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Home My WebLink About2002-01-14 02-75 ORDERItem No. 02-75 Date: January 14, 2002 Item/Subject: ORDER, Auepving City Spomorship for the Ile Annual MASH Blood Drive and Reduced C:ric Center Rental Responsible Department: City Council commentary: In accordance with our Bass Park Policy, the Finance Committee has recently nnfi d a request from the Ameron Red! Cross asking for City sponsorship of the ilei Annual MASH Blood Drive planned for July 13, 2002. The Committee has recommended that the Council consider such sponsorship and has recommended that the Civic Center rental rate be funded from the City Council budget m a transfer hon the Contingency Account. Department Head Manager's Comments: In accordance with the Rate Policy, the full council must a¢ to provide the required funding for this sponsorship. Finance Committee remewed/remmmended approval at 1/9/02 me ng. City Manager letter of Request, Rate Policy, Fstimate of Charges. Budget Approval: The Contingency Account has a current balance of $69,800. �Fffiance Ell Introduced for JL Passage First Reading Page _ of _ Referral a Assiesal M Coimcdor v ... inarou January 14. 2002 CITY OF BANGOR (TITLE.) Order, Authorizing City Sponsorship for the le Annual MASH Blood Drive and Reduced Civic Center Rental By the cey Counoy or ne City OfAwipo: ORDERED, Thatthe City U Manor become a spomorof the Ila Amml MASH Wood! Drive and provide a $1,000 reduction in OWc Center Rental for this Brent. That $1,M be uamferretl from 0e OziOWg Account(EKIMI(IGM00) to the Ory �ml budget (1001-16108300) to provide suN funding. IP CITY Cn®CIL January 14, 2002 Motion !lade and SeewdeA for 02-75 Passage Paeaea ORDER Title, "tiforiaiug City Sponsorship CI dffi for the I1tb Annual MASE fiend Drive and Aedoced Civic Center Rental Assigned to ("�_lo Councilor 1 """ 02-]5 American Red Cross mood Services New England Region ✓waw yx.. enawna<., p.rorc November 6, 2001 .....�, Bangor City Council m.�.., Finance Committee .0 �-a-,City Hall Harlow Street Bangor, ME 04401 Dear Finance Committee Members, �..m. The American Red Cross Blood Services is in the process of planning the 11w ^^w—Annual MASH Blood Drive to be held Saturday, July 13, 2002. For the past three years, the City of Bangor has graciously allowed Red Cross to utilize the Civic Center for this purpose for efea of $3001)0. We we again asking far your support in this vital community service by waiving the usual rental fee and charging $300.00 far use of the Civic Center. If the American Red Cross had to design a site for a blood drive this large –we usually we at least 3W blood donors – the Civic Canter is what we would design. It is wonderful and meets all the needs of our stall, the donors and community volunteers with its parking facilities, large space, and supportive Civic Center stag The MASH Blood Drive is vital to our efforts to maintain an adequate blood supply during the difficult summer months. We must collect 300 units of blood daily in Maine, so this drive alone represents a one day supply for Maine hospitals and patients. Community groups that are involved in the drive are Bangor High School ROTC students, Mountain Company of the Army Guard, DEEMI (Downeast Emergency "AAammmM9reel 6anp I.Maine WOU r¢I (aer)WJaa5V ®.�.. _...». ,aaaaaeaRaHawaroono.s Medical Institute), Zonis Club of Bangor, Anah Temple Shrine Clovms as "it as many individual communityvolunteers. Food is donated by Dominds Pizza. W VII TV Produced a mndelful PSA which has been used for 10 years announcing the event NMIT Radio does a live remote from the site each year. This truly is a community -wade event. Also, donors come from throughout Maine.. Each yew" see many people from Aroostook County as well as southern Maine. I look fonvaM to hearing from you and am eager to attend a meeting of the Finance Committee to answer any questions you have regarding our request. Yours truly, / liJc�a-^� Account Executive —American Red Crass Blood Services CC: Lisa Bragg, Bangor Civic Center 02-]5 BASS PARK RATE POLICY 1.0 PURPOSE The purpose of this policy is to establish a standard fee schedule for the use of the Bangor Auditorium, Civic Center, and other grounds and facilities located at Bass Park. 2.0 POLICY The City of Bangor has established the Bass Park Complex as a separate enterprise fund. As such, the Complex is Intended to support all or a substantial percentage of Its costs through user fees and revenues. At the same time, the City recognizes that this Complex plays a vital role In the economic and social well being of the City of Bangor. This policy adopts a standard rate schedule for the Complex and outlines conditions and circumstances where the Director of Bass Park is authorized to adjust or deviate from them. 3.0 ADOPTION OF RATE SCHEDULE The Rate Schedule appended to this policy as attachment A is hereby adopted as the standard schedule of rates for the Complex. The Director of Bass Park is authorized to establish additional reasonable fees for items not covered under this schedule. 4.0 DEVIATIONS FROM FEE SCHEDULE The Director of Bass Park is authorized to deviated from the standard rate schedule under the following clrcumstamce: 4.1 to successfully book an event at the complex where there is competition from other facilities or venues; 4.2 to provide assistance to first time or start-up events where, in the opinion of the Director, event success will lead to scheduling future such events at the Complex; 4.3 to attract entertainment events where failure to adjust rates might result In the event not occurring; 4.4 where the event in question is likely to produce significant economic benefit to the region based on the length of the event and the number of attendees; 4.5 volume discounts for heavy or repeated users. 5.0 NON-PROFR USERS From time to time, requests are received from non-profit organizations for reduced fees in support of events designed to assist the organization in meeting its mission to provide services or support to those In need. Fee discounts are not authorized for this purpose. However, non -profits may request City sponsorship or cosponsorship for such everts in the form of General Fund payment of any requested discount or rate reduction. Such requests will first be considered by the Finance Committee of the City Council. 5.1 Requests for non-profit discounts must be forwarded to the Finance Committee of the City County for its consideration. Such requests must be made as far in advance as possible, and will not be considered unless received a minimum of one month prior to the date of the event. Requests must include: 5.1.1 A brief description of the purpose and nature of the evert; 5.1.2 Information on the public benefit which will result from the event; 5.1.3 The extent of the discount requested; 5.1.4 The revenues and expenses associated with the event, either based on the previous history of the event or on projections if the event has not been held previously; 5.1.5 The use to which any net revenues from the event will be put; 5.1.6 The extent to which the event is sponsored by any other organization or agency as well as any other requests for support which have been made. 5.2 The Finance Committee will evaluate the request based on the information provided. In determining whether the City will sponsor the event, the Committee shall take Into account the extent to which such sponsorship Is neroanmy In Allow full evnnl to tpk> plarA, Il le not soul wl lit l l in rimy nl its residents will receive Irom the event of the net pmcaedn of lir cvmt, and the extent to which the event will further the goals, objectives, and priorities of the City. Generally, the City will consider such sponsorship only where R determines that it is necessary for the event to take place or the benefits to be realized and where the event supports or is directly related to a significant governmental interest. 5.3 Should the Finance Committee vote to support City sponsorship of the evert, an Rem will be placed on the Council Agenda to provide the necessary funding for the event which, when matched with any amounts the organization will pay, will allow the Bass Park Complex to receive the amount called for on the approved Rate Schedule. The Council action shall also designate the source from which the City support will come. 02-)5 5.4 The final decision on sponsorship will be made by the full City Council at the point where It approves or disapproves of the necessary funding. 5.5 This policy shall also apply to events of other Departments and agencies of the City of Bangor which are held at the complex. 5.6 After -the -fact requests will not be considered. 6.0 PRE-EXISTING NON-PROFIT RATE REDUCTIONS. A number of non-profit users of the Complex have traditionally received reduced rates for annual or reoccurring events. 6.1 The Director of Bass Park is authorized to continue to provide such reductions for one year from the effective date of this policy; 6.2 The Director of Bass Park shall notify all w h non-profit users of this revised policy sufficiently In advance to allow the user to plan for this change or to request City sponsorship in accordance with section 5.0 above. 7.0 RESPONSIBILITY FOR REVIEW The Director of Bass Park shall review this policy at least annually and recommend such changes and adjustments as may be necessary. FROM BRI&OR CIVIC CEMER %mNE VD. F/ 947 5555 Nov. W 2001 11:45PM P2 02-]5 sae Park Complex 100 Dutton Steel Ba19ar, ME 04a01 (20])-9,175sss Jlirw Ov 2002 -Ease akeC ft gaBlOd3001x1 foalL Name: Mash Blood Dnve 1g u1412 CRY [ham Coat Each Total Cost 1 Rent -Civic Center $1,000.00 $1,000.00 1 Move In Day for Be Up $1,000.00 $1,000.00x- 1 Energy Surcharge -8% of base rent $80.00 $80.00 1 Security Q $12.00 per hour x 8 hm $96.00 $96.00 1 Easel $5.00 $5.00 1 Portable Room Divider $10.00 $10.00 1 Eft Banquet Table $4.00 $4.00 4 4 x4 Tables $4.00 $16.00 54 B ft Banquet Tables $4.00 $216.00 1 Lapel Mwophone $20.00 $20.00 1 Custodial Fee $100.00 $100.00 Total $2.547.00 Less Deposit: $0.00 Total Due: $2.647.0 Client Approval: Date: Additional Services and/or alterations W building will be quoted on a time and maa//tterial basis. /.,Q/1_ /i(�fr%l0 /4/dC /11d �A'./)O 4X3 /Ugp rrK. /Ylort � r%-Pnc�via9