HomeMy WebLinkAbout2000-05-08 00-182 ORDER-COUNCIL ACTION
Date: May 8, 2000 Insular. 00-392
ItendSubject: Contract Award for residential refuse collection
Responsible Department livchasing/Public Works
Commentary:
On April 19, 2000 the City received two proposals for residential refuse collection over a period of five
years. Sawyer Environmental Services of Bangorproposed$246,000 bar the first year's service and
Wash Management of Portland and Brewer proposed an annual cost of $343,000.
Total costs of Sawyer's more competitive proposal bar Ne five year pencil will be $1,259,520 plus an
annual CPI -W adjustment for labor only during the last three years 0lew contract.
The City had considered a proposal to extend the existing contract with Sawyer Envmomnental that
would have established an annual war of $280,()42,00 for Ne collection services. Willi the competitive
process the City will realize an annual savings in excess of $36,000.
The recommendation to award the five-year contract to Sawyer Eaviromnenhl was reviewed by the
Finance Conunince May 1, 2000 and refirrexi to the City Council with a recommendation for approval.
DepartmeAflyad
Managers Comments:
City Manager
Associated Information: Finance Committee Recommendation and bid tabulation
Budget Approval: _.
Finance Di t
Legal Approval:
1 i' r
IntroducedFm:(daavat–
X Passage _Fico Reading _ Referral
}G _ A ignedto Councilw Treeele May 8, 2000
w "�v
CITY OF BANGOR
(TITLE.) Order, Authorizing Contract Award for Residential Refuse Callection
By Ne CRY CUmal ofCm OW of &vVOr
ORDERED, THAT
David N. Pellegrino, Purchasing Agent, is hereby authorized to execute a flue year contract
with Sawyer Environ nentl Services for residential refuse collection. The cat of the contract
will be $246,000 for the first year and $253,380 for each of the remaining four years. An
annual CPI-W price adjushnent for labor only will be allowed for the last three years of the
contract
IB CITY CO NM 00_182
May 8, 2080
Posed \ ORM
JTitle, fwchotfniv8 centtacc et-a:d for
C BealdentLl B fuse C llect o
00-182
CITYOFBANGOR
AWARD RECOMMENDATION
BID ITEM(S): Residential Refuse Collection
DEPARTMENT: Public Works
BUDGET REFERENCE:
Requisition No.: N/A Account Number: 524]-]3020320
Budgeted Amount: $FV 2001 audoi t Available Balance: $[I2001 Budaet
Total Amount of Award Recommended: $ 246.000.00
vendors Recommended: Sawyer Environmental
Number of Bids Sent: 5 _ Numberof Bids Received: 2
Date Advertised: March30.2000 Gid Opening Date: Aon119 2000
Past Experience with vendar. %excellent_Good_Fair_Poor_No Prior Experience
If no experience, references checked or other method of vendor reliability established—
OTHER COMMENTS:
Award the five year contract W Sawyer Environmental of Bangor, the low bidder at $246,000
for the first year of the contract and $253,380.00 for each of the remaining four years. (An
annual CPI-W adjustment for labor only will be allowed for the last three years of the contract)
The City Is currently paying Sawyer Environmental a total of $272,415.00 for residential refuse
collection for the 12 month period ending June 30, 2000.
This award must be approved by the City Council as It is*as!
####rt
APPROVALS
CITY COUNCIL FINANCE COq��
J
$
�'
Data. May 1. 2000
CITY OF BANGOR
BIO TABULATION Bit Opening: 04/19N6
RESIDENTIAL REFUSE COLLECTION
Page 1 of 1
Sawyer Emimnmenlel
Bangor, ME
Waste Management
Portland, ME
ITEM
DESCRIPTION
QTY
UNIT
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
Residential Refuse Collection
1
First Year
1
YR
245,000.00
248,00000
343,000.00
343,00000
2
Bacon Year
1
YR
253,380.00
253.38000
352,400.00
362p00,00
3
Thini Year
1
YR
253,380.00
253,380.00
375,0110.00
375,1)3O.1)1
4
Labor Amount Included In Annual Fee
YR
1W,6m.00
181,8WD0
5
Fourth Year
1
YR
253.380.00
253.380.00
387,800.00
3117,000.01)
6
Labor Amount Included In Annual Fee
YR
16,680.00
165.800.00
7
Fifth Year
1
YR
253,380.00
253,380.00
400,800.00
400,80000
8
Labor Amount Included In Annual Fee
YR
16.680.00
167,800.00
TOTAL AMOUNT BIO:
S
12% 520 W
I$
1,859,000 W
Page 1 of 1