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HomeMy WebLinkAbout2000-05-08 00-182 ORDER-COUNCIL ACTION Date: May 8, 2000 Insular. 00-392 ItendSubject: Contract Award for residential refuse collection Responsible Department livchasing/Public Works Commentary: On April 19, 2000 the City received two proposals for residential refuse collection over a period of five years. Sawyer Environmental Services of Bangorproposed$246,000 bar the first year's service and Wash Management of Portland and Brewer proposed an annual cost of $343,000. Total costs of Sawyer's more competitive proposal bar Ne five year pencil will be $1,259,520 plus an annual CPI -W adjustment for labor only during the last three years 0lew contract. The City had considered a proposal to extend the existing contract with Sawyer Envmomnental that would have established an annual war of $280,()42,00 for Ne collection services. Willi the competitive process the City will realize an annual savings in excess of $36,000. The recommendation to award the five-year contract to Sawyer Eaviromnenhl was reviewed by the Finance Conunince May 1, 2000 and refirrexi to the City Council with a recommendation for approval. DepartmeAflyad Managers Comments: City Manager Associated Information: Finance Committee Recommendation and bid tabulation Budget Approval: _. Finance Di t Legal Approval: 1 i' r IntroducedFm:(daavat– X Passage _Fico Reading _ Referral }G _ A ignedto Councilw Treeele May 8, 2000 w "�v CITY OF BANGOR (TITLE.) Order, Authorizing Contract Award for Residential Refuse Callection By Ne CRY CUmal ofCm OW of &vVOr ORDERED, THAT David N. Pellegrino, Purchasing Agent, is hereby authorized to execute a flue year contract with Sawyer Environ nentl Services for residential refuse collection. The cat of the contract will be $246,000 for the first year and $253,380 for each of the remaining four years. An annual CPI-W price adjushnent for labor only will be allowed for the last three years of the contract IB CITY CO NM 00_182 May 8, 2080 Posed \ ORM JTitle, fwchotfniv8 centtacc et-a:d for C BealdentLl B fuse C llect o 00-182 CITYOFBANGOR AWARD RECOMMENDATION BID ITEM(S): Residential Refuse Collection DEPARTMENT: Public Works BUDGET REFERENCE: Requisition No.: N/A Account Number: 524]-]3020320 Budgeted Amount: $FV 2001 audoi t Available Balance: $[I2001 Budaet Total Amount of Award Recommended: $ 246.000.00 vendors Recommended: Sawyer Environmental Number of Bids Sent: 5 _ Numberof Bids Received: 2 Date Advertised: March30.2000 Gid Opening Date: Aon119 2000 Past Experience with vendar. %excellent_Good_Fair_Poor_No Prior Experience If no experience, references checked or other method of vendor reliability established— OTHER COMMENTS: Award the five year contract W Sawyer Environmental of Bangor, the low bidder at $246,000 for the first year of the contract and $253,380.00 for each of the remaining four years. (An annual CPI-W adjustment for labor only will be allowed for the last three years of the contract) The City Is currently paying Sawyer Environmental a total of $272,415.00 for residential refuse collection for the 12 month period ending June 30, 2000. This award must be approved by the City Council as It is*as! ####rt APPROVALS CITY COUNCIL FINANCE COq�� J $ �' Data. May 1. 2000 CITY OF BANGOR BIO TABULATION Bit Opening: 04/19N6 RESIDENTIAL REFUSE COLLECTION Page 1 of 1 Sawyer Emimnmenlel Bangor, ME Waste Management Portland, ME ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE Residential Refuse Collection 1 First Year 1 YR 245,000.00 248,00000 343,000.00 343,00000 2 Bacon Year 1 YR 253,380.00 253.38000 352,400.00 362p00,00 3 Thini Year 1 YR 253,380.00 253,380.00 375,0110.00 375,1)3O.1)1 4 Labor Amount Included In Annual Fee YR 1W,6m.00 181,8WD0 5 Fourth Year 1 YR 253.380.00 253.380.00 387,800.00 3117,000.01) 6 Labor Amount Included In Annual Fee YR 16,680.00 165.800.00 7 Fifth Year 1 YR 253,380.00 253,380.00 400,800.00 400,80000 8 Labor Amount Included In Annual Fee YR 16.680.00 167,800.00 TOTAL AMOUNT BIO: S 12% 520 W I$ 1,859,000 W Page 1 of 1