HomeMy WebLinkAbout2002-07-08 02-281 ORDERItem No. 02-281
Date: 7-8-02
Item/Subject: ORDER, Authorizing the Purchase of an Automated Vehicle Wash System by
Whiting Systems, Inc.
Responsible Department: Executive/Purchasing
Commentary:
The City has approved funding to replace the aging and unreliable bus wash system with a new vehicle
wash system capable of washing the City's fleet. Previous anion by the Rnance Committee authorized!
the waiving of the Procurement Policy In order to negotiate directly with the preferred vendor, Lyrgx
Cleaning Systems, who sells the Whiting Systems, Inc. Smart Wash Eryress Storm Wash System. The
Purchasing Agent has negotiated a price for this system In the amount of $155,370.00 which we believe
Is a reasonable price for the equipment requested.
The Deaf is above our original estimate Clue to the inclusion of a water re la rn/recyclirg component Tbls
allows dirty water to be cleaned and reused, saving both water and sewer costs. The payback on the
recycling system is estimated at 45 years.
Once the system has been ordered, this will allow necessary engineering work leading to renovations to
the building to proceed. The accompanying Order authorizes the execution of the contract for acqulston
of the automated system. n, n , r
Department Head
Manager's Cameraman
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Associated Information: Order, memorandum, equipment list summary
Bud9ct Approval:
Finance Director
Legal Approval: zw
City Solicitor
Introduced for
x Passage
_ First Painting Page-0—
Referral
age_M_Referral
02-291
•y` A glmdtucomcilw Farrington duly 8. 2002
CITY OF BANGOR
(TITLE.); ORDER. Authorizing the purchase of an AutomatedVehicle Wash
System by WhItim Systems Inc.
By rhe On, Counod of the Oty ofRanges;
ORDERED,
WHEREAS, the City Council has previously approved and budgeted necessary
funding for the acquisition of an automated vehicle wash system;
and
WHEREAS, the City identified a wash system manufactured by Whiting
Systems, Inc, as the preferred system; and
WHEREAS, in May 2002, the Finance Committee authorized the waiving of the
purchasing regulations to permit the Purchasing Agent to negotiate
a sole source pmcuremem from Lynx Cleaning &/stems, the
distributor of the Whiting Systems, Inc. Wash System; and
WHEREAS, the Purchasing Agent, with assistance from the Fleet Maintenance
Manager, has negotiated a price for the identified system in the
amount of One -hundred and fifty-five thousand, three hundred and
seventy dollars ($155,370.00);
NOW, THEREFORE, BE IT ORDERED BY THE BANGOR CITY COUNCIL, THAT
the Purchasing Agent is hereby authorized to execute a contract with Lynox Systems,
Inc. for the purchase of a Smart Wash Express Storm automated vehicle wash system
and related system components in an amount not to exceed One -hundred and fifty-five
thousand, three hundred and seventy dollars ($155,370.00).
IF
I9 CITT COUNCIL
defy 8, 2002
Motion Made and Seconded
for Passage
Passed
c C q(
02-281
ORDER
Title, Autborfzing the Purchase of a
Automated Oehfele Wash gyates by
Whiting Systems, TUC -
Assigned to
FMAIA� Councilor
Ki �I
02-281
Automated Wash System
I Smart Wash Express Storm
Touchless Gantry 2 -step Cap, Master Bar for From & Rear
Pressure washing, Touch screen, 460/3 phase
$104,000
1 Undercarriage station (for either system)
3,500
107,500
I Water Heater
3,100
Freight for System
3,000
Installation
5,500
119,10
S Reclalm Package (Includes M4 pump, commis, plumbing)
6,700
13650 Gal. Cone Bottom tank wah HD Poly stand
2,100
Fr6gM1t for tank
500
126,400
1 Con -Serve Y -S -BW water rerycling system
21,000
Freight for reryding system
550
149,950
11(archer HDS-2245 LP Pressure Wash
5,10
2 Hose Reels -Stationary -100 f. capacity
320
155,370
02-281
MEMO
To: David Pellegrino, purchasing Agent
From: Robert Davi, Fleet Maintenance Manager
Subject: Acquisition of Vehicle/Equipment Automated Wash System
Date: May 6, 2002
As you are aware, the City Council has approved Me acquisition of an automated
vehide/equipment wash system to be located at the Recycling Center/Vehicle Storage
Facility on Maine Avenue. Approximately $300,000 has been budgeted for this project.
For the past several months, Drew Caron from the Engineering Department and I have
been evaluating wash systems and necessary building renovators.
After reviewing wash systems from around the country, we have determined that the
type best suited for our needs is manufactured by Whiting Systems, Inc. (located In
Georgia) and sold through a Bangor based distributor, Lynox Cleaning Systems.
This wash system is currently installed at Dysarts Truck step in Hermon and Blue Bird
Ranch trucking in Cherryfield. We have also loomed that Wal-Mart, Inc. intends to
replace their current wash systems with the Whiting Systems, Inc. vehicle wash.
Both Drew and I have been very impressed with this system and their level of
engineering/technical support. I aim believe that it would be beneficial for the City to
work wth a local vendor on a project of this magnitude. Following completion, having a
local firm available for service would be very advantageous as this type of equipment
will require maintenance. The other vendors of vehicle wash systems are located in the
Mid -west or Canada with no local distributors.
For these reasons, I am requesting consideration to waive the purchasing regulations for
the purpose of sole source procurement from Lynok Cleaning Systems. I believe that
with assistance from myself and Drew Caron, the Purchasing Department would be
successful in negotiating directly for this equipment I realize that this is an exception to
the normal bid/proposal process, but I believe that the best system is available locally
and that it would be unfair to ask others to submit proposals under these circumstances.
The antidpated purchase price of the equipment would be in the range of $100,000 to
$125,000. The construction portion of this project would then be put out to bid.
If you sonar with this approach, I would be happy to meet with the Finance Committee
to review the request and to answer questions which they may have. Thank you for
your consideration.
RWF/j
a: Bob Farrar, Assistant City Manager
Debbie Cyr, Finance Director