HomeMy WebLinkAbout2000-05-08 00-186 ORDERCOUNCIL ACTION
Date: May 8, 2000 than No. 00.186
Item/SubjecC Contract Award for Erroll Assistance Program Services
Responsible Department: /Puschaeing
Commentary:
On Febmary Ib, 2000 the City received two proposals for providing (EAP) services to all anployces
and their family members.
Proposals were received from Affiliated Employce Assistance Program (formerly Affiliated Healthcare
and current provider of services to the City) and HealthWorks Occupational and Sports Medicine, both
of Bangor.
A selection corumhtee consisting of the Assistant City Manager, the Training Officer at Public Works,
the WIC Director and the Purchasing Agent interviewed both firms on March 2, 2000. Both firms are
very qualified m perform all the services requ' forthe program. The awual fee schedule for
Affiliated is $8.00 per employee or $6,880 00, $75.00/ hour for in-office sessions and for group training
sessions $00.00 fort/2 day sessions and SFW0.00 f fall day programs. Health Works charges no
annual fee, $70.00 per session and $400.00 for a face hour training session.
Affiliated has been providing the EAP services to the City since the program began and the annual war
has averaged about $11,000.00 to $12,000 00.
The selection commince reviewed both proposals and the qualifications of the individuals providing
services. The commit[ee concluded that Affiliated has done an excellent job in the past and
Y�ornramrlo][ that the City continue with their services. This recommendation was presented to the
Finance Committee on April I8,2000. The Finance Committee did not concur with the
recommendation and voted to award the contract to HealthWorks primarily due to their lower costs of
services.
The contract award to HealthWorks was appealed by Miles Theorem ofAffiliatied Health Care who
requested that the Finance Committee reconsider their decision. On May 10, the Finance Committee
reviewed the contract award with Mr. Theenan and took no action regarding the contract award to
HealthWorks.
The recommendation to award the correct to HealthWorks is being relined to the City Council as its
[enc is in excels%£dvee years.(The inifid contract will be for a me yearpertaqwalap option to
extend it for an additional three years if mutually agreeable between
D
Manager's Comments: ,ur,ry,µ .l4,e.+rrnlq to
City Manager
Associated Information: Finance Cosnminee Recommmdmion and bid tabulation
Budget Approval:
tX
P' w Direct%
Legal Approval:
i y Sohchor
haroduced FOr: X Passage First Reading_ Referral
ANBNONO 001-186
Arip�edbf u�eilor Blanchette Nay 8, 2000
CITY OF BANGOR
(1iTLE) 4V[1�T A,"orizing Conbmct Award to HealthWorks Occupational and Sports
4Fl f'1N�iciue Fm Employee AwsisnceRog "rain S..erNcea '.
By my Commit of W Cft ofBmmpor.'
ORDEREDt
TEAT David N. Pellegrino, Purchasing Agent is hereby authorized to execute a two year
contract with HealthWorks Occupational and Sports Medicine. This contract will have an option
W renew for a [Ince year period by mutual agreement of the partes:
M,igved to Coonellov Blducherre May 6, 2000
CITY OF BANGOR
Autimdaing Contract Awa WHealNWorks Occu atioualands arts
(TIRE.){( ¢SaIU¢....._......._......._....._...._..........._.._..._..._.._...F.........._....._..R.................
Medicine for Employee Assistance Program Services
By Ow My Cau tiof We Qq of Bowan:
BB30LVBD,
David N. Pellegnno, Purchasing Agent is hereby authorized w execute a two year
contract with HeallbWorks Occupational and Sports Medicine. This contract will have an option
to renew for atlnee year period by mutual agreement of the parties.
IN CITE MMCIL
Nay 8. 3000
Motion to AmeoA by Substitution
Made and Seconded
Motion to Pass As Amended Mede
and Seconded
Passed As Amended by Substitution
W-186
EE S 0L VE
/. fM1nrtoine f tra�f vaM m NooltF
Works O Cupatioaal and Sports Medicloe
for 8nplayee Assistance Ptogta Services
1 m'
4-12-00
Summary
Employee Assistance Program Proposals
Affiliated Employee
Assistance Program
Healthworks EAP
Employers
Represented
130
30
Location
Bangor and Statewide Offices
Bangor
Health Insurance Covera a
Yes whereualifiied
Yes wherequalified)
Treining/Education
12 hrs included in price; fee
based as needed thereafter
Fee based, as needed
Assessmen Referral
1-3 visits per nper episode
1-5 visits per person annually
On-call coven a
24 hrs7 da week
24
hrs/day, 7 days/week
Family Eliqlbilltv
Yes
Yes
Support Services
Bulletins, posters, employee
cards
Bulletins, posters, employee
cards
Onsite Visits
2 per year per facility
Notspecified
References
Excellent
Very good
Fee Proporal
Annual fee -
$6,800
Annual Fee -
0
Visits - 75/session
Visits - 70 session
Estimated Annual Cost
11 000-$12
000
000- 5 000
Employee and Supervisor
Orientation
Yes
Yes
24 Hour Answering
Yes
lYes