HomeMy WebLinkAbout2000-09-25 00-376 ORDERC004CIL ACTION
Date: September 25, 2000 Item No. 00-376
ItecNSubject Contract Award City Nursing Facility Renovations
Responsible DepartnenC Nursing Facility/Purcbasmg
Commentary:
On August ], 20M the Finance Committee of the City Council awarded a contract to P.M. Mackay &
Sons yr the amount of$]],6I4.00 forrenovations to the City Nursing Facility. SbortlyaRertheaward,
MacKay discovered a $44,100.00 clerical error Or their bid and requested to be released from their
obligation to sip a contact for the renovations.
After discussing the situation with MacKay I was convinced that the error was inadvertent and that the
bid bond should not be exercised for 5% of the bid ($3,105.00)
MDS Building Inc., of Presque Ide, the second low bidder at $132,510, was contacted and is willing to
complete the contact Ref es for MDS have bee chwked by Carpenter Associates and are
favorable.
A review of the plsrmed renovation project was conducted with Carpeater Associates, City Nursing
Facility Staff, the Finance Director and the Puniaraing Apra and it was determined to be appropriate
and m line with the Iona teen goals of the City Nursing Facility.
The recommendation to award the contract to MDS Building Ind., was reviewed by the Finance
Committee on September 18, 2000 and refereed to the City Council with a recovwerWation for
aPproval.
D ent
M-araagSer's Comments: FtN (AMM1«yr3: FtAs
Cm.wuT`we>{P (Lsf mow-
ityManager uG
Associated lrtformation: Finance Committee Recommendation=it NOt lation
Budget APProval:
Finarce D' mr
Legal Approval:
rtyS cltor
Iatoducei For: X Passage_ First Reading_ Referral
W -3]b
Avigned to Councilor 6l auebette September 25. 2000
��pp CITY OF BANGOR
(TITLE.) Vtlrba, __.....Authorizing CONracfAward.for CityNursirriy.w ity.Benovaflons.. _._..
BY t0a City Coaui! oftAe City ofDampn
ORDERED,
TdAT David N.Pellegrino, Purchasing Agent is hereby authorised to execute a contract
with MDS Building, Inc of Presque late, Maine in the amount of $132,510.00 for renovations to
the City Nursing Facility.
M CIT[ COMCIL
September 25. 2000
I tis for Passage Mede.
and Seconded - 00-376
Passed
ORDER
Title. Authoriaiag Contract RaaN for the
City gorging Fac t ty 6ennvatiam
gmml to
... I.. I.....� ,e"f .............
Councilman
00-376
CITYOFBANGOR
k AWARD RECOMMENDATION
BID ITEM(S): Kitchen & Dinirw Room Renovations
DEPARTMENT: On, Nursing Fadlity
BUDGET REFERENCE:
Requisition No.: N/A Account Number: 817b91008700
Budgeted! Amount:$ 14000000 Available Balance:$ 190.000.00
Total Amount afAward Recommended: $ 132.510 00
Vendors Recommended: MDS Building Inc.
Number of Bids Sent: 5 Number of Bids Received: 3
Date Advertised! June 6 2000 Bid Opening Date: August 2 2000
Past Experience with Vendor:_Excellent_Good _Fair _ Poor %No Prior Experience
If no experience, references checked or other method of vendor rellaMlity established
OTHERCOMMENTS:
Award the contract to MDS Building, Inc. of Presque Isle, the low responsive bidder at
$132,510.0.
P.M. MacKay & Sons, Inc. requested to withdraw their bid of $77,614.0 shortly after it was
awarded by the Francs Committee on August 7, 2000. MacKaydisomered a W,000.00 error
— see attached letter.
Carpenter Associates, the project engineers, checked fr �$S MDS ' , Inc. and
recommend contract award. yl
Date: September 18. 2000
CITY Cif BANGOR
OIOTAOVUTION Bid Opening: OWNd
P. M. mwc(y85ms MDS GwXOg law.
Ban WC ME Rmyue kle, ME
ABM. WInn CaIG.
Xem00s, ME
UEM
DESCRIP9ON ON
UNIT
UNIT
PRICE
TOTPL VNR
PRICE FRILE
TOTPL
PRICE
UNIT
UNIT
TOTPL
PRICE
1,
ptrMn B DOM Rmm Rmwalbn¢ 1
FA
]],814.00
A.816A0 133.510.00
13251000
138,45800
13&458.00
R kmmmw Wmaipa uw Tla
SF
1 12,0411
12.00
TOTAL AMOUNT ED
1
1 5]],01100 11
5132510.00
August 21,2000 Y` AU622�Wt.
P e p,ME
am ejarffA'City of Bangor
AND "soxs, M. 73 Harlow Street
u Bang or, Mauve 09401
mXSIGWeum AM:flovid Pellegrino, Purchasing Department
IIREMDWeMR
tessra:sTMWn RB: City ofBangor Nursing Facility -Kitchen& Dining Items Renovations
CCMMERaA Mrs
RESIMImAi NRmwG Dear Mr. Pellegrino:
Aro RFM WO
MIMING DIAMON Iam writing to mortality withdrew me bid dor the City ofBangorNursing Facility -
(eterin&Dirdvg Renm Renovs92.00 Hewuaofamnmyage ors shet), pmt
(emsubm aed dmn total o e i0ose to 0 v ring$16,the
onmy page totals sheet), the price
we submitted does vet come close to covering the costs involved to complete Osisprojat
successfully. 1 fat E is in everyone's best interests itwe wRhdraw.
.e� I apologize for my inconveniences this may cause you.
ef.aetion
Plena call if you have my questions or comarn.
NW NAM
uwp/rmp Sincerely,
sTUMM MEL PM. MacKay & Sons, Inc.
PNO CONCRETE
A4—
1/ N �
RWcv^ Arthur A. Bettie
oma Enos Project Munger
i
P.O. Eez 160. Bonsai, W 0402 • ID1.943A961 • fox: 307.990.],41]
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