We are happy to inform you that your request has been granted in full. Congratulations. Once all of your expenses have been incurred, please send Shelley Dunn a full description of how the money was used and enclose all receipts (if an expenditure was for labor, you must submit proof of wages paid). She will then notify Tish Carr a second time and Tish will visit the area to confirm that improvements met the standards set forth by the Maine Forest Service. Should you have any questions about legitimacy of expenses, please do not hesitate to contact Shelley Dunn at (207) 795-5229 or Tish Carr at (207) 287-5024. Oakhurst Dairy was able to make these funds available as a result of its initial contribution of $91,500.00 in Maine for the first Tree ReLeaf program. We are happy to know that Maine's towns and cities will, once again, be graced with beautiful trees. Very Truly Yours, N /a Stauley T. Bennett If President, Oakhurst Dairy cc: S. Dunn, T. Carr 360FORESTAVENOE PORTLAND, MAINE 00101 SwNy L Bennett ll, Preedew DAIRY TELEPHONE (207) 772-7068 February 12,1999 Mr. Rolland Perry 73 Harlow Street Bangor, ME 04401 Dear Rolland: We recently received your application for $15,450.00 in federal Tree Rei.eaf funds and immediately forwarded it to Tish Carr (Urban & Community Forestry Program Coordinator at the Maine Forest Service) for approval. We are happy to inform you that your request has been granted in full. Congratulations. Once all of your expenses have been incurred, please send Shelley Dunn a full description of how the money was used and enclose all receipts (if an expenditure was for labor, you must submit proof of wages paid). She will then notify Tish Carr a second time and Tish will visit the area to confirm that improvements met the standards set forth by the Maine Forest Service. Should you have any questions about legitimacy of expenses, please do not hesitate to contact Shelley Dunn at (207) 795-5229 or Tish Carr at (207) 287-5024. Oakhurst Dairy was able to make these funds available as a result of its initial contribution of $91,500.00 in Maine for the first Tree ReLeaf program. We are happy to know that Maine's towns and cities will, once again, be graced with beautiful trees. Very Truly Yours, N /a Stauley T. Bennett If President, Oakhurst Dairy cc: S. Dunn, T. Carr