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Home My WebLink About2003-10-15 03-324 ORDERcouxuLAMON Item No. 03-326 Date: October 15, 2003 Item/Subject: ORDER, Autronzing Award of Car Rental Concession Contracts to Avis, Budget, Hertz and Vanguard ANC. Responsible Department: Purchasing / Airport The City received five proposals for the four or rental concession slots available at Bangor International Airport. All four of the current or rental concessionaires submitted proposals, and one proposal was received from Enterprise Rent-A-Car. A tabulation of Ore proposed minimum annual guaranteed fee for each of the five years in the contract is outlined in the attached memorandum ham Rebecca Hupp. N - Enterprise proposetl a total fee amount that was slightly more than the Budget proposal, but the consensus of the selection committee was to stay with Budget for the reasons outlined in the attached memo. The recommendation to award contracts to the Incumbent concessionaires (Avis, Budget, Hertz and Vanguard ANC) was reviewed by the Finance Committee on Septemberl], 2003 and tabled pending receipt of further information requested by Councilor Palmer. This information was provided in the attached memorandum dated October 2, 2003. After a second review by the Finance Committee on October 8, 2003 the staff recommendation to award to the four incumbents was referred to the Cty Council with a recommendation for approval. Department Head Manager's Comments: Recommend approval. �} Q�'� p // F�Rs.z �/�/ tll(� (3ey1/ City Manager Associated Information: Award Recommendation, Airport Memo's (2) Budget Approval: Finance Director Legal Approval: Ci Solicitor X Passage First Reading Page _ of Referral 03-324 Assipvl MCooneilor Oealle9 Detobev 15, 2003 CITY OF BANGOR (IITLE.) Order Authorizing Award of Car Rental Concession Contracts to Avis, Budget, Herta and Vanguard -ANG jT•,��11,•PiTI i -„� ORDERED, T T David N. Pellegrino, Purchaang Agent, Is hereby au nzed to execute five year contracts whh AWs, Budget, Nero and Vanguard -ANC for car rental concessions at Bangor International Airport. IN GIRF COUNCIL October 15. 2003 gotten Made and secauded for Passage May Was. Enterprise Rent-A- Car, requested Council reconsider awarding this contract. Scott Laopher 6 Tie Peau. Chambers LeaeinB/Budget Rent-A-Car, urged Crossett t0 move forward with thla.ordar. Nation Made and Seconded to Sahle and Refer back to Cawittee HMLidn'ba bt" Vote: b no. 3 yea Councilors voting no: Crawley, Parnham, Farrington. Greene. Nealley 6 Roffman Councilors voting yes: Allen, Palmer 6 Tremble Notion for Passage Doubted Vdte<.:] yes. 2 n0 Councilors voting yes: Crowley. Parhhan. Farrington, Grasso, Woolley, Rehman 6 Tremble Councilors voting no: Allen.& Palmer Pazsed CL%Rg p 03_326 0HDER (TITLE,)Authorizing Award of Car Rental Cozce . Hertz end vanguard -ANC c 2 �q� m�i rr. 03-324 BGR INTERNATIONAL AIRPORT To: Finance Committee CC: Edward A.Barrelq fonaOun Daniels, Dave Pellegrino From: Rebecca Hupp, Airport Director Date: W/I1N3 Re: Request for Proposalsfor Car Rental Services; a Bangor Intnational Airport The Airpoft cmtlymlidi RequestsforProposdsforcarmnldservicesgBmn Intema mal AiTan. It "e Airport's mtentto ester into five-year leases with fourproposas due to the availability ofmmtaspaceandopemfionsandmaintenancefacilites.Werece fivepmposalsfbrfourpo ble locations. The five prop enswere as follows: Airport staffmcommends we award agreements to Avis, Budget, Herh, and Vwguad/ANC. Tbeee are Ow car rental agencies that currently serve airport passengers. While Enterprise's proposal was agbtly higher than Budget's, the thffeence of appmxhately 2% ever the five-year term is minor. Since this was a requat 5n proposals Rod not a bid, other factors should be considered[ in addition to the monetary value. Budget has been an airport brown fa many years. They provide excellent customer service end are cooperative tenants. It is also worth noting. Budget is the only hlaine owned and operated car rental proposal. The Airport remsenu Iy requeas Finance Co u dace nemmmends to the Council that we arca into agreements wm Avis, Budgd, Holz, and Vanguad/ANC. Plowe lome lmow ifWu love my questions or concerns regading this mater. Avis Budget Enterprise Hem I Vav erd/AN TL Year 225,900 181,700 1651000 198,100 212400 983,100 Yea2 230,400 189600 185,000 207,100 222,396 '034496 Year3 235000 197,500 214,000 214,400 232,404 1093,304 Year4 239700 213,300 218,500 222000N2,404 ',135,904 Year5 244500 229,10025010M 229800 252,396 1 05796 Tobi 1,175,500 1011 00 103 W 1 1 00 1 6 000 45 600 Airport staffmcommends we award agreements to Avis, Budget, Herh, and Vwguad/ANC. Tbeee are Ow car rental agencies that currently serve airport passengers. While Enterprise's proposal was agbtly higher than Budget's, the thffeence of appmxhately 2% ever the five-year term is minor. Since this was a requat 5n proposals Rod not a bid, other factors should be considered[ in addition to the monetary value. Budget has been an airport brown fa many years. They provide excellent customer service end are cooperative tenants. It is also worth noting. Budget is the only hlaine owned and operated car rental proposal. The Airport remsenu Iy requeas Finance Co u dace nemmmends to the Council that we arca into agreements wm Avis, Budgd, Holz, and Vanguad/ANC. Plowe lome lmow ifWu love my questions or concerns regading this mater. 03-326 Y� BGR INTERNATIONAL AIRPORT T. Fweme Conwitlu LC: Edward A. Bamtt, Debbie Cyr, ImeOun Bnoielx From: Penelope B. Olson Ala: 101101/03 Bx. Qireseom regudmBCaz RemNRPP'x Boring Wehad Fivnce ComNtcee=009, Comtil blemhrs had two questions, rc4ledin lLe car retial concessionaires at Bmgor Iotamliovl Antacid: adding a fifth to essential cur coastal society, amid can there be a tostmomers slat all cars be regiatend willdn the ob, of Bangor Airyotl management won aalad lister view on adding a fiflb seasmN cmcuaiowrs. In the pst We Airyort las tleclived requeshto openteacar renUl agemymauasorul6asisatthe AiryM..Ulawingacosgwny to open@oNy during the luaomst traffic Oma gives Nem m unfair lotions advantage, as they do not have ro cover overbid during the leacer ease. If Ne aty woe to dxWe to grmt a Nlh, or seawral, coocuaiotaire, the RPP process world have b begin again since consist proposals subm issed we done so aummng alert would be four, as the Airµtt Sufiwu asked if Ne Ciry can require that ail rental cars be repossessed m Bangor. Norman Beivvmn, Off Solicitor, insomad as there is no law against thenquhemevG It should be part of We RFP pomu and is a negotiable salon. Ctatubus Licensing W&d Budged bas sums it is willing to do all of Heir Manse regiatraeols in Beggar if tls City requeAe it. 03-326 October 6,2003 ha restating mchpropoml, emfflmked at nw[e Unthe mwimnm5Ume1 guemmee. The snbJity of bre cnnmany, the npparem minket apart bre proposer appeared tot lit could captme,to, be made m the cusmmer service ams clang with any additional iNbmutiw race proposer supplied was also renewed and evaluated. Amthe NUtakpl imo[OmideratiOn when[pRmade its re[ommevdatiov to gvOt the recreation M Budget instead Of EnteRrma was that Bnhrynse will be reaming their cwreit location in order b eaNce Us tical andmsurance marked better. The Airport wouM nos receive my menu, Urn Upas rmp4 as May we int Airyart related. Budget cwrnAy generatesQ'ir of its remm Gum Me lrcal aM insurance markets for which Me kafam receive[meme. Please If me know if M have any futon We[tiom or cuavn[ regarding Us maw.