The URL can be used to link to this page

Home My WebLink About2002-02-25 01-118 RESOLVEItem No. 02-119 Date: February 25. 2002 Item/Subject RESOLVE, Ratifying Execution of a Letter Contract for Passenger Screening -- FM Responsible Department: Legal/Airport Currently, passenger security screening at Bangor International Airport is performed by City of Bangor, Airport employees. The federal Transportation Security Hct requires Almort Security Screening be conducted by federal employees by November of 2002. As a transition to the federal work force, the Transportation Security Administration and the Airport would like to enter Into an agreement for the TSA to reimburse the Airport for all expenses associated wRh providing security screening services. Because of time contain o; the FAA needed the contract signed. This Resolve will ratify cite Airport Director's execution of the document. The Business & Economic Development Committee recommends approval by cite Council. Department Head Manager's Comments: /ir irleOQV 7hf "fij p� 441411 kcz�rt sa y s 6rny cavw�J�r�Ato,'Y 1'v`^'1tw (f7 *64/ City Manager Associated Information: Passenger Screening Contract prance Director Legal Approval: Inuced for 7Passage _ First Reading Page 1 of _10_ Referral 02-ua deaigoed to Councilor Farrington February 25. 2002 Aj CITY OF BANGOR (TITLE.) RESOLVE, Ratifying Execution of a Letter Contact for Passenger Screening - FAA By the City Council of the City of Bangor: RESOLVED, THAT the action of the Airport Director in executing a Letter Corroact with the Federal Aviation Administration, dated February 12, 2002, for passenger screening Is hereby ratified and confirmed. A copy of said Letter Contract is attached hereto. IW CITY COMM February 25, 2002 Motion Made and Secoaded for Passage Fused RESO.LTE (TITLE) pgtifvine "ecuttou of a Letter Contract for Passenger Screening - PM Assigned to Councilor 04 a2-118 LJ us oepaTrcN aW Indepeldence Aver., M Wnmse mm wammssoa oc. meal Federal Avimwn Adminmranan February 12, 2002 City of Bangor/Airport Dept. 297 Gooffac y Blvd. Bangor, ME 04401 Ann: Frank Can Passenger Screening Contracts This letter contract constitutes an authorization for the contractor to commence work on the enclosed proposed contract, baggage -screening service; subject to the conditions notedbelow. This liner contract is valid if and only if the contwhor accepts the following conditions: a. The parties hereby agree to the terms and conditions specified in the proposed contract, Sections B -I of the Model Contract, Enclosure (4). b. The Government hereby dircots baggage screening services to be performed at the airports and screening locations listed on the attachment of your proposal dated . This contract shall be definnized in accordance with the dazes in AMS Clause 3 2 4-23, "Construct Price Definitization (April 1996)" Enclosure (1). The armt of the Government liability is specified in AMS Clause 3 2.4-n, "Lim@ation of Goverrunent Liability (April 1996)" Enclosure (2). Expenditures above this amount are notamborized. Conemcmiwhahcdobligationsine mssofthe Government's fimhation of liability will be at the contractor's own risk C. Work is authorized to begin at the daze of contractor acceptance of this letter. d. This authorization is subject to FAA cost principles described in Part 3,32 of the FAA Acquisition Management System (AMS). e. The contract for these services wtll be defnitized on a firm feed -price basis with an incentive bonus. f In the event of comrantemiination, calculation of payments will be in accordance with the provisions of AMS Clause 3.10 6-3/alt4 Termination (Cost-Reimbmsement) Alternate TV (Counter 1996). g. The work authorized by this Inver contend is described in the enclosed proposed Statement of Work (SOW), Section C of the Model Contract, Enclosure (4). 02-118 It The Contracting Officer's Technical Repreuntative(COTR)will he assigned via separate correspondence. L The Technical Officer (TO) will be assigned via separate correspondence. j. The Centimeter Weer; to provide cost or pricing information requested by the Contracting Officer to accomplish Definitimtion of this letter contract (included but not limited to components of does loaded hourly rat; actual incurred cost for similar services at current locations for the past 12 months, number of personnel proposed par site and actual hours of work performed). k. The delivery schedule for Ne services ordered under the Inver contract shall be in accordance with Section F of the Model Contract, Enclosure (4). Per 65Incentive Bonus, the Contractor will nm be digiblefor the Incentive Bonus should the letter contract no be dqlnilizedper the contract tams and conditions herein. The 5% Incentive Bonus will apply only m actual costs of&rect service labor, which includes only the coons of wages and duext ben efies (such as, but not limited to social security, health insurance and unemployment compensation insurance). The Contracmr is remiMed that payment will be by Elecbnnic Funds Transfer (EFI), not Clark (In accordance with Section 1,33.1 -IS Mandatory Information for Electronic Funds Transfer (EFT) Pyment-Central Contracnar Registration (CCR) (June 2001). Therefore, the Contractor muse complete The Py Information Form ACH Vendor Pyment System, Enclosure (5) in a timely manner to iniclatepayments via Electronic Funds Im f .. Section LZ4(polumell—Section l: Cost Prxposallmtructio )ofthe SlRstasea "Off ram are required so py employes under else contractthe rates m stipulmrd in the Deportment ofl abor Wage Determination (Attachment b1). At thepresent rime, the Department afLabor(DOL) has not issued Wage Determinatiom However, DOL shouldissue thewage determinedness within the nextfew weeks. Assaonmthe nage deserminafiom are available, the information will been the Contractor. Within five (5) calendar days of signing the Inner common, you must provide a current statement of financial condition, certified by a third party that includes: Income torefit-loss) Statement that shows financial performance forthe past three years; Balance Sheet that shows the assets owned and the claims and/or liabilities, expenses and the like (what you owe) against those asses; and Cash Flow Statement Net shows the firm's sources and uses of cash during the most recent accounting period. The above financial information will help the Govemmem assess your ability to pay your financial obligations during the performance period of this contract. 02—lag Government Accounting and Appropriation data: Purchase Request No.: TO BE INSERTED Acct Acct Region Am Lim CCntr Pruned Oi ProicctX L Please submit three (3) original signatures shoring your acceptance of the contract terms and conditions herein to the undersigned. Alan, Please transom this acceptance letter by facsimile to (202) 267-5149 or (202) 267-5870. If you have questions, I can be reached at (202) 267-7628. Sincerely, Swan M. Corbin, Manager Facilities and Technology Services Branch Enclosures I. Contract Price Defirmixation 2. Limitation of Government: liability 3. Audit of Records 4. Model Contract 5. Pay Infonnativv Form 02-118 Enclosure (1) 3.2.423 Contract Frim Defiuitization (a) An Fixed price, IDIQ contract is contemplated. The Contractor agrees to begin promptly negotiating with the Contracting Ofncer the price and any prim related terms of an IDIQ commit. The Contracmr agrees to submit a proposal and cost or pricing data supporting its proposal. (b) The schedule for negotiating the prim of this contract is: 1) Complete proposal due not later than 30 days after date of award. 2) Evaluation/negotiations complete 45 to 60 days sitar receipt of complete proposal. 3) The target date for cornea award is 90 days after date of award. (c) If agreement on the contract prim is not reached by the terga date in paragraph (b) above, or within any extension of it granted by the Connecting Officer, the Contracting Officer may, with the approval of the head of the contracting activity, determine a reasonable price or fm, subject to Contractor appeal an provided in the "Comram Disputes, clause. In any even, the Contractor shall proceed with completion of the course, subject only to the "Limitation of FAA Liability' clause. (1) After the Contracting Officers determination of price or fee, the contract shall be governed by_ (i) All clauses required by the FAA Acquisition Management System on the date of execution of this letter contract for either fixed-price or cost -reimbursement comraas, as de mand by the Contracting Officer under this paragraph (c); (h) All clauses required by law as of the date of the Contracting Offncees determination; and (u) Any other clauses, teems, and conditions mutually agreed upon _.. _._......__-(2) To the Main consistent with subparagraph (c)(1). above, all clauses, terms, and conditions included in this letter contract shall mmhme in effect, except those that by their nature apply only to a letter mntraa. (End of clause) Enclosure (2) 3.2.4-22 Limitation of Government Liability (April 1996) (a) In performing this carroact, the Contractor is not authorized to make expenditures or incur obligations exceeding S dollars. (b) The maximum amount for which the Crovemment shall be Gable if this contract is temmuted is dollars. (End, of clause) (Intentionally Left Blank) 02-118 Enclosure (3) 3.2.2.34 Audit and Records (April, 1996) (a) As used in this Claus; mcnards' includes books, documents, accounting procedures and practices, and otber data, regardless of type and regardless of whether such items are ins ureas fore, in the form of computer data, or in any other form (b) Examination ofcosts. Iftbu is a cost -reimbursement, incentive, time -and - materials, labor -hour, or prirnredeterminable cormars or any combination of these, the Commorm shall maintain and the Contracting Officer or an authorized representative of the Contracting Officer shall have the right to examine and audit all records and other evidence sufficient to reflect properly all was claimed to have been incurred or anticipated to be wwrred directly or indirectly in performance of this contract. This right of examinations shall include inspection at 01 reasonable times of the Contractor's plants, or parts of them engaged in performing the contract. (c) Cost or pricing data. If the Contractor has been required to submit cost or pricing data in connection with any pricing action relating to this contmet, the Contracting Officer or an authorized representatives of the Contracting Office, in order to evaluate the accuracy, completeness, and cogency of the cost or pricing data, shall have the right to examine and audit all ofthe.Cormactots records, including computations and projections, related W- (1) The proposal for the contract, subcontract, modification; (2) The communications conducted on the proposal(s), including those related to negotiating; (3) Pricing of the contract, subcontract, or modification; or (4) performance of the counsel, subcontract or modiEcatioa (d) Comptroller General— (1) The Comptroller General of the United States, or an authorized representative, shalt have access m and the tight to examine any of the Cordmemes directly pertinam rwords involving transactions related to this contract or a subcontract hereunder. (2) This paragraph may nes be construed require the Contractor or subcontractors create wmaintain any record that the Cormucmr or subcontractor does not maintain in the ordinary course of business or pursuant m a provision oflaw. (e) Reports. If the Contractor is required to impish cost fundic& or performance reports, the Contracting Officer or an authorized sepresentative ofthe Contracting Officer shall have the right to examine and audit the supporting records and materials, for the purpose of evaluating (1) the effectiveness of the Coamatots policies and procedures to produce data compatible with the objectives of these reports and (2) the data reported (f) Availability. The Cmtrautor shall make available at its office at all reasonable times the records, materials and other evidence described in paragraphs (a), (b), (e), (d), and (e) of this clause. for examination, audit or reproduction, until 3 years after final payment under this comrac%or for any longer period required by statue or by other clauses ofthis contract. In addition— (1) Ifthis contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement; and (2) Records relating to appeals under the "Contract Disputed clause or to litigation or the settlement of contract disputes arising under or relating to this contract stall be made available until such appeals, litigation, or courant disputes no finally resolved. (g) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (g), in all subcontracts under this context that exceed $1,000,000, and (1) that ame cog -reimbursement, incentive, time -and -materials, labor -hour, or price redeterminable type or my combination of these; (2) for which cost or pricing data are required, or (3) that require the subcontractor ce furnish reports as discussed in paragraph (e) of this clause. This clause may be altered only as necessary to identify properly the contracting parties and the Contracting Officer under the Government prime contract. (End of clause) .D2-113 ny°�IU,"Omwftt Contract` PAYMENT INFORMATION FORM ACH VENDOR PAYMENT SYSTEM This form is used for ACH payments with an addendum record Mat oarrias paymenMelated information. Recipients of Mase payments should bung this In onnation to the attention of their financial institution when presenting this fmm for completion. PAPERWORK REDUCTION ALT STATEMENT The Information Eeing colladed on this form is required underlie provision of 31 U.S.C. 33M and 31 CFR 210. This Information will be used by the Treasury DepadmentN Monsanto payment data, by aleeVonlc means, to van dors firrenclal MSMudon. Facture to pmvids Me requested information may relay or prevent Me receipt of payments through the Autometetl Clearing House Payment System. COMPANY INFORMATION ( ,un AGENCY INFORMATION Federal Aviation AdmSnlBtration A111-220. 800 Independence Ave, S.W. WasM1fagton DC 20591 Joey Dray (202 i67-7734 FINANCIAL INSTITUTION RiFORRIATION Amamm Hrxr'„rura o.wpum: ❑ orcwu ❑ u mma min rao mum 'r "a NOW ( ' s,nn e,vugpy,uvanew amem,R se0