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HomeMy WebLinkAbout2001-01-22 01-105 ORDERItem NO.— base 122 W o.base:122-N Ifem/gubjecb Order, Molding Bass Park Rade Schedule and Policy Reapoaalbb:0eperhr:erR: Bass Park firer the past seymal momhs, the Bass Park Committee has been reviewing a new rate schedule for the Bass Park Complex and our polity an handling non -pmt users a the Complex who either have traditionally recelved or periotliolly auctioned a rate reduction for use of the facilities df the Cormpaex. The CnmmRMe has already approved a revised ate schedule which has been simplRled to make it easier for potential users M determine ther casts. It has also requested that a formal policy be adopted Much will establish these rates and outline the drtumstarea s under Mich the Director of the Complex may deviate from them Copies of the proposed rate schedule and policy are agaciad. Under Me proposed policy, the Director of the Complex may deviate from the rate schedule on Me basis of both business and economic considmations. Rates may be adjusted W alba[ events which may otherwise chose another venue or location as well as needs which are likely to have a significant economic benefit M be region. The proposed policy an non-profit use, inducing Me use by other pry Departments, lakes a somewhat different approach. Rather Man a ate retluction, such users seeking City assetance must request sponsorship or co-sponsorship hon Me Oty. This has the effect of malting City participation more event and puck: and will require Mat the Counal provide fulling assistame M Me event, radier Man asking an enterprise fund to reduce Its revenues with a subsequent and less obvious contribution from the General Fund making up the difference. In this manner, the Council will have the ultimate decision as M whether the event shouts be subsidized, all the subsidy wdl come from the Gtys General Fund thus requiring Mat a decision be made as th whether the subsidy is In Ilne with the Council's priorities and in support of a significant governmental interest. I recommend your approval of be attached policy and rate schedule Managers Comments: The revised into shadule has been redewetl and recommended by the Bass Park Commidfce. The Policy las been reviewed and is recommender by the Business and Economic Development Wmmittee. I also recommend your appoval. -my h. Feuer Assoclated Information: Order, Policy, Rade Schedule Budget Approval: France Direap Legal Approval: �n( city Sdgbr Introduced for % Passage First Reading Page M Referral 01-105 AssipedMCpNcikv crwiey January 22, 2001 CITY OF BANGOR (TITLE.) order, Adopting Bass Park Rate Schedule and Policy By the City Colina/ of the OR of Bangor: ORDERED,THAT The attached Bass Park rate schedule and polity is hereby adopted by the City Council. IN CITY COUNCIL January 22. 2001 Notion for Passage Made and g 01-105 Seconded Paused (TITLE,) Adopting Baas Part Nate schedule and Policy �1.� i;,�IP BASS PARK RATE POLICY 1.0 PURPOSE The purpose of this policy is to establish a standard fee schedule for the use of the Bangor Auditorium, Civic Center, and other grounds and facilities located at Bass Park. 2.0 POLICY The City of Bangor has established the Bass Park Complex as a separate enterprise fund. As such, the Complex is intended to support all or a substantial percentage of its costs through user fees and revenues. At the same time, the City recognizes that this Complex plays a vital role in the economic and social well being of the City of Bangor. This policy adopts a standard rate schedule for the Complex and outlines conditions and circumstances where the Director of Bass Park is authorized to adjust or deviate from them. 3.0 ADOPTION OF RATE SCHEDULE The Rate Schedule appended to this policy as attachment A is hereby adopted as the standard schedule of rates for the Complex. The Director of Bass Park is authorized to establish additional reasonable fees for items not covered under this schedule. 4.0 DEVIATIONS FROM FEE SCHEDULE The Director of Bass Park is authorized to deviated from the standard rate schedule under the following circumstances: 4.1 to successfully book an event at the complex where there is competition from other facilities or venues; 4.2 to provide assistance to first time or start-up events where, in the opinion of the Director, event success will lead to scheduling future such events at the Complex; 4.3 to attract entertainment events where failure to adjust rates might result In the event not occumng; 4.4 where the event in question is likely to produce significant economic benefit to the region based on the length of the event and the number of attendees; 4.5 volume discounts for heavy or repeated users. 5.0 NON-PROFIT USERS From time to time, requests are received from non-profit organizations for reduced fees In support of events designed to assist the organization in meeting Its mission to provide services or support to those in need. Fee discounts are not authorized for this purpose. However, non -profits may request City sponsorship or co-sponsorship for such events in the form of General Fund payment of any requested discount or rate reduction. Such requests will first be considered by the Finance Committee of the City Council. 5.1 Requests for non-profit discounts mus[ be forwarded to the Finance Committee of the City Council for its consideration. Such requests must be made as far in advance as possible, and will not be considered unless received a minimum of one month prior to the date of the event. Requests must include: 5.1.1 A brief description of the purpose and nature of the event; 5.1.2 Informatlon on the public benefit which will result from the event; 5.1.3 The extent of the discount requested; 5.1.4 The revenues and expenses associated with the event, either based on the previous history of the event or on projections if the event has not been held previously; 5.1.5 The use to which any net revenues from the event will be put; 5.1.6 The extent to which the event is sponsored by any other organization or agency as well as any other requests for support which have been made. 5.2 The Finance Committee will evaluate the request based on the information provided. In determining whether the City will sponsor the event, the Committee shall take Into account the extent to which such sponsorship is necessary to allow the event to take place, the benefits which the City or Its residents will receive from the event or the net proceeds of the event, and the extent to which the event will further the goals, objectives, and priorities of the City. Generally, the City will consider such sponsorship only where it determines that It Is necessary for the event to take place or the benefRs to be realized and where the event supports or is directly related to a significant governmental Interest. 5.3 Should the Finance Committee vote to support City sponsorship of the event, an item will be placed on the Council Agenda to provide the necessary funding for the event which, when matched with any amounts the organization will pay, will allow the Bass Park Complex to receive the amount called for on the approved Rate Schedule. The Council action shall also designate the source from which the City support will come. 5A The final decision on sponsorship will be made by the full City Council at the point where it approves or disapproves of the necessary funding. 5.5 This policy shall also apply to events of other Departments and agencies of the City of Bangor which are held at the complex. 5.6 After -the -fact requests will not be considered. 6.0 PRE-EXIMNG NON-PROFIT RATE REDUCTIONS. A number of non-profit users of the Complex have traditionally received reduced rates for annual or reoccurring events. 6.1 The Director of Bass Park is authorized to continue to provide such reductions for one year from the effective date of this policy; 6.2 The Director of Bass Park shall notify all such non-profit users of this revised policy sufficiently in advance to allow the user to plan for this change or to request City sponsorship in accordance with section 5.0 above. 7.0 RESPONSIBILITY FOR REVIEW The Director of Bass Park shall review this policy at least annually and recommend such changes and adjustments as may be necessary. FROM : BANGOR CIVIC C@1182 PHWE NO. : RP 999 5555 Jan. 09 2001 04:3WM P2@ 01-105 \ r e RENTAL RATE SHEET Pricy listed below are io eQeet n of Janazry 1, 2001. The following list of charges and fees is representative of the costs that you might incur with your event at Bass Park Obviously, not all the charges apply to any one event and we 00 be more than happy to discuss your specific project and what options are available to you. Our foremost concern is the success of your event) BanBorpuEOorium $1,100 per day or 10% of gross ficket sales (whichever is greater) $.50 par ficket prking charge on tickets 25% of inemhendlse was (net of 5%rax) act sets Bangor Civic Center $1,000 -Par day - - $175 Mezzanine or Lecture Room only - $175 Kfichen use (includes refundable $100 damage I cleanup escrow) .. . Starring Ushers $350 Par performance -- - TicketTakerwSellers $10 per hour Security $12 per hour Overnight Security $16 per hour(Mdnght to 6:0001) .. Casual Labor $w0 per hour .... - -- EleNician $35 per hour - Police (4hour minimum) $160per4hourshift Fire EW $150 par 4- hour shift .-:. - .... .. Services _ Custodial Fee $220 perday trade shows and concerti' Custodial Fee $100 per day banquets 8 meetings Electrical Service $10 each (15 amp) .. Box OKce Service 3% of gross ticket sales Ticket Printing $.10 per ticket printed Foddi6 $45 per lour (based on hour meter, ) hour minimum) with operator Bucket Truck $45 per hour Photocopies $.10 each (8%%11) Fax Samoa $.35 per sheet Crack Cad Fee 3.5% of credn card sales FROM BM33R CIu1C CHITER RCIE No. 207 9? 5555 Jan. 09 2031 04:31PM P3 01-105 `/ Equipment Stage—Aodgodum $8 per 32 sq it section Stage — Civic Center $6 per 32 sq I section Risers -6' $8 per 32 st it section $1 per 3 anif section (can be built to any size up to 36' x 36) ($75 minimum) Dance Floor Pipe and Drape $25o per linear fool " $5a —includes pipe 8 drape. one table, two chairs Booths -8' x 10' Tables $e each per eel-uP Table Covers Paper. $3.50 each-, Linen: quote Portable Walls Podium(s) $10 each $27.50 each per day (free standing or table top) (includes microphone) Telephone(s) Quote Easel(a) Frip Chartist $5 each Per on $15 each per day Cmcludes ease]) Madc-N-Wipe Board(s) $15 each per day Qnaludes 92wl) Beverage Service Quote Aud"mual Equipment Extra Micmphones $20 per day Sound Morris) $25 each per day Television -46- $75 per day - Television —27' $30 per day VCR $35 Parday ('"dudes rad) Overhead PmjeMr(s) $35 each per day 6nclades cart) Slide (35mm) $35 each par day (includes cart) Projector(s) Projection Screen(s) 6'x6'—$20 each per day 8' x 8'—S35 each per day 9'x 12'—$60 each per day Dont we R listed? Let us know what your needs are, and we will do our best to accommodate you. We have in-house concession and alcoholic beverage services. If you require these services, please call us for more bdormation.