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Home My WebLink About2002-03-25 02-160 ORDERDate: 3-25-02 Item/Subject Order, Authorizing the Execution of a Cost Sharing Agreement with the Air National Guard for Runway Improvements. Responsible Deparbnent: Airport Commentary: Improvements m the runway are being funded with Airport Improvement Project Ponds, State Department of Transportation Funds, Airport Funds, and Air National Guard Funds. This order will allow the City Manager to enter into a cost sharing agreement with the Guard for this project. For this federal Oscal year, the Guard has allocated $5,000,000 for this project. Legal Approval ry Solicitor Introduced for X_ Passage _ First Reading Page_ of Referral Rebecca Hupp Department Head Manager's Comments: Recommend approval. z Ail e // Oty Manager Associated Information: Order Budget Approval: ,4 4LLA Finance DlreRer Legal Approval ry Solicitor Introduced for X_ Passage _ First Reading Page_ of Referral 02-160 qq'.¢ Assi6ndto Councilor Bohnan March 25. 2002 $•a CITY OF BANGOR (=LE.) Order, AuthwRing the Execution of a Cos[ sharing Agreement with the Air National Guard for Runway ][rnprovements. WHEREAS, the runway at Bangor International Airport Is in need of Improvements; and WHEREAS, part of the funding for this project is from Federal Airport Improvement Project unds and Maine Department of Transportation Funds; and WHEREAS, the Air National Guard will assist in funding a portion of the improvements. NOW, THEREFORE, BE R ORDERED BY THE QTY COUNCIL OF THE QTY OF BANGOR, THAT: The City Manager is hereby aultorhM to execuUe a ces[ shadrlg agreement AM Me Air National Guard for runway improvements at Bangor Intemadonal Airport, a copy of which B attached W this order. IN Cres muNCIL "^5 Marro 25, xooz 02-160 Morton Made and seeoaded for Passage ORDER Passel .,Ll,. . �m LLLt 11 Title,Awthoriting the Nxaantfon of a Cast MHPPfy ClIT CLERK sharing Agreement with the Air National Guard for Anmay Improvements Assigned to Councllor ✓V tt9-� Page 2 02-160 TBCUNTCAL APPENDIX A tY Ice `.WI CITY OFBANGOR CONSTRUCTION 1. Purptae. This Statement of Work defines the City or Bangm,s obligation to providing local construction. 2. Scope of Responsibilities and Administration. 2.1. Upon acceptance of the Project Design Documents, the City of Bangorwill contract for the eonstmcdun of the project according to this MCCA. 2.2. The City of Bangor shall carry out the construction of the Project in strict aecuvl rmt with the Pmject Design Documents. 2.3. NUB Approval of C nsrm min Documents. Unless audsotity is delegated, the City of Bangor shall pmvlde any professed contract(s) for construction of the Project to NGB for its review, comment, and approval prior to the City of Bangor's execution of the commit. By formal written notice, NOR shall provide the City of Bangor with ib ummants, approval or disapproval withie 30 days of its receipt of the proposed City of Bangor eantmet(s). NOS may disapprove the courwatfs) only for the following rcas im: 2.3.1. The contract price exceeds the amount in the finance plan for construction in this Appendix; or. 231, The proposed contractor has been debauW or suspended front performing Federal comment or performing cuntmem under Godds or Cooperative Agm meards with the Federal Government. 24. Inspection and Acceptance of Construction. 2.4.1. The City of Bangor shall be responsible for inspection and acceptance or the work by its conumetien confretor(s). ANG shall ria issue directions to any City of Bangor connector and shall communicate with a City of Bangor contractor only through, or with the permission of, an authorized City of Bangor representative, 2.4.2. Upon the USPFO's concurrence with final acceptance, the project shal I he considered couples. 2.4.3. Final payment shall be after the final Project Inspection Repun, as defined below, has been completed and then approved by the USPFO. Page 3 02-360 Project Final Inspection Report PROJECT: [P jot Number am Title] 1. Some: [Smeor Temtoryl City: [Bax] This duplicates baae" information covered later on the form. 2. Date: [Day, Month, Your] Percent Completed: (XX%I 3. Contracting ORiar: [Name) a. Contractor: [Name of Companyl 5. Contract No.: (Complete Contract Number] Amounm [Total Conrraot Cost] 6. Base: (4warion of completed project] This is to certify Wet [Company], connector, completed on [date] all work under Contr et No. [common number) dated (contract date] for Project [Project number and pnjjoet title] at (Baso, Sum or Territory); that fiord inspection of the work was accomplished by We undersigned on (dotel; that the materials and labor wave Armistead! in accordance with the rorrun of the specifications and mouser; that all required guarentas haw been fumished; that the work was performed in accordance with approved specifications and/or contract drawings as modified by approved change orders and supplemental agreements with no exceptions; and that all work under this contrw:t was completed on [date]. [Project lnspectorl The work completed under this contract is hereby accepted tot the Govemmmt as of lintel. lt.mu-neungtnuceq 3. Project Finance Plant:. 3.1. The prcjar Bnonce plan is the maximum amount for which NOB is obligated at mimbutse the City of Bangor for the crista of performance of this MCCA. The amount of my projeet finance plan line item cost Bmiiation shell not be excadcd. 3.2. Unless otherwise provided for W the project Bnonce plan, any line item themin may be changed only by amendment of this MCCA. Either party may propose a change to a finmrm plan by submitting each proposal in writing to the other party. Use NGR 5- UANGI63-101, Appendix E, Cooperative Agmement Modification Form or Standard point 30. Page 6 02-160 PROJECT CONSTRUCTION FINANCE PLAN FKNN99D71 Repair Airfield pavements, RIA ESTIMATED COST OF CONSTRUCTION: $15,825,000 nnivity Paumuud ANG$hare Eetimawd myShote Gatl�wLLvl Warshaw P timuwd 'fowl Cunsa0nionafCort$ketetl lmpmwmem $1.9804000 $ 650.000 $8,770" $14,00O" p�wuwtinn ofANOlnOnuvcmcnw $ 0$ 0$ o S 0 Cuwlnxtiunurf]ty 4nquwmeMn $ 0 $ 0 $ 0 $ 0 (tnwwctimSupervleitm $ 250vW0 $ 3504*01 $ 0 $ GMWn Tnmle $O,bW.UW $1,000,00) $fl,]JO,IM $I4,61)0,000 Project Construction Finmme Plan Nutea, Termx and Conditions: 1. This Project Construction Finatme Plan is incorporated into this Appendix four die porpaee of identifying ahnml costs. 2. The ANGshare indiceredis only sportiest of the acWalrequired funding. "line estimated total scope ofthoprojectis$19,2(f),000. The estitasted ANG share of this project would be $9,250,000 if ull required work is completed. The City of Burger is limited to the funds available ($4,830,000) when considering which portions or work W award. PROJECT DESCRIPTION, SCOPE, AM SCHEDULE PROJECTDESCRIPIION Repair airfield pavemmtm Ihmugh a mories of wmcrale reconstruction and overlay with blWmlllnll5 pavement. Change the width of the runway form 300' W 2f10'. Replace runway and taxiway electrical systems. P ject will be phased over two years. PROJECT SCOPE This project includes reconstruction and bimnunous overlay of an 11,440' % 20u, toneless runway. The existing runway is 300' wide requiring the airfield lighting an be relocated The entire nrnway light system will he replaced. PROJECTSCHEDULE Plans and Specs Avail able to Bidders: 1S 02 Bid Opening: 3APR02 Project AwaN: 17APRo2 Construction Start (Phase 1&2): IMAY02 Conswc0on Complew (Phase 2): 1SAU002 Construction Start (Phase 3): 16AUG02 Construction Complete (Plate. 1&3): 1 ROCT02 Construction Stan (Phase 4): 1MAY03 Construction Complete (Phase 4): 15AUGo3 Note: UID Form 1391 documcnmtlon is used to establish scope Page s O2-160 Page e 02 -IW TECFSJICAL APPENDIX B STATEpAE TOF WORK CITY OF BANGOR DESIGN 1. Purpose. This Statement of Work defines the City of Bangors obligation in providing design for u construction project. 2. Scope of Services. By contract or in-house asking, the City of Bangor will provide the Amhrea-Engfi ear (A-E) services necessary to develop Plane, specifications, and cast estimates (referred in m the Project Design Documents) requhed for eonsuvcti m of me project. 3. Arclsitect-Engineer Services. Architect -Engineer Services shall be designated in the following manner' 3.1. Title hType "A" Concept Services: Field surveys and investigations required to obtain date essential For the pmduaion orplans end specifications for construction which may include, but not be limited to, topographical surveys, soil borings, soils, chemical and mnchughad surveys and investigations, survey of utility, location and capacities, and similar fort -finding investigations and technical studies. 3.2. Title n1ypc "B" Architect -Engineer Services: Services as perform code and aitedn review and in produce construction plans, construction specifications and construction estimates et the preliminary (35 percent completion), pre -final (95 percent complained and anal (bidding documents) pluses. 33. Reproduction Services: Services to repfalme construction plans and Vociiicauons suitable for bidding purposes. 3A. 91 tie Wrype "C" Construction Supervision Service: Services to supirmou and inspect construction performance and review of construction conbanamf prepared ass -built drawings. This service will be provided as part of the State Cnnsumtion Appendix, paragraph 24.1. 4. projecr Schedule. The parties agree m exorcise theirbest efforts to complete the project design within the period set forth on the Project Schedule contained in this Appendix. 5. Design Responsibilities. 5.1. City of Banger Design. Federal funds aro not yet available For design and construction of the punier 5.1.1. The City of Bang" will erica and contract for A-E dici services. 02-160 5.1.2. ANG shall not issue directions m the City f Bangols design A -la and shall communicate with the City of Bangor's design A-E only through, or with the permission of, an authorized representative of the City of Bangor. 5.1.3. The City of Bangor shall carry out final design of the pmject as defined in this Appendix. The forth design shall include construction plans and specifications, construction cost estimates, the consruc0on schedule, and any applicable phasing or sequencing requirements. 5.2. Title to Design Documents. Tide to Design Doeume is shall be provided in the City of Bangor I)csign conduct. The City of Bangor shall insure that the design contract provides an unlimited right to axe of Design D cumene% at no additional cost 5.3. Limitation of liability. 5.3.1 The City of Bangor acknowledges that It for its contractor) is preparing Design Documents in its tight and not as an agent or contractor of NGB_ 5.3.2, No NOB or City of Bangor approval given under this Appendix shall be construed as a warranty of any kind. 6. Reimbursement of Design Costs. 6.1 Reimbursement of design costs will be included in payments during the course of construction by adding to the Federal share of these costs to the Fe lcml sham of the construction Cos" RM deducting from the City of Bangor's contribution to concoction corns, if any. If there is no City of Bangor nhmn, Fecund! miniburnanent of supportable design costs shall be by dime[ payment m tic City of Bangor. 7. Am6imut-Enginar Fee limits 7.1. Architect-Engineor fee percentages are determined according to the Typical Architecmml-Engineering Fees for ANG projects of Architect -Engineer Services for National Guard Projects. 7.2. As an alternative, the City of Bangor may choose to negotiate a fixed fee Amhucet- Engimx:rswvizs contract. If the fixed fee option is chosen, in addition many other llmiration on con ad forth in this MCCA, NOD shall have no obligation As reimburse the City of Bangor for more than the Fadctal prorate share of. 71.1. Tide Ulype A, Concept, costs in excess of 2% (unless approved in advance by NOD) of the estimated cost of construction; 7.2.2. Title (iCype B, Design, costs in excess of 6% of the estimated cost of construction Page Bite 02-160 7.2.3. Bid Document Reproduction in excess of 25 sets (unless approved in advance by NGB) of bid documents: and, 7.2.4. Title UNWe C, Cmohructhm Supmviaion, costs in excess of 2% of the cauntiod caer of construction_ TYPICAL JUt=EMIR AI.HNGMGCR ING FECS FOR AIR Exlirnewl Comnauton Cmt AreNleet-Hn(iMering Conrad Tutu Amount Up to$EW,M IUs Greater than 52M." B uP w§8n0.W0 9% Grcaw Man.5800AM1U@uymE2.000.W0 BLL Greater Man 52UW.W0 7% 9.1 Project Design Finance Plana 9.1. The project li mance plan is the maximum amount for which NOR is obligated to minburac the City of Bangor for the cost of performance of Mia MCCA. The amount of any project finance plan line them cost limitation shall not be exCMdcd. 9 2. Unless otherwise provided tar in the project f mance plan, any line item therein may he clmnged only by amendment of this MCCA. Either patty may propose a change in finance plan by submitting such proposal in writing to the other party. Use NGR 5- IIANGI63-101, Appendix E, Cooperative Agreemml Modi ficatinn fimn or Standard Form 30. Page 9110 02-160 FKNN992371 Repair Airfield Pavements, BTA ESTDrIATFD COSI OF CONSTRUCTION: S14,60[1,000 Design finance Plan None. Terms and Conditions: 1. This Design Finance Plan is incorporated Imo this Appendix for the purpose of establishing the total estimated casts and the amount of NOB Funding necessary, to produce project Design Documanh, to am forth the estimated amount of the City of Bangor's share of design Costa, die costs of which ate funded by NGB for the account of the City of Bangor, and to identify the costs for cost shared. I W%NGB and 100% City oFBangordcsign. 2. In accordaott with this Appendix, and subject hh any mhcr cost or fund Initiation iiation in this MCCA, NGB shall reimburse the State for lW%of allowable conn of for dcsi gn of ANO improvements which include: Punions of the investigative and design services for the runway, taxiways 'IC and "M", and the north and south bold aprons. 3, NOB shall not bo liable in reimbume the City of Bangor for any other costs of design except those for cost shared or ANG improvemmis Estimated Bid mu Eadmated Estirwsed Activity ANGShom City Share Other Shoff fatal Site $ 24,Wa $ 96,0W $ 0 $ 120,WU Investigation Design of Cast Shared $ 113,000 $ 133,W0 $ 0 $ 2{6,000 im encs Design of ANG S 33,000 S 35,OW $ 0 $ 68,0110 M rovemcnis Dcsign of nry r of Bangor $ 0 $ 0 $ 0 $ 0 m veman n Tough $ 170,000 $ 264,aW $ 0 $ 414,000 ESTDrIATFD COSI OF CONSTRUCTION: S14,60[1,000 Design finance Plan None. Terms and Conditions: 1. This Design Finance Plan is incorporated Imo this Appendix for the purpose of establishing the total estimated casts and the amount of NOB Funding necessary, to produce project Design Documanh, to am forth the estimated amount of the City of Bangor's share of design Costa, die costs of which ate funded by NGB for the account of the City of Bangor, and to identify the costs for cost shared. I W%NGB and 100% City oFBangordcsign. 2. In accordaott with this Appendix, and subject hh any mhcr cost or fund Initiation iiation in this MCCA, NGB shall reimburse the State for lW%of allowable conn of for dcsi gn of ANO improvements which include: Punions of the investigative and design services for the runway, taxiways 'IC and "M", and the north and south bold aprons. 3, NOB shall not bo liable in reimbume the City of Bangor for any other costs of design except those for cost shared or ANG improvemmis Page 10110 02-160 PROJECT DESCRBTION, SCOPE, AND SChUbDULE The project description for design includes: Repair airEeld pavements through a socks of concrete reconstruction and overlay, with bitumin0 5 pevemenr. Change the width of the runway from 300' to NO'. Replace runway and taxiway electrical systems. Reconstruct taxiwave "r' and W' as well as beth the north and south hold aprons. Project will be phased over two years. PROJECT SCOPE This project includes reconstruction and bimminous overlay of an 11,440' X 200' concrete runway. The existing runway is 300' wide requiring the airfield lighting to be relocated The entire runway light system will be replaced. Also included in the mol scope is reconstruction and bituminous overlay of bods the North and South hold pubs. Finally, the project will rehab bath mxiway'W and W'. All new pavements wilI be biturmorms with the exception of a vim pad located in the North hold pad. PROJECTSCIIEDUI.E The project design is complete the following is the construction schedule for the project. Plans and Specs Available to Bidders: 15FEB02 Bid Opening: 3APR02 Project Award: 17APRO2 Convection Stan (Phase 1&2): 1MAY02 Construction Complete (Phase 2): 15AUO02 Construction Stan (Phase 3): 16AUO02 Construction Complete (Phase 1&3): 16OCT02 Carmarthen Stan (Phaw 4): 1MAY03 Construction Complete (Phase 4): 15A0003 Nose: DD Form 1391 documentation is used to establish scope