HomeMy WebLinkAbout2002-03-13 02-133 ORDERCOUNCILAMON
Item No. 02-133
Date: NAICR 13, 2002
Item/Subject: ORDER -Authorizing the Transfer of $1,100 from the General Fund's Contingency
Account for the Purpose of Sponsoring American Freedom Racks Concert
Responsible Department City Manager
The Citizen Homeland Freedom Tours, organized by lanet Onghart-Cohen, Is planning events all across
the country to thank and support our armed forces. Community members were approached ro "do all
they can" within our community. This resulted in a planned musical performance at Bass Park, which will
be free to all service men and women in the area. The event has been discussed with the military
commanders in the area and has been well received and supported. This event will not be a fundraiser,
only a display of patriotic spirit.
Department Head
Recommended for approval by the Finance Committee of March 6, 2002.
City Manager
Associated Information:
Bass Park Rate Policy
Request for sponsorship
The current balance in the Contingency Account Is $60,400. l V 4 `,`
eFinanceDirector
City Solicitor
Introduced for
X Passage
First Reading Page _ of
_ Referral
02-133
4 Assigned b Councilor Ne Iey 1 cb 13. 2002
CITY OF BANGOR
(MILE.) Order, Authorizing the Transfer of$1,100 from the General Fund's
Contingency Account for the Purpose of Sponsoring American Freedom Racks
Concert
By the oty Counol of the CO, eaugx:
WHEREAS, Representatives of the Citizen Homeland Freedom Tours have encouraged!
IndNiduals within our Community W do all they could within our community; and
WHEREAS, the individuals have planned a concert m take place a[ Bass Park; and
WHEREAS, the concert will be provided free to all service men and women within our area.
NOW THEREFORE, BE IT ORDERED BY THE CITY COUNCH. OF THE CRY OF BANGOR THAT:
The transfer of $1,300 from the General Fund's contingency account Is hereby aurhtorhed for
the purpose of sporsoring the American Freedom Rods Concert.
IN CIW COUNCIL
Hatch 13, 2002
Notion for Passage Made and
Seconded
O2-133
ORDER
Title. Authorizing the SYmsfer of
$1.100 from the General Fund's
Contingency Account for the Purpose
of Sponsoring American Freedom Hacks
Concert Assigned to
104, M�o
BASS PARK RATE POLICY
1.0 PURPOSE
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The purpose of this policy is to establish a standard fee schedule for the use of
the Bangor Auditorium, Civic Center, and other grounds and facilities located at
Bass Park.
2.0 POLICY
The City of Bangor has established the Bass Park Complex as a separate
enterprise fund.. As such, the Complex is intended to support all or a substantial
percentage of its costs through user fees and revenues. At the same time, the
City recognizes that this Complex plays a vital role in the economic and social
well being of the City of Bangor. This policy adopts a standard rate schedule for
the Complex and outlines conditions and circumstances where the Director of
Bass Park is authorized to adjust or deviate from them.
3.0 ADOPTION OF RATE SCHEDULE
The Rate Schedule appended to this policy as attachment A is hereby adopted as
the standard schedule of rates for the Complex. The Director of Bass Park is
audrorized to establish additional reasonable fees for items not covered under
this schedule.
4.0 DEVIATIONS FROM FEE SCHEDULE
The Director of Bass Park Is authorized to deviated from the standard rate
schedule under the following circumstances:
4.1 to successfully book an event at the complex where there is competition
from other facilities or venues;
4.2 to provide assistance to first time or start-up events where, in the opinion
of the Director, event success will lead to scheduling future such events at
the Complex;
4.3 to attract entertainment events where failure to adjust rates might result
in the event not occurring;
4.4 where the event in question is likely to produce significant economic
benefit to the region based on the length of the event and the number of
attendees; 1
4.5 volume discounts for heavy or repeated users.
02-133
5.0 NON-PROFCf USERS
From time to time, requests are received from non-profit organizations for
reduced fees in support of events designed to assist the organization in meeting
Its mission to provide services or support to those in need. Fee discounts are not
authorized for this purpose. However, non-pmfts may request City sponsorship
or co-sponsorship for such events in the form of General Fund payment of any
requested discount or rate reduction. Such requests will first be considered by
the Finance Committee of the City Council.
5.1 Requests for non-profit discounts must be forwarded to the Finance
Committee of the City Carnal for its consideration. Such requests must
_ be made as far in advance as possible, and will not be considered unless
received a minimum of one month prior to the date of the event.
Requests must include:
5.1.1 A brief description of the purpose and nature of the event;
5.1.2 Information on the public benefit which will result from the event;
5.1.3 The extent of the discount requested;
5.1.4 The revenues and expenses associated with the event, either based
on the previous history of the event or on projections if the event
has not been held previously;
5.1.5 The use to which any net revenues from the event will be put;
5.1.6 The extent to which the event Is sponsored by any other
organization or agency as well as any other requests for support
which have been made.
5.2 The Finance Committee will evaluate the request based on the information
provided. In determining whether the City will sponsor the event, the
Committee shall take Into account the extent to which such sponsorship Is
nomncnry In Allow IhA Avoid In IAhe plana, the bew•nin whit It the I'np rn
Its residents will receive rnun the event 01 the net W oteeu> of Oe eaaul,
and the extent to which the event will further the goals, objectives, and
priorities of the City. Generally, the City will consider such sponsorship
only where it determines that R is necessary for the event to take place or
the benefits to be realized and where the event supports or is directly
related to a significant governmental interest
5.3 Should the Finance Committee vote to support City sponsorship of the
event, an Rem will be placed on the Council Agenda to provide the
necessary funding for the event which, when matched with any amounts
the organization will pay, will allow the Bass Park Complex to receive the
amount called for on the approved Rate Schedule. The Council action
shall also designate the source from which the City support will mine.
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5.4 The final decision on sponsorship will be made by the full City Council at
the point where R approves or disapproves of the necessary funding.
5.5 This policy shall also apply to events of other Departments and agencies
Of the City of Bangor which are held at the complex.
5.6 Ager -the -fact requests will not be considered.
6.0 PRE-EXISTING NON-PROFIT RATE REDUCTIONS.
A number of non-profit users of the Complex have traditionally received reduced
rates for annual or reoccurring events.
6.1 The Director of Bass Park is authorized to continue to provide such
reductions for one year from the effective date of this policy;
62 The Director of Bass Park shall notify all such nonprofit users of this
revised policy sufftlently in advance to allow the user to plan for this
change or to request City sponsorship in accordance with section 5.0
above.
7.0 RESPONSIBILITY FOR REVIEW
The Director of Bass Park shall review this policy at least annually and
recommend such changes and adjustments as may be necessary.
F9Y1 &YIiR CIVIC CENTER PHONE IU. : 20i 9J? 5555
nnr. 81 2002 10:07AM P6
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Overview (zo>)"wt.yZ
Name: American Free Rocks Con art
6 -Apr -D2
Gay
Hem
Cost Each
Total Cost
1
Auditorium Rent
$1,100.00
$1,100.00
1
Energy Surcharge -8 %of base had
$88.00
$88.00
1
Auditorium Stage -80x28
$375.00
$375.00
4
Security> @ $12 per pp x 5 hm each
$60.00
$240.00
1
Police Officer -4 he min
$160.00
$180.00
4
Elerencian-4 hm ® $35 per he
$35.00
$140 OO
6
Bucket Trudy- 6 hm @ $45 per he
$45.00
$270.00
6
Rigger -6 hra Q S30 per he
$30.00
$180.00
1
Custodial Fee
$220.00
$220.00
1
Box Office Charge -TSO
$0.00
WOO
1
Spotlights, Sound / tlglrts outside "urn
$0.00
$O.OD
1
Ticket Takers / Sellers Guard Volunteers
$0.00
$000
Subtotal:
$2,773.00
Len Deposit:
Total Amount Due:
$2,713.00
Additional services and/or alterations to building will be quoted on a time
and material basis.
02-139 S3
PW 2
Revenues and Expenses
Any reveaues ;rough w tbrougb Nis event will go mwmd expenes not covered by spommabips wed Nm
to help buy Ihemil imaging cmemo f IoW fire depvmeota. Fare rexubam are tot avaiMele a Nis date,
but we estimate w our budget Net are expense will include two 611owmg:
Bungm Auditorium Esse Renal Fee
$1,100
EmFpoment All WCONS
$1535
Enmmiummtbis for All Am
Few for
Second Ligbu
$3,g00
Fretting
Rmling
S];om
51,200
Some of Nese evpemes my be domed, but we do not yet have Noe wmmimem&
Sponsorships
We are juk beginning m seek spmeowbv, and alNough no promises love hem made am nes checks
ometen, welvveheaM that moo local businesaes are wtaestiag wjumping m this effmtto suomnow
peokeNq our GmNsmeq who help token Maine end Ne ciY of Smear u We bops Necity of
Bangm will see ow" clearm help us reach the goal of moon a nemehewes display of gtriotic virvt f v
dsmewbo reW W hear itmafl.
To reach the orgwmrers ojthe American Freedom Rocks Concert
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m-133
American Freedom Rec"
Concert
Background and Description
This your, the Burger based group Gemini wu aekN to be part of Ne Citizen Homeland Freedom Tours,
being orgeniud by loan Laoppert-Col m, the wife of former lRf s Sinewy William Cohen who win
bum and owned in of Berri Unfit such time as hlrslsnghattLohen give us firm dotes for concerns
encouraged us to do all m could wWtin wnown consonantly. She expwwe ithst if a large wncertws
urypoiono is an region, she would do same she could In help, possibly by settling a well kmxv sin to W
members ro attend for free and eucauxgng the public m bay tickets t
guW's help, we have estimered taut approximately 3,71)(1 guardsmen
chord the cannon for flee, which weld have (w a half -house xLLing
hover fa the public. We kaow we moot depend on the public buywl
sponsorships for as may ofoe expaues as possible. We have a varb
pot of the effort and expect it to be a high-energy rally for the amps.
Concert is schedulM W take place April 6 &l p.m.
Public Benefit
WWWe
We anticipate being able to gtt nearly all of our expou'a spmmrM, bin any cost Naz is not covered by
sponsorships wouki, wpeLtlly, by poen care of by public ticket sales. After those expmus are paid, W
proceeds Gom ticket ales will go to buy Nmsml inngwg caresses fm local fire depmmmn. We plan to
oma Mrs a state-wide eRarl that seeks, be buy the if Ewing concerns for every cummmity w Maine. The
orgseiuts helleves Nis coincides well was on support ofhemeluM security eR eM lel public
servneagenews.
The Request
We request that the city of Borger concern the S I,1 M cent of the has rental of the Bmgm Auditorium her
the ptnpve oflhis show. Such adomMn wiLl be appropriately noted in our programs at the eveµ and wM
uahe a huge difference in can f and -robing eHmn. The urgmima are gviog of tlwh own spare time, above
then full time jobs and dare spent preparing the bad her thio eVMff to prepare this affair. We do not have s
pact of money with wWcb m play, seat we are relying complexly on the personalty of the community
braves s that will be supporting the short,
02-133b
To: Government Operations Committee
From: Robert W. Fanar, Assistant City Manager
Subject: Mileage Reimbursement
Date: February 21, 2002
Section 9.5.3 of the QNs Personnel Rules and Regulations provides that employees
using their personal vehicle for City business be reimbursed at twenty-nine ($.29) cents
per mile. This amount was last revised in October of 1994. Over time, the IRS
approved standard mileage reimbursement rate has Increased to its current rate of
36.54/mile. (Rate effective January 2002).
A limited sampling of other municipal reimbursement rates yielded the following results:
Auburn .284; Saco .304; State of Maine, Qty of Portland .314; South Portland,
Brunswick, Augusta 34.54.
Based upon the information available, we would recommend revising our rate to
33.54/mile, an increase of 454/mile. This proposed rate would bring us closer to other
prevailing rates, but provide some spread In case the IRS reduces their rate during the
year. (If the City rate exceeds the IRS rate, the difference becomes taxable to the
employee). Again, this would be the first increase in approximately 7+/1 years and
would assist in more fairly reimbursing employees who use their vehicles for City
business.
If the Committee concurs with the recommendation, we can prepare the appropriate
Council Order W amend the Personnel Rules and Regulations.
RWF/jdr