HomeMy WebLinkAbout2002-08-12 02-305 ORDERItem No. 02-105
Date: August 12, 2002
Item/Subject Order, Contract Award- 87 Octane Gasoline
Responsible Department: Purchasing Department
Commentary:
On 3uly 31, 2002 the City received four (4) bids For 87 Octane Gasoline contract. The prices
ranged from $0.8827 to $0.9237 per gallon on that date- we attached bid tabulation.
The prices for this contract will float with the market and will include a fixed add-on amount
to cover the vendor's transportation, overhead and profit.
The bid from Gagne Fuel Oil Corp., of Belgrade was slightly less than Webber, but they were
unable to make automatic deliveries in metered trucks. Webber Energy Fuels, howeverzis able
to make automatic deliveries in metered delivery trucks and they will allow City vehicles to fill
up at Webber owned gas stations. This is an important option in the event of a malfunction with
the Motor Pool's fueling operation. Since the total cost difference between the two vendors is
only $172.00 for the 192,000 -gallon contract, the award recommendation is to Webber Energy
Fuels.
This Award was reviewed by the Finance Committee on August 2, 2002, and referred m the City
Council For final approval.
ent Head
Recommend approval.
City Manager
Associated InfOrmati0n: Order, Bud Tabulation
Budget Approval:
Fina��
/VOCIIdto_r
Introduced for
_[ Passage
_ First Reading Page_ of
Referral
02-305
t, Aueigued to C :Lloi PaL r August 12. 2002
'':J,o `, CITY OF BANGOR
a
(TITLE.) Order, Contract Award— 87 Octane Gasoline
By tne CS[y CWW/ Of me CSty OfRanp
ORDERED,
THAT, Award of contract is hereby made to Webber Energy Fuels of Bangor for 87
Octane Gasoline for fiscal year 2003 (August 2002 through June 30, 2003).
02-305
Ie CIT4 Worm
August 12, 2002 ORDER
Yassed
Title, �tract Av of - a] Octave
Gaevl me
ccl�
Assigned to
&4j�A Councilor
02-305
CITYOFBANGOR
A WARD RECOMMENDATION
BID ITEM(S): 87 Octane Gasoline Contract (FY'03)
DEPARTMENT: Purchasina/City-Wde
BUDGET REFERENCE:
Requisition No.: N/A Account Number: Varous
Budgeted Amount: $ NIA Available Balance: $ N/A
Total Amount of Award Recommended: $ N/A
Vendors Recommended: Webber Enemy Fuels
Number of Bids Sent: 10 Number of Bids Received: 4
Data Advertised: July 23 2002 Bid Opening Data: August) 2002
Past Experience with Vendor: _Excellent Good _ Fair _Poor _No Prior Experience
If no exipadenoG references checked or other method or vendor reliability established
OTHER COMMENTS:
Award the contract to Webber Energy Fuels of Bangor, Me most competitive vendor at $.8838
per gallon with an adl amount of $0.0599 Per gallon. The bid from Gagne Fuel Oil Corp., of
Belgrade was slightly less but they were unable to make automatic deliveries in metered trucks.
In addition to being a local Bangar taxpayer, Webber Energy will allow City vehicles to fill up at
Webber owned gas stations. This will be a significant option in the event that the Motor Pool's
fueling operation goes down. This situation has happened at lease once In the recent past and
the option to fill up locally at contract prices was a big help to the G
ThIs recommendation will need City Council approval asit 1s in pfs $1,10"l)
APPROVALS L.
IL FINANCE COM E:
_ Dant: August ). 21102
CITY OF BANGOR -
BIDTABULATION Bid Opening: 07NiN2
87 OCTANE GASOLINE CONTRACT 2009
H
GaOne Fuel Oil Coq
Belgrade, ME
Webber Ener9Y Fuels Irving Gil Corp.
Bangor, ME PorlemouN. NH
Oead River Co.
Brewer, ME
ITEM
DECRIPTION
Unit Item
Price Total
Unit Item Una
Ptice Tobl Prue
Item
Total
Unit
Poco
Item
Total
87 Octane Gasoline Contract WiN2-BI30N
Wholesale Reck Price On July 11, 2002
08092
08092
0.8092
0.11092
Envinumentel Fee
00145
OD145
00145
00145
Add on far Trans., Adel.CostsSP d
0.0590
00599
0.0865
0.1D00
TOTAL BID AMOUNT:
$ 0882]
$ 0.8836
8 09102
$0.9237
H