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HomeMy WebLinkAbout2002-06-24 02-261 ORDERItem No. 02-261 Date: June 24, 2002 Item/Subject Order, Authorizing Execution of Contract with CH2M-Rill for Engineering Services for the Emeri Generator Project at the Wastewater Treatment Plant Responsible Department: Engineering This project will provide emergenry back-up power to operate the treatment plant in th event of a power (allure. Additionally, the generators may he operated dunng periods of high demand, proviiding road savings in the purchase of electricity. CH2M-Hill designed the treatment plant and has provided additional services W the qty over the past decade. Engineering and Treatment Plant Staff recommend approval. Depadment H Manager's Comments: City Manager Associated Information: Council Order, Outline Scope of Services, Proposed Fees Finance Director Obk Solichor Irjtytlbcedfor 3 Passage _ First Reading Page_ of _ Referral OL -261 a ^i. AssignW to Councilor 4mble June 26, 2002 ffii CITY OF BANGOR (TITLE.) Order, Authorizing Execution of Contract with CH2M-Hill for Engineering Services for the Emergency Generator Project at the Wastewater Treatment Plant By Me 01y Counal of Me Oty of8xgor ORDERED, WHEREAS, the City of Bangor Issued a Request for Qualifications for Engineering Services for the Emergency and Supplemental Power Generation Project at the Bangor Wastewater Treatment Plant, and WHEREAS, CH2M-HIII was determined to be the most qualified of the seven responding firms, and WHEREAS, the City Finance Committee granted permission on May 22, 2002 to enter into negotiations with 0H214-HIII for the purpose of defining a detailed scope of work and engineering fee for the project, and WHEREAS, CH2M-HIII has met with City Staff to discuss the project and has submitted the detailed scope of work and engineering fee, and WHEREAS, Staff concurs with the scope of work and proposed fee, now THEREFORE, Be it ordered by the City Council of the City of Bangor, that tate City Manager is hereby authorized and directed, on behalf of the City of Bangor, to execute a contract for Engineering Services for the Emergency Generator at the Wastewater Treatment Plant with CH211-XIII. M CITY COMM Scow 24, 2002 Passed p 02-261 n R D a n (TITLE,) Authorizing EaecuCion Of Contractt 9i11 for Eogiveeilag Couvices for the Emergency Generator Pleni P lgneclW Councilor A AY. 02-261 June 17,2002 Mr. john Murphy, P.E. Assistant City Engineer City of Bangor n Harlow Street Bangor,ME 04401 Subject Proposed Scope of Services and Compeaation For Emergenryand Eapplemmfal Power Upgrades at Bangor WRAF MW 'me attached is ourproposed Scope of Services (Atiuhmenfa A) and Compensation (Anactament B) for the Emergency and Supplemmtal Power Upgrades Project. We are looking forward to working with the City of Bangor on flus project and in helping the Bangor WPAF staff to reduce energy costs all provide added Be bilitywiM the electrical system We have included within the scope of services our understanding of the work to be mmple of that is defined at this time. The scope of services was based in part on the May 211t, M02maetmg at do WPAF a'the Woodall & Cannot report entitled "Wastewater Treatment Facility Power Supply Options", dated March 2002 We have numbered the scope items and broken deem down on a task by tusk basis as follows: Technical Memorandum/Prelimhary Design, Permitting, Final Design, Bidding Assistance and Services During Construction (Field Inspection, Office Services, PI.0 Programming and Startup). Tho following is abrief summary of do scope for the project Emergency and Supplemental Power upgrades Task 1- Technical Memorandum/ Preliminary Design We will prepare a technical memomndvm on the alteratives discussed at tine May 21+ meeting earl provide our recoraunmdations based on a workshop anbe held to discuss the issues. We will then prepare a preliminary design notebook for dee project to further develop the building layout, electrical modifications and functions. An engineers estimate of probable conshachon cost will be prepared. Task2—Permitting We wit, work with fla Maine Deportment of Envirmwental Protectimn (MEDFP) fora Minor Source MEDEP Air Emission Uum ee and a Building Permit as well as any additional penums; required for siring fhe facility. Due to the urnkmwn nature of (he level of effort for His task we have provided costs on a time and materials basis with a cost not w exceed without written audnmriaation by doe Cry of Bangor. We will work with fie City Up .<r,< CF12lUlHILL June 17,2002 Mr. john Murphy, P.E. Assistant City Engineer City of Bangor n Harlow Street Bangor,ME 04401 Subject Proposed Scope of Services and Compeaation For Emergenryand Eapplemmfal Power Upgrades at Bangor WRAF MW 'me attached is ourproposed Scope of Services (Atiuhmenfa A) and Compensation (Anactament B) for the Emergency and Supplemmtal Power Upgrades Project. We are looking forward to working with the City of Bangor on flus project and in helping the Bangor WPAF staff to reduce energy costs all provide added Be bilitywiM the electrical system We have included within the scope of services our understanding of the work to be mmple of that is defined at this time. The scope of services was based in part on the May 211t, M02maetmg at do WPAF a'the Woodall & Cannot report entitled "Wastewater Treatment Facility Power Supply Options", dated March 2002 We have numbered the scope items and broken deem down on a task by tusk basis as follows: Technical Memorandum/Prelimhary Design, Permitting, Final Design, Bidding Assistance and Services During Construction (Field Inspection, Office Services, PI.0 Programming and Startup). Tho following is abrief summary of do scope for the project Emergency and Supplemental Power upgrades Task 1- Technical Memorandum/ Preliminary Design We will prepare a technical memomndvm on the alteratives discussed at tine May 21+ meeting earl provide our recoraunmdations based on a workshop anbe held to discuss the issues. We will then prepare a preliminary design notebook for dee project to further develop the building layout, electrical modifications and functions. An engineers estimate of probable conshachon cost will be prepared. Task2—Permitting We wit, work with fla Maine Deportment of Envirmwental Protectimn (MEDFP) fora Minor Source MEDEP Air Emission Uum ee and a Building Permit as well as any additional penums; required for siring fhe facility. Due to the urnkmwn nature of (he level of effort for His task we have provided costs on a time and materials basis with a cost not w exceed without written audnmriaation by doe Cry of Bangor. We will work with fie City 02-261 ntininiize Mepermitdng efforts bycommvrdcntmg wiM Me City and agreeing on a cmvse of actionprior to discuasionswiM regulators Task3—Piral Design Once we base come to agrammt on the aspects of des new faatities we will prepare contract documents for the design of ties upgrades based on the prelvainn y design report dewsloped in Task 1. We base prepared our level of effort based on the assumption find the nese, fac ibex will include both rngeneation and emergency power equipment. Shoold Mem be a rcducriw in Me complwty of the project due to not moving forward with Me co -generation portions of Me work we will duce our level of effort accordingly and revise the scope and mvgpaysation appropriately. We have prepared our scope based on Me assumption of the following upgrades:* (1) New Switchgear and Power Generation and Emergency Generator Sets • New power generation equipment anal emergency generator equipment to be housed to a building at the Iucation of the faurib (4e) primary clarifier. • Relocate ducMads, storm drains and niter utilities to provide a location for new building. (2) SCADASystem Upgrades • The mstnwentetlon and control system will rodents a generator uanufacMre: control panelwiMPLC. PLC willbespedfiedMwmmurdmtewweds gplant PLCsystem The fwsc [obe Me mad will land co tod pa source, standby source rap power generationecreurce. The maundering and motel paameters will inclvdeagraplllwl interface scream, • Network interface will include the of power geneation system monitoring to the existing plant PLC. (3) Electrical • ElectriWdesignwillincludemordinadmn ffiutilftyfory tymeteringprotective relaying requiconimrb, ate rate structure for the extended operation (longer Man 15 second.)oftllegenerat coMectedto Mtut tysystem. GenerdtorsystemwAnotbe designed for exporting power to the utility. • Design ofcormecem of new generrads) to existing plant electiW system (4) Ardutectwal • The newpowergenerationbuiNing will be designed to meet ADA standards andblend the new building rate On project site. Operation and mamannince functions will be designed into Me azcltitectmal design. (5) Structural W-261 • Structural nt as applicable. provisions forfoundatiora, suppotslabs and fuel oil containment as applicable. Task4Bidding Assistance We will provide bidding asastsnce to the WPAP for the project. The activities we will perform include attending a pre-bid conference, preparation of addenda, answering bidder questions, attendance at the bid opening and evaluation of bids as well as providing a written recommandxtim of award. Tasks Services During Construction (Pietd, Office Services, Software Development Startup) We will provide care (1) part-time resident engineer to observe the work of the Contractor and nuke reasonable efforts to maintain conformance of the Contractor's work with the intent of the Contract docomennb. The resident engi>wa will provide part-time assistance for two days per mond+ for nine mondis from Marcia 2003 tiuough November=i. We will assist the City during the co struchm of the project by providing the following services, attend a precoratructim conference, review of shop drawings, issue rla^Bratioa, prepare change orders B necessary, provide software programming services, startup assistance, operator training aM providing a new chapter in the O&M vanuaL Due to the women nature of the wok we remnwmd that the software services be completed an a time and materials basis with a cast rout to exceed without written authorirai ion by the City of Banger. Since eofhvare services willbeprefory dduringcrostructim share willbeample Wpmbmityto betterdefine the xope and levelof effort attiat tics. Pl callmeat(617)-5232260,exh2%ffyou avemyquestimsorffyoursdadd£tioat nfomation- Sincerely, CNZMAIILL v fulae�ellWilson, P.E. i-rL Project Manager BOS\bgrscapebrQ3 c Peryvm L I$L GaryWeil/C/CfUbA EBLL Richard Bedard/d/c1f2iV1 PIILL John D. Bmwaq Vice President Attachment B Compensation Emergency and Supplemental Power Upgrades Project Compensation On A Lump Sum Basislll For Design, Bidding, Pemutting and Constmcuon Phase Services ss described m Anselment A, the City of Bangor shall pay the Engineer the following lump sum amounts: Task Dessemid n Lumu Sum Amoun[ Task is Technical MemoranduMPredesign $55,000 Task 2: Pemuttingin $ Cost Reimbursable $SM Basis Task 3: Final Design $9TH Task 4: Bidding Assistance $5,000 Task 5.1: SDC—Field Staff $15,000 Task5.2: SDC—Office Staff $15000 Task 5.3: SDC— Software Developmen[rll $ Cm[ Reimbursable Basis Task 5.4: SDC -Startup Assistance $16000 Task 6: Additional Servkest $0 Tod of Lump Sum Amounts $ 203,000 'PmwtMg ud Softwve Ilevelcpusnt Services are tlidscaa b gimnity aM Nerefre we recaweM od arse cemces be bald baW m Nc rebid levels cfeRorc Ineel on Ne atuchal mis schalWe. bnimaA ones of its, Pemdmng nM Soflwue Swices are $2Q000 aM UO." 11ree wasn will net Ee auWM willwa[ i nir wnuen a W swivtioo form au CiN of Bengm. 'AdEiao,ul Swim arc not imlu in on urn estime,e. Awbzvation to pres=J is falwsel for say a itimul xnuus and wi0 be in deform of a Agcewnl Amoitlmmt spaifying On, x of work ro be pafa,med and de bntls of payor¢ and wmpewaaon Engineemag Services Per Diem Rates ency and Supplenmuml Fewer Upgrades Prugeet SeoiaMe 'S 1M $139M etirP t 1 $125M 'ect $SM Suff9g $7544i na.,.we<ma.u� B-1