HomeMy WebLinkAbout2000-03-15 00-138 ORDERDate: March 15, 2000
Item/Subject: Authorizing Award of Bid for Six Computers
Responsible Department: Purchasing
Eight this were recehed for furnishing and delimnng six Acer computers to the Police Depart,ren6. The
eight responsive bids raged from $9,398 a $10,388. The lower bId receives from Cl Govemment Inc was
not responsive because it did not include the three year warranty for on site service ant did not include a price
Rx one 21" monger. After revkw, of the bids by Ory Staff, it was recommender that we purchase the
computers from Custom Fit Inc. of Chantilly, Virginia the Idw bider at $9,398. We here mentiy purchased
other computers from this source.
This award was discussed at come length by the France Committee at its; last meeting. The major areas of
discussion Included the second low bid from Puree al Compute Group of Bangor and the availain ity of on-
site anMce.
Under the Custnn Ft Id, local service Is to be handled by a local Indholval who currently provides support to
contain machines in Treasury, Assessing, and the Motor Pad. This individual was recommended to Custom Ft
by City staff based on our experience with him W date, which has been excellent
The second issue was whether it might be appropriate to purchase from a lace) wheal who was more
accessible to stiff in this situation where the difference in bid amounts was $239.S0, an approximate 2.5%
difference. Under the Cerra purchasing regulations, a Ental preference is pra nit d only when Mere Is a We bid.
At the Finance Committee meeting, a motion was made to award the bid to Prafessional Computer Group of
Begot. This maticm failed on a vote of 21n favar, 2 opposed. As a result this Item comes Forward to the full
CcuMl.
As presented, the attadreG Council Order would authome the bad award to Custom Fit. Should the Council
dense not to do as, it should be am idetl to make the award to Professional Computer Group in the amount
of $9,58250.
Department
Managers Comments:
As named above, the City's adopted policy is to awed to Me raw responsive badder. The equipment which was
brd Is identical. Local service has been good The only issue which may be of Impultance within this content
is our alllity to resolve major problems, should Mey arise, with a Ideal firm.
CYy Manager
Asmdated Information: Order, Bid Tabulation.
budget Approval;
Mnanre Olrednr
Legal Approval:
❑t(�So� tar
Introduced for
X Passage
_FEW Reading page_ W
Referral to Finance
0()-138
m a m
!wiped to Councilor Parnbaa llarch 15. 2000
CITY OF BANGOR
(TITLE.) (orbgrf _._Authorimn lbd Award for six(QComputers for the Police Department„
By W Uty Coarwil of W My ofBanpor:
ORDERED,
TH°T The award of bid is hereby made toE kimFiHrre-afEiimtillq;Yh;tbelon
Professional Cooputer Group, Bangor, Name for a bid of §9.582.50
uspeebivcbiddcr-at$9:345{!P.
ou-138
"igned to Comaor. Farnban !larch 15, 2000
CITY OF BANGOR
(TITLE.) WrbBra........... Author &Bid ny a.ar (6),Comppterse me eulice Depamnenl.,.
By City Cml of tha City of Bangor:
ORDERED,
TWT The award cfbidish ymadeto Custom Fitlnc. ofChmtilly, VA, the low
responsive bidder at $9,348.00.
Itl CITY COMM
March 15, 2000
Motian for Passage Mede 6 Seconded
MOMon to daeod by changing the
bid award to "Professinnal Computer
Group, ganger. Mein for a bid of
$9.582.50". Made and Seconded
Gary Cates. Beaduskeag resident,
addressed the issue of using an
Bguipment Broker to purcluse c
paters. Mr. Gates urged Purchasing
within the comity.
vote on notion to Anew: 5 yes.
3 no, I absent
Councilors voting yea: Mwldaccl,
Croaky. Palace. Tremble, and
vardamis
Councilors voting no: Aube. ..
Blanchette 6 Robson
Councilor absent: Farnhan
Miles Paused
lotion toPassss "end"
Made and Seconded
Passed as Aacaded
ORD GR
1
Title, authorizing Bid Award for six
(6) Computers for the Police Deparroeut
OW OF Bi
IMIDTAMULATION
OOMPUTEi
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