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Home My WebLink About2003-08-25 03-274 ORDERItem No 03-274 Date: 8-25-03 Item/Subject Order Authorizing the City Manager to Execute a Contract with the Town of Hermon for W WTlz Services Responsible Department: WWTP Commentary: The Town of Herman contracts with the Waste Water Treatment facility for inspection and mahaenanoe of several of Hurricanes pump stations. The prior agreement has expired, and the Town of Hermon is prepared to sign a new contract for services until July 31, 2008. The proposed contractrequires Henson to pay $750 per month ($9,000 per year) for impection and maintenance services. This amount will be subject to an ammual review and adjusted in accordance with a consumer price index. Additionally, Hermon will pay $500 month into the Bangor SCADA(monitoring) system. -- The t&DS Committee reummended approval at its August 12, 2003 meeting. - Associated Information: Department Head Clty Manager Flnance Director Ory Saint r In ducedfor Passage _ First Reading Page _ of_ Referral 03-2]6 AoignadtoCovadlor .PAer.}ngton August 25, 2003 11 CITY OF BANGOR (MLE.) ORDER, Authorizing the City Manager to Execute a Contract with the Town of Hermon for W WTP Services By me City C'o 1&the Gty&da . ORDERED, THAT Edward A. Barnett City Manager, is hereby authorized to execute a contractivAh the Town of Hermon to provide Hannon with inspection, maintenance, and monitoring — sersices to be provided by the Waste Water Treamment Plant A copy of the contract is aHached hereto. IN cin ccaxcn Aogast 25, 2003 Passed x o3-z7a oen Ea enteo BseTLEJ tzssngtne cttyo� o0e2 t 8 cutecontract for VMf xvices �% e 03-274 CONTRACf AGREBM Tmade this IGfh day of July, 2003, by and between the CITY OF BANGOR(hereinafter "Barrgoel and the INHABITANTS OF THE TOWN OF H ON (hereinafter "Hermon', both municipal corporations located in the County of Penobscot, State of Maine. WITNESSETH: In consideration of the payments and terms and conditions berein, the parties agree as follows: 1. Bangor shall inspect and maintain pumping stations now or to be located as appunenamces to the municipally -owned sanitary sewer systems located within the boundaries of Hermon for aperiod commencing August 1, 2003 and expiring July 31, 2008, said inspection and maintenance services being described on Exhibit"A"attached hereto. 2. Harman shall pay Bangor Nine ThousatW($9,000.00) Dollars per year for the servicesdeseribedin Fxldbit"A". Said payment shall be made in twelve (12) equal monthly payments of Seven Hundred and Fifty ($750.00) Dollars due within thirty (30) days ofmccipt of statement of each month thereafter. The amount of the compensation will be subject to review amually with adjustment to the amount effective on the amdvetsa ofthis Contract. This adjustment shall be based on the arcual percentage change in the Consumer Price Index for Urban Wage Fomera and Clerical Workers (M -W) for the U.S. City average, as of the second month prior to the amuvetsary data of this Contract. If that index is discontinued or not published, the 0" 11 use an equivalent price adjustment index. In the event that the CPI -W is less than 3% than the annual adjustment shall be 3%. In the event the CPI -W is greener than 5%, than the =ad adjustment shall be 5%. 3. Any mainemnce performed by Bangor out included in Exhibit"A'sball be billed m Hermon at an hourly rate plus overhead. Any maintenance not included in Exhibit "N' must fast be approved by the Director of Public Wmksf the Town of Harmer or his designee, provided that, however, emergency maintenance dewed necessary to prevent violation of the Town ofHernon's State and/or Federal Pemdts maybe performed without prior approval. 4.Hermon shall pay b Bangor Five Hundred ($ 500.00) Dollars per year, billed monthly, to be included or Bangor SCADA System. S. For purposes of performing the inspection and maintenance provided herein, Bangor shall be dewed to be the slum of Hermon, and Herron shall indemnify and hold harmless Burger, its inhabitants, offices and employecs, from any liability for any claim, damage or penalty arising or resulting within the boundaries of said Harmon for or from any of the following causes: (a) violation ofmyhand, state or federal laws; (b) damages to the property of the Town of Hanover, _ including its municipal sewer system; (c) damages to the propeny or sewer system arising as the result of my failure of my par[ of the sewer system, or (d) injury to third persons or dwage to property, arising out of or as the result of Bangor's providing the services described herein. 2 6. This Agreemmt may be terninazed without cause by either patty upon sixty (60) days notice to the other. y. In Ne evmt that services to be performed change because ofincreasec] or decreased need by Hermon the parties shall rmegotiate the services to be performed and the fes cbrged. IH WITNESS WHEREOF this Contract has bem executed the day ars] year fitst written above. CITY OF BANGOR (BY) 34Q aW .(nam CC 1y mrd„ TOWN OF ON EXHIBIT `A^ Hermon pump Stations Routine Inspection and Maintenance Hermon Pump Statlou- Route 2 - With Autiiary Generator Thee Timw Per W«k 1. Check mein pump operation 2. Check vacuum prime operation 3. Check pump mechanical seals 4. Checkwatertrapbowls 5. Check auxiliary generator set status 6. Maintain maintenance log ofacavities Wcekly - The above plus the folk wing: L Check wet well Auxiliary Generator Set 1. Check radiator coolant level 2. Check oil level 3. Check battery MontM1ly-The above plus &a following: 1. Check and clean electrodes Ouarterly- The above plus the following: 1. Oil ventilator blower bearings 2. Check generumr fuel Semisamally Auxiliary Generator 1. Check alternator and fan belts 2. Check coolant hoses 1. Lubricatepumpmotorbeamapt Auxiliary Generator 1. Change crankcase oil 2. Check battery electrolyte level 3. Check and replace au cleaners as nxessary 4. Check crankcase ventilation valve fm proper operation As Nxesasrv, 1. Remove and dispose of any large debris broad N we wells 2. Police and remove trash and maintain pump station exterior appearance. Plow driveway 3. Maintain maintenance nomfls for all equipment. QOU Road Pumo Sratioo ThreeTfinesperWeek L Rexrd suctirNdischarge gauge readings for both pumps 2. Record elapsed time meter readings 3. Check air flow indicator to ensme proper bubbler system air flow 4. Check oil levels in seal and bearing chambers 5. Check sump pump, blower and dehumidifier for proper operation 6. Make sure back-up pump works 7. Switch to the back up au pump only when the lead aft pump quits 8. Check generator set status Weekly - The above plus the following: 1. Check wet well Auxiliary Generator 1. Check coolant level - 2. Check oil level 3. Checkbattery 4. Monitor station during at least one pump down cycle W check for proper pump and control operations along with leaks 5. Check belts for wear and tension 6. Check air release valves fa proper operation. Grease ifmuessary. Monddv - The above plus the following: 1. Exercise plug valves 2. Make sure check valves open and close properly(than the seat areifvecessary) 3. Lubricate air releasevalves initiation 4. esifneckfrproper Retention belt drives ifnwessary (after initial interwil auNtension intervals) Semiannually- The above plus the following: 1. Adjust impeller to ween plme clearance (depending on applicauov this may need to be done quarterly) 2. Clean air pump filtar Auxiliary Generator Sm 1. Cheek belts 2. Check coolant level and hoses 3. Check Seel level Aamuallv 1. Change oil in pump seal chamber and bearing chamber or every 4,000 has. whichever comes first 2. Grease motorbearivgs, or accordance with motor manufacturer's rscommmdM schedule 3. Test alarms for proper operation _ As Necessary 1. Remove and dispose of any large debris found in wet wells 2. Police and remove trash and maintain pump station exterior appearance. Plow driveway. 3. Maintain maintenance records for all equipment Auto Car Lane Pump Soudan Three Times nor Wed 1. Manually start each pump to assure proper operation 2. Recordruvninghommeterreadings 3. Clear snow to maintain access fir winter 0 semiannually 1. Check we[ well and nemow any debris 2. Cbeckopvaiionoffloais 1. ah ele tical systems 2. Measure and record pmop motm ampma4e draw 3. Remove and check submersible pumps 4. Chink oil level in seal chamber ofpmnp