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HomeMy WebLinkAbout2017-05-08 17-160 - 17-168 RESOLVECOUNCIL ACTION Item No. 17-160 —17-168 Date: May 8, 2016 Item/Subject: RESOLVES, Adopting the Fiscal Year 2018 School Department Budget Responsible Department: School Department Commentary: The following nine resolves will adopt the FY18 School Department Budget. They are as follows: Resolve 17-160 - Required by Title 20-A MRSA for the Vocational Education Region #4 operating budget in the amount of $524,158, and the local share for Adult Education of $17,151.10. Resolve 17-161- Approving the School Department's Enterprise Fund Budget in the amount of $1,575,001. Resolve 17-162 - Approving the School Department's Special Revenue Fund in the amount of $2,968,29-1. Resolve 17-163 - Approving the School Department's Trust and Agency Budget in the amount $2,659,441. In addition and in accordance with the requirements of LD 1, the following Articles must also be approved: Resolve 17-164 - Article 1 will appropriate the local share of the total costs of the Essential Programs and Services funding model in the amount of $20,696,814. Resolve 17-165 - Article 2 will appropriate the non -state funded debt service allocation in the amount of $1,606,308. Resolve 17-166 - Article 3 will authorize the appropriation of local funds in excess of the maximum spending target limit in the amount of $4,783,130. Resolve 17-167 - Article 4 will appropriate the total school budget in the amount of $45,227,281. Resolve 17-168 - Article 5 will appropriate funding for adult education in the amount of $470,186, the local share of which is $180,000. Department Head Manager's Comments: These are the various resolves required to adopt the school budget for the coming year. City Manager Associated Information: Resolves Budget Approval: Legal Approval: Introduced for Passage X First Reading Referral Finance Director _Cfty'SoOicitor Page _ of _ Assigned to Councilor Sprague CITY OF BANGOR 17-160 MAY 8, 2017 (TITLE.) Resolve, Vocational Education Region #4 Appropriation Pursuant to Title 20-A, Chapter 606, 15601-15619, Maine Revised Statutes Annotated By the City Council of the City of Bangor - RESOLVED, that the United Technologies Center Region #4 budget for 2017-2018 as approved by the Cooperative Board be approved in the amount of $2,721,957 (Bangor's 2017- 2018 assessment will be $524,157.99 for operating costs).This amount is included in the Bangor School Department's 2017-2018 budget. RESOLVED, that the United Technologies Center Region #4 budget for Adult Education for 2017-2018 as approved by the Cooperative Board be approved in the amount of $337,181 (Bangor's 2017-2018 assessment for Adult Education will be $17,151.10.) This amount is included in the Bangor School Department's 2017-2018 budget. Statement of Fact: The purpose of this action is to comply with the State's requirement for local legislative body votes appropriating funds for education per Title 20-A, Chapter 606, 15601- 15619. IN CITY COUNCIL MAY 8, 2017 CR 17-160 FIRST READING CITY CLERK IN CITY COUNCIL MAY 22, 2017 CR 17-160 MOTION MADE AND SECONDED FOR PASSAGE PASSED EPUTY MY CLERK Assigned to Councilor Perry CITY OF BANGOR 17-161 MAY 8, 2017 (TITLE.) Resolve, Approving School Department Estimates of Revenue from State Sources and Budget -Enterprise Fund By the City Council of the City of Bangor- RESOL VED that the City of Bangor accept the following categories of funding as provided by the Maine State Legislature for the year beginning July 1, 2017 and ending June 30, 2018, and approve them as the Bangor School Department's Enterprise Fund Budget for the same fiscal period. And be it further resolved that the Bangor School Department's Enterprise Fund for the period of July 1, 2017 to June 30, 2018 is hereby approved as follows in the amount of $1,575,001 Estimated Amount Division Name to be Received 6000 Food Services Program $1,524,516 6150 Adult Ed Enrichment/General Evening $ 50,485 Total $1,575,001 IN CITY COUNCIL MAY 8, 2017 CR 17-161 FIRST READING CITY CLERK IN CITY COUNCIL MAY 22, 2017 CR 17-161 MOTION MADE AND SECONDED FOR PASSAGE PASSED DEPUTY CITY CLERK Assigned to Councilor Nealley CITY OF BANGOR AS AMENDED 17-162 MAY 8, 2017 (TITLE.) Resolve, Approving School Department Estimates of Revenue from State Sources and Budget -Special Revenue Fund By the oty C'ounal of the City of sawor RESOLVED that the City of Bangor accept and authorize the School Committee to expend the following categories of funding as provided by the Maine State Legislature for the year beginning July 1, 2017 and ending June 30, 2018 in the amount of $3,506,527 Division Name Estimated Amount to be Received 2010 Elizabeth Means $ 6,000 2200 College Transition $ 50,242 2280 MDOE Ed. Efficiencies Grant $ 538,235 2300 Title 1A $ 1,700,000 2470 IDEA Part B (Local Entitlement) $ 777,275 2510 Local Entitlement Pre School $ 19,500 2700 Title IIA (Teacher Quality) $ 265.000 2950 Adult Basic Ed $ 63,765 2630 21St Century Grant $ 86.510 TOTAL $ 2,506,527 Various funds referred to as special revenue and therefore are accounted for separately: Means Fund Used for special education College Transition Adult Ed program (remedial courses) MDOE Efficiencies Grant Alternative Program for Middle School Students. Title 1A Assists students with reading and math Free and reduced Idea Special education funding Local entitlement Preschool Used for kindergarten or 4 year old program Title IIA Class size reduction Adult Basic Ed 21St Century Afterschool Programming Assigned to Councilor Nealley CITY OF BANGOR 17-162 MAY 8, 2017 (TITLE.) Resolve, Approving School Department Estimates of Revenue from State Sources and Budget -Special Revenue Fund By the City Council of t'ie City of Bangor.- lRE50L VED that the City of Bangor accept and authorize the School Committee to expend the following categories of funding as provided by the Maine State Legislature for the year beginning July 1, 2017 and ending June 30, 2018 in the amount of $2,968,292 Division Dame Estimated Amount to be Received 2010 Elizabeth Means $ 6,000 2200 College Transition $ 50,242 2300 Title 1A $ 1,700,000 2470 IDEA Part B (Local Entitlement) $ 777,275 2510 Local Entitlement Pre School $ 19,500 2700 Title IIA (Teacher Quality) $ 265.000 2950 Adult Basic Ed $ 63,765 2630 213t Century Grant $ 86.510 TOTAL $ 2,968,292 Various funds referred to as special revenue and therefore are accounted for separately: Means Fund Used for special education College Transition Adult Ed program (remedial courses) Title lA Assists students with reading and math Free and reduced Idea Special education funding Local entitlement Preschool Used for kindergarten or 4 year old program Title IIA Class size reduction Adult Basic Ed 21St Century Afterschool Programming IN CITY COUNCIL MAY 8, 2017 CR 17-162 FIRST READING CITY CLERK IN CITY COUNCIL MAY 22, 2017 CR 17-162 MOTION MADE AND SECONDED FOR PASSAGE MOTION MADE AND SECONDED TO AMEND BY SUBSTITUTION AMENDMENT PASSED MOTION MADE AND SECONDED FOR PASSAGE AS AMENDED PASSED AS AMENDED PUTY C Y CLERK Assigned to Councilor Weston CITY OF BANGOR 17-163 MAY 8, 2017 (TITLE.) Resolve, Approving School Department Estimates of Revenue and Budget — Trust and Agency Fund By the City Council of the City of Bangor; RESOLVED, that the Bangor School Department Trust and Agency Fund budget for July 1, 2017 to June 30, 2018 to be approved in the amount of $2,659,441 Estimated Amount Division Name to be Received 9010 Bangor Regional Program $ 618,313 Multi -handicapped 9030 Bangor Regional Program $ 381,048 Acadia Hospital 9040 Bangor Regional Program $ 1,594,080 Day Treatment 9050 Bangor Regional Program $ 30,000 Multi -handicapped Summer 9100 Gifts & Donations $ 5,000 9300 Southern Penobscot Regional $ 31,000 Program for Children with Exceptionalities TOTAL $ 2,659,441 IN CITY COUNCIL MAY 8, 2017 CR 17-163 FIRST READING CITY CLERK IN CITY COUNCIL MAY 22, 2017 CR 17-163 MOTION MADE AND SECONDED FOR PASSAGE PASSED EPUTY WY CLERK Assigned to Councilor Tremble CITY OF BANGOR 17-164 MAY 8, 2017 (TITLE.) Resolve, Making an Appropriation for the School District Contribution to the Total Cost of Funding Public Education from Kindergarten to Grade 12 as Required by 20-A MRSA Section 15690 1. A-13 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BANGOR THAT In accordance with 20-A MRSA Section 15690 1. A. and B., the following separate article appropriating $20,696,814 as the City's contribution to the total cost of funding public education from kindergarten to grade 12 is hereby approved. Article 1: To see what sum the municipality will appropriate for the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act (recommend $37,222,151) and to see what sum the municipality will raise as the municipality's contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Act in accordance with Maine Revised Statutes, Title 20-A, section 15688 Recommend $20,696,814 Explanation: The municipality's contribution to the total cost of funding public education from Kindergarten to Grade 12, as described in the Essential Programs and Services Funding Act, is the amount of money determined by the state law to be the minimum amount that the municipality must raise in order to receive the full amount of state dollars. IN CITY COUNCIL MAY 8, 2017 CR 17-164 FIRST READING �tJ CITY CLERK IN CITY COUNCIL MAY 22, 2017 CR 17-164 MOTION MADE AND SECONDED FOR PASSAGE PASSED D UTY CI CLERK Assigned to Councilor Nichols CITY OF BANGOR 17-165 MAY 8, 2017 (TITLE.) Resolve, Making an Appropriation for Non -State Funded Debt Service Allocation for the Bangor School Department as Required by 20-A MRSA Section 15690 2. A. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BANGOR THAT In accordance with 20-A MRSA Section 15690 2. A., there is hereby approved the following separate school budget article raising and appropriating $1,606,308 in local funds for annual payments on debt service for non -state funded portions of School construction projects and minor capital projects. ARTICLE 2 To see what sum the municipality will raise and appropriate for the annual payments on debt service previously approved by the city council for non -state funded portions of school construction projects and minor capital projects in addition to the funds appropriated as the local share of the school administrative unit's contribution to the total cost of funding public education from kindergarten to grade 12. Recommend $1,606,308 Explanation: Non state funded debt service is the amount of money needed for the payments of school department long term debt for major capital construction projects and or minor capital renovation projects that are not approved for state subsidy. The issuance of this long term debt was previously approved by the Bangor City Council. IN CITY COUNCIL MAY 8, 2017 CR 17-165 FIRST READING CITY CLERK IN CITY COUNCIL MAY 22, 2017 CR 17-165 MOTION MADE AND SECONDED FOR PASSAGE PASSED i rf / D UTY CIT CLERK Assigned to Councilor Graham CITY OF BANGOR AS AMENDED 17-166 MAY 8, 2017 (TITLE.) Resolve, Making an Appropriation for the Bangor School Department in Excess of the Maximum Spending Target Established by 20-A MRSA Section 15671 A. 4. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BANGOR THAT In accordance with 20-A MRSA Section 15671 A. 4, the following separate article authorizing an appropriation of $4,633,130 of local funds in excess of the maximum spending target is hereby approved. ARTICLE 3: The City of Bangor shall raise and appropriate, $4,633,130 in additional local funds, which exceeds the State's Essential Programs and Services allocation model by $3,726,480 as required to fund the budget recommended by the Bangor School Committee. The Bangor School Committee recommends $4,633,130 of additional funds and gives the following reasons for exceeding the State's Essential Programs and Services funding model by $3,726,480: Special Education $880,495: Transportation $231,914: Co and extracurricular activities $1,166,528; Technology $539,103; and Employee Benefits $908,440. Explanation: The additional local funds are those locally raised funds over and above the school administrative unit's local contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and local amounts raised for the annual payment on non -state funded debt service that will help achieve the municipal budget for educational programs. Assigned to Graham CITY OF BANGOR 17-166 MAY 8, 2017 (TITLE.) Resolve, Making an Appropriation for the Bangor School Department in Excess of the Maximum Spending Target Established by 20-A MRSA Section 15671 A. 4. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BANGOR THAT In accordance with 20-A MRSA Section 15671 A. 4, the following separate article authorizing an appropriation of $4,783,130 of local funds in excess of the maximum spending target is hereby approved. ARTICLE 3: The City of Bangor shall raise and appropriate, $4,783,130 in additional local funds, which exceeds the State's Essential Programs and Services allocation model by $3,876,480 as required to fund the budget recommended by the Bangor School Committee. The Bangor School Committee recommends $4,783,130 of additional funds and gives the following reasons for exceeding the State's Essential Programs and Services funding model by $,876,480: Special Education $880,495: Transportation $231,914: Co and extracurricular activities $1,166,528; Technology $539,103; and Employee Benefits $1,058,440. Explanation: The additional local funds are those locally raised funds over and above the school administrative unit's local contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and local amounts raised for the annual payment on non -state funded debt service that will help achieve the municipal budget for educational programs. IN CITY COUNCIL MAY 8, 2017 CR 17-166 FIRST READING CITY CLERK IN CITY COUNCIL MAY 22, 2017 CR 17-166 MOTION MADE AND SECONDED FOR PASSAGE MOTION MADE AND SECONDED TO AMEND BY SUBSTITUTION AMENDMENT PASSED MOTION MADE AND SECONDED FOR PASSAGE AS AMENDED PASSED AS AMENDED 494Aol 7 DE TY CITY CLERK Assigned to Councilor Faircloth CITY OF BANGOR 17-167 MAY 8, 2017 (TITLE.) Resolve, Making an Appropriation for the Total School Budget for the Bangor School Department as Required by 20-A MRSA Section 15690 4. A. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BANGOR THAT In accordance with 20-A MRSA Section 15690 4. A., the following separate article authorizing a total FY2018 School Department budget in the amount of $45,227,281 is hereby approved. ARTICLE 4: To see what sum the municipality will authorize the school committee to expend for the fiscal year beginning July 1, 2017 and ending June 30, 2018 from the school administrative units contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act, non -state funded school construction projects, additional local funds for school purposes under the Maine Revised Statutes, Title 20-A section 15690, unexpended balances, tuition receipts, state subsidy and other receipts for the support of schools. Recommend $45,227,281 Explanation. The school administrative unit must include a summary article indicating the total annual budget for funding public education from kindergarten to grade 12. The amount recommended must be the gross budget for funding public education from kindergarten to grade 12. This article does not provide money unless the other articles are approved. IN CITY COUNCIL MAY 8, 2017 CR 17-167 FIRST READING CITY CLERK IN CITY COUNCIL MAY 22, 2017 CR 17-167 MOTION MADE AND SECONDED FOR PASSAGE PASSED (�Zz- APUTY CI CLERK Assigned to Councilor Sprague CITY OF BANGOR 17-168 MAY 8, 2017 (TITLE.) Resolve, Making an Appropriation for Adult Education for the Bangor School Department as Required by 20-A MRSA Section 8603-A (1). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BANGOR THAT: In accordance with 20-A MRSA Section 8603-A (1), the following separate article authorizing a total FY2018 Adult Education budget in the amount of $470,186 is hereby approved. ARTICLE: To see if the municipality Will authorize the School Committee to appropriate $470,186 for Adult Education and raise $180,000 as the local share with authorization to expend any additional, incidental, or miscellaneous receipts in the interest and for the well-being of the Adult Education Program. Explanation: The school administrative unit is to include a separate summary article indicating the total annual budget and local share Adult Education. In the past, funding for Adult Education was included as part of the Enterprise Fund budget appropriation. A recent legislative change now requires Adult Education funding to be part of the General Fund. $470,186 is total Adult Education budget less special revenue funds. Only $180,000 is derived from the General Fund, the remainder is derived from fees for services. IN CITY COUNCIL MAY 8, 2017 CR 17-168 FIRST READING CITY CLE IN CITY COUNCIL MAY 22, 2017 CR 17-168 MOTION MADE AND SECONDED FOR PASSAGE PASSED r i 7PUTY CITY-CLERK Assigned to Councilor Sprague CITY OF BANGOR AS AMENDED 17-169 MAY 8, 2017 (TITLE.) Resolve, Making an Adjustment to the Local Education Appropriation Amount if Additional State Funding Becomes Available Due to the Passage of the State of Maine Biennial Budget BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BANGOR THAT Article 14: In the event that Bangor School Department receives more state education subsidy than the amount included in its budget, the School Committee is authorized to first use the additional state subsidy to decrease the local cost share expectation, as defined in Title 20-A, section 15671-A(1)(B), for local property taxpayers for funding public education, so that the total amount of funds raised by local taxpayers under Articles 1 and 3 is no less than $24,714,500; the School Committee is then authorized to use up to $500,000 of any remaining additional subsidy to increase the allocation of finances in the Bangor School Department Capital Reserve Fund; and the School Committee is then authorized to use any remaining additional subsidy to further decrease the local cost share expectation, as defined in Title 20-A, section 15671-A(1)(B), for local property taxpayers for funding public education.