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2002-08-12 02-304 ORDER
Item No fle-Im Date: August 12, 2002 Item/Subject Order, Bid Award- Front End Loader with plow Responsible Department: Motor pool On July 31, 2002 the City received four (4) bids for a front-end loader with an optional plow and the prices ranged from $127,597.00 to $131,961.00 - see attached bid tabulation. This leader purchase is part of the Motor Pool's equipment phased replacement program that is being funded with general obligation bonds. This equipment is being purchased under a'9ife cycle- bidding process whereby all cast of maintenance over a five-year period is guaranteed. In addition, the vendor agrees to buy back the equipment at a guaranteed amount at the end of the five-year period See attached Award Recommendation for details. The recommendation to purchase the John Deere loader with plow from Nortrax for $100,819.00 was reviewed by the Finance Committee on August 7, 2002 and referred to the City Council with the recommendation for approval. Managees Cmnments: Recommend approval. j City Manager Associated Information: Order, Bid Tabulation Budget Approval: Rime Director Legal Approval: Solt dmr 3 passage _ First Reading page_ of Behead 02-306 CA NAI, ea'Oi.. Asslgved m Cowciluv Nealley August 12, 2002 CITY OF BANGOR (TITLE.) Order, Bid Award — Front End Loader with Plow By the Oty COUM1 oftlre O'ty ofSangor: ORDERED, THAT Award of Bid is hereby made m Nortrax Equipment Company in the amount of $100,819.00 for the front end loader with plow. 02 -ion IN = comm ORDER August 12, 2002 Passed Title, etd Award - Frost end cower olt Plw cx ©.gaa Assigned to tCouncilor p v& CITYOFBANGOR . - AWARD RECOMMENDATION BID ITEM(S): Front End Loader DEPARTMENT: BUDGET REFERENCE: Requisition No.: 65939 Account Number: 7704-91001150 4 Budgeted Amount: $140,000.00 Available Balance:$ 14000000 Total Amount of Award Recommended: $100.019.00($127597001esstrade=nof $32 500 Plus $5 ]2200 for Optlonal Plow) Vendors Recommended: Nortrax Number of Bids Sent: 10 Numberof Bids Received: 4 Data Advertised: 3uly 17 2002 Bid Opening Date: JUN 24 2002 Past Experience with Vendor: _Excellent A Good_ Fair _—Paor_No Prior Experience If no experience, references chetl ed or other method Mvendor miWbility ert mishetl X OTHER COMMENTS: Purchase the front-end loader from Nortrax of Bangor, the low bidder at $57,597.00 total life cycle cost over a period of five years. After the trade-in allowance of $32,500.00 and the buy back option of $70,000.00, the net cost to the City will be $25,096.00 for the five-year period. The optional plow equipment is also recommended for purchase at an additional cost of $5,]22.00. This purchase will require City Council Approval as it is in f0,000. Pas ent kkk#kF kkikrtirtrtrtrtrtrtrtrtrtkkkkkkkkkkiirtrt:Fkkrtrtkkk#### k krtrtk####hFFik APPROVALS COUNCIL FINANCE COMM J Date: Auaust] 2002 CITY OF BANGOR BID TABULATION Bid Opening: 07124102 LOADER -FRONT END 0 Pelta 1 of f Nortmor Bangor, ME R.C. Hazelbn Co., Inc. Bangor, ME ITEM DESCRIPTION TOTAL PRICE TOTAL PRICE 1. Front End Loader 12],59].00 129.79B.00 Manufacturer I John beere Komatsu Year and Madel 2802 1 524H 2002 WA320l 2, Guar. 5 Year Total Cwt of papers 5,93500 3. Guaranteed B back 70,000.00 60.000.00 4, Total The Cycle' Cosi in 5]59].00 $9.79800 Trade-in Allowance 3z'Sul 35.000.00 NET BIO AMOUNT WITH TRADE-IN 25,03800 34,79800 5. Cost for Otionat Ploy 5]2200 9,878.00 NET BID AMOUNT WITH OPTIONAL PLOW: $ 30,81800 $ 44,6]600 0 Pelta 1 of f Central Equipment Co. Stillwater, ME Beaurnard Equip. Inc. Hermon, ME ITEM DESCRIPTION TOTAL PRICEPRICE TOTAL 1. Front End Leader 1I5,]92 W 131,951.00 Manufacturer Daewoo Case Year and Model 2002 MEGA250-V 2002 721C 2, Guar. S Year Total Cost of Re airs 5,93500 3, Guaranteed Buyback 35,000.00 49,250.00 4. Total TheCde' Cost 86,787.00 82,71100 Trade-in Allowance 30,00000 23,000.00 NET BID AMOUNT WITH TRADE-IN 56,787.00 59,711.00 5. Cost for Optional Plow 7,399.00 16-50000 NET BID AMOUNT WITH OPTIONAL PLOW: $64186.00 $]0,211.00 0 Pelta 1 of f SENTRY SELECT INSURANCE COMPANY SURETY BOND FOR THE REPURCHASE OF EQUIPMENT Bond Number. 496 019 6 4 6 Bond Effective Close: 27 SepsemWr2002 KNOWN ALL MEN BY THESE PRESENTS, thatthe Surety and Me Principal under his Surety Bond are Me pathos named and identified es follows: Surely principal Name: Sandy Select Insurance Company Printers Name: Nomi Inc. Address: PO Sox 801 Davenport, IA 5281 Prmaryaddress: N page Road Incorporated: State of Wisconsin Telephone: 1-8 7-0633 Harmon, Maine 01481 BY THIS SURETY BOND, Me above named and idenfified Surety and Principal are bold and firmly bound to: City of Bangor, in Me amount cf. Seventy Thousand Dollars (270,000.00), to Me payment m which said sum of money, well and MAY M be made and done, the Principal himself, his heirs, executors, administrators, successors and assigns, and the Surety binds item its successors and segos, jointly and severally, finely by these preaenta WHEREAS the above named and identified Principal has entered am a wrieen Corot with the Obligee dated Me 13M day of August 2002 to supply Me following: One (1) John Deere 61 Wheel Loader SIN DW624HM5175, in accordance with spedficalcns prepared by the Obliges which Contract N by reference made pan hereof, and is herein after reamed to as the "Contract'. WHEREAS, the Contract provides for an established guaranteed repurchase price for Me Equipment after a period of Firm (5) Years or 0,000 Hours, Whichever Comes First and upon compliance with certain stipulated conditions, and WHEREAS, the Obligee requires and the Pdndpal and Surety agree W provide this Surety Bond in support of the above wool guarantees. NOW, THE CONDITIONS of this Surety Bond odgaeon are that ifthe Principal Mallpmmptlyand bashfully keep his promises and perform his duties as required under Me harms and conditions of his Contract with Me Obliges, Man this Surety Sond obligation shall be null and vdd; oneness it shall remain in full force and eOecir IT IS FURTHER AGREED AND UNDERSTOOD THAT: (1) The liability of Me Surety under this Surety Bond shall in no event ei Me Bond Amount shown above; (2) The Principal and the Surety have entered into a Bond Indemnity Agreement which govems their respective rights, dudes and obligations to ons another and Iimatlons on such rights, dutles and obllgmlans; (3) Any suits at law or proceedings in equity for any claim hereunder must he filed before Me axphadon of one year from which final payment under Me Contract tells due; (4) No right of action shall accnde on this Surety Bond to or for the use of any person or corporabon other Man Me Cogae named hemin, or the executors, administrators, successors or aligns of Me Obligee. 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