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Home My WebLink About2000-03-27 00-147 ORDERCOONCILACTION Item No._y¢19] Date: March i7,2000 Graph Treatment and t Ober, Transfer aFiun the Purchase o CarteGrepM1 Software for PUNK: Works and Wastewater R eeuram and Me Transfer d Funds for this Propose. ReMiondde Department: Public works Abe Pudic Works Department has been working for renewal years M lapse a software package which would allow them M efficiently handle cost accounting, inwnbary, wank order preparation, and maintenance records. Funds were provitlel for this purpose in the cagAl portion of the %99 budget At that time, Me Department had tentatively identified a product which, after fuller analysis, proved to be We Bnited! for our needs. The Department has recently fount a product which does meet our needs. In addbion m the functions outlined above, this software will abo allow for Integration 0cur maintenance records with a Geographic Information System In ander to Improve our ability d locate edsting Infrastructure In the community during adverse weather coMitian such as scow stoma. The total cost for this system, Including hardware, data counwirskin, and training, Is estimated at $35,245, an amount in acess athat originally budgeted. In the Rscel 1999 budget, Mere were cophal funds approved for software and an automat 1 time rystem. These funds, totaling 13,500 remain available. In this year's capital budgeq $12,000 remains available from a capital account established M W rchase a blower fa corral spaces. The bWnce of $10,245 will come from the current years ogembg budget far the Sewer Full and will recognize the use that will be made of this software by waxer personnel. This proposal has been reviewed all recommended by the Finance Committee. The attached oder will adhodw this purcbso and the necessary transfer of funds within the mitral fund and the sewer fund. ueparumenr "Aa Manager's Comments: I recommend your approval. "is software will simplify the cast amounting function of the public works department and allow the department, as well as the sever fund, to bettor track tail maintenance program. Mi itionally, it will improve public swim by prodding a better system for handling complaint Information from c"ns and insuring that the necessary information Is taken from citizens who cell. City Manager Associated Information: Oder, memorandum from Arthur Stockus Budget Approval: Finance Director Legal Approval: Qry Sdkttw Introducedfor X First Renge Re First ding Paiof 0.eferralto Finance AsvgMdb Cowcilw C[wley March 27, 2000 C6 ..v s. CITY OF BANGOR (TITLE.) Order, Authorizing the Purchase of CarteGraph Software for Public Worlas and Wastewater Treatment anal the Transfer of Funds for this Purpose By Me Oily cbvir lOfMeCKyOfBarrgor.- ORDERED, THAT Staff Is hereby authorized to purchase CarteGraph software for Pudic Works and Wastewater Treatment as well as required hardware and support services In the estimated amount of $35,745. Funds for this purpose shall be transferred from account numbers 790491001125 ($7,500), 790491001100 ($6,000), 7705-91001100 ($12,000). The remaining funds shall come from the operating budget of the Sewer Fund. Id CITY COUNCIL Narch 27, 2000 Motion for Passage Made and Seconded 00-147 ORDER Ilde, authorising the Purchase of -. Cartegraph Software for Public Works and Wastewater Treatment and the Transfer of Pooch for this Purpose fined EO I Memo than Fn Ramed Flew Amur Stmkus Ca: D. Pelkgnno, J. Ring, F. Allen, A. Uni Dnls 0=0/00 Ra CaMGrapb Software for Public Wal¢ I am sending a Ogry of Me Ca:tCG:aph whose / services proposal for your information. Wa have, wit to assistance of MMmeaon Services, reviewed and evaluated two s rtware systema for tacking Public Mft projects, work orders and ralli etl materrel. The that system'Ciry Street" was typed as Me best software for our needs and pavan to be adequate but wit a great deal of inlioubilTy in some important areas. The secwd system evaluated was Camo3roph, a GIS based system, wIM far more flwbility. The request Mr funding will be for Me CaroCraph symem. It has taken until December a obtain working mines ha evalu i by this debarment and IS. The Orginal Qaptes from Ciry St eels that pmmged dre budget request was misleading and we have found Mat Ma rose W Me system we MUM head ware substardally higher Man Met quoted. In Me mown we recessed malenal from Cafti bribing a her more elaborate package fora similar price ad obtained Me mMvare for review and reseal DACTS is purchasing one of Me'Mcdules', SIGNALAeri Mr Meir has ate will label Am WM unlimiad arena. The modules bat we are ince foal in are'. gement Mall Public WOMB adtivitles Wang data bases for, sy, want omens a'd projats, equipmaM Ina res, classcems InvaXory me r amence and moratorium of all of our Me ease, management and above modules in Wil ePaget maFmnanxadvaes. 111i will also Note! cam entry when remNiy equipment and vaVuy wail MRMsepcP. CalMGMPIN also pmpxed In pwitle, in addition m Is aflame schemes, an ask! on call "Zink' which All allow sotwere toanDa agxly obtain location Miami from a GPS reelver. Inkmnadon`an be treramilted directly from Me GPS moi No the Carte M1 view xnes. It also allows you m see on wtan ooardirates update in real time. T liMpdmtrMeamotlulesaWMd�nswas$15.255. C mlCuaphlsogering Me pacti for$ 13,265, essentially offering a Vee module with Me package. This Is somewhat dSkrent ham this PM1ase I breakdown prwitled by Bill IaPan bW it All address our rests b project baking ab alloy us to bear wntrol out sign, egnal and slam dealn maintetance. 0.a Bill has lwmtl in his sheet Nye are other Costs associated with punJaming this ahware. The III is acedioatedfilesamer. There s also dala¢Menim, oeoile training and the annual technid support Ma[is raluiretlforeaM module. TMrepreanmtivehom CV mph Met�monshatetlthepakage Indicated that Be modules worked so much alke Mat h is nic ll support might be necessary hn only a mnbn&temetlu",,saxwla[wo monewaumwokman. Me'Immedialsastmunplement Plase I isas ubrvs: MmI 1i LioNme In to fisxl 1999 bud get Mae were cai funds approved for soma City Shasta soflwsre and an aumrramtl nme ayatmrl, pelxe1991125=$ T,596) ma (29oo-91gg11w=$ 6,o9oI r�pecmrey thlowar InadtlAmm Me NMall eis nMsmemo nate somemmey bfl in Pdvaml g$i811U11t10 uneopeforwrlfiretl thmei Tlls �al waspumhareding a bamdweteN$299, IeavFg $12,go9 unerpentled. lhex Mree items trial $ $ 25,SOo, mevinga balance of •Paget Thea ffirnlliceneesandtl.'ENn WNM$9p0o kIWJRKtliRdw and SEWERNew will beitaid Nrmtoftheseweraomunt($002 ]2(p3325). Themonnyhvilhousamailablecluetiothe ernemely Mw Sl i flows this year Tile Phase Mn potion d Me software up9radewill mst an admitted $ 9,000 and should the inplementedsomNimelnF 2931. BilhaspmW dNllmvemgeonthetechnicelsuppoltferean moc ule, which is mmeNing that Me salesman and the owner in Me attached quote, kit Net we would not need The annual mat admding to what May hate NW us all be about $1,MO AWnwnately 495 will be for lechnstal support and Me remainder for any updates Nat occur during the year ata quoted price of$ 395 per update. M bare bad discussions will Me Sewer Dream about pardopadng in the pwdoxes of the indurate Thefinaldelailsofthap tcipationwe2mt Niableat MedeadNm Mrwbm iNrthe mitudes agendas, but Mey will be presented dung to review at the Finance C nmipee meeflng.