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HomeMy WebLinkAbout2003-07-28 03-257 ORDERCOUNCIL Item No. 03-257 Date: Iuls 28, 2003 Item/Subject ORDER, Amending Bass Park Rate Policy Responsible Department: Legal 21-A M.A.S.A. §311 provides that a municipality shall, at the rxiwist of the municipal committee of a political party, provide available space in a public building for its biennial caucus. This space is to be provided without charge In the past, requests have been made to use the Civic Center. Under the existing City Council policy the Bass Park Complex would charge the office of the City Clerk to use the Civic Center. There is no money in the City Clerk's budget for this purpose. This amendment will provide that municipal committees of political parties may use the Bangor Auditorium or Civic Center located in Bass Park for the purpose of their biennial municipal caucus without cost, upon request by the municipal committee of the political party and approval by the City Clerk. Manager's Comments: �4fA . r City Manager Associated InformaDon: Bass Park Rate Policy Mourne DireQor Xt� solicitor _ Passage _First Reading Page--L-of 5 Referral 03-25) AssiBnMmCouncilrc Allev July 28, 2003 `n .i„ CITY OF BANGOR (TITLE.) ORDER, Amending Bass Park Rate Policy eyrie 0rycawcvame 0rya aingon ORDERED, WHEREAS, by Council Order No. 01 -IM the City Council has established a Bass Park Rate Schedule and policy; and WHEREAS, said Policy was amended by Council Order 02-199; and WHEREAS, old Policy as previously amended requires Drat the Bass Park Complex charge a fee for Its me; and WHEREAS, Maine State taw requires Mat municipalties, at the request of Die municipal committee of a political party, shall provide spam in a public building at no Marge for Meir biennial municipal caucus; and WHEREAS, depeMing upon the circumstances, the Bas Park Complex may be the appropriate public spa¢ M hold a biennial mumopal caucus, NOW, THEREFORE, be it ORDERED, THAT the Bas park Rate Policy shall be amended as atbched. The Bas Park Rate Schedule shall remain as previously established. IN CITY COOPCIL July 28,.2003 Rohan trade card Secoaded for Passage Notion Rade and Seconded to Amead by Replacing the Words ^three(3) months' 1n Section 7.0 of the Policy with the words ^s3 (6) moatba^ Nation Mile and seconded to Pass As Amended Notion Doubted Vote: 1 yen. 2 vo Coeacilor voting yea: A11m. Crwley, Potatoes. Creme, Pallier. Rahaan and Tremble Comailore voting As: Paafngtw i Nealley Passed As Amended W IW p 03-25] o AD AN (TITLE,) Annus g Bass Part Rate Policy Assigned to Councilor 93-257 BASS PARK RATE POLICY 1.0 PURPOSE The purpose of this policy is to establish a standard fee schedule for the use of the Bangor Auditorium, Civic Center, and other grounds and facilities located at Bass Park. 2.0 POLICY The City of Bangor has established the Bass park Complex as a separate enterprise fund. As such, the Complex is intended to support all or a substantial percentage of its costs through user fees and revenues. At the same time, the City recognizes that this Complex plays a vital role in the economic and social well being of the City of Bangor. This policy adopts a standard rate schedule for the Complex and outlines conditions and circumstances where the Director of Bass Park is authorized to adjust or deviate from them. 3.0 ADOPTION OF RATE SCHEDULE The Rate Schedule appended to this policy as attachment A is hereby adopted as the standard schedule of rates for the Complex. The Director of Bass Park is authorized to establish additional reasonable fees for items not covered under this schedule. 4.0 DEVIATIONS FROM FEE SCHEDULE The Director of Bass Park Is authorized to deviated from the standard rate schedule under the following circumstances: 4.1 to successfully book an event at the complex where there is compedtlon - __-- from other facilities or venues; 4.2 to provide assistance to first time or start-up events where, in the opinion of the Director, event success will lead to scheduling future such events at the Complex; 4.3 to attract entertainment events where failure to adjust rates might result in the event not occurring; 4.4 where the event in question Is likely to produce significant economic benefit to the region based on the length of the event and the number of attendees; 4.5 volume discounts for heavy or repeated users. 03-25] 5.0 NON-PROFFf USERS From time to time, requests are received from non-profit organizations fur reduced fees in support of events designed to assist the organization in meeting Is mission to provide services or support to those in need. Fee discounts are not authorized for this purpose. However, iron -profits may request City sponsorship or cosponsorship for such events in the fomn of General Fund payment of any requested discount or rate reduction. Such requests will first be considered by the Finance Committee of the Qty Council. 5.1 Requests for non-profit discounts must be forwarded to the Finance Committee of the City Council for its consideration. Such requests must be made as far in advance as possible, and will not be considered unless received a minimum of one month prior to the data of the event. Requests must include: 5.1.1 A brief description of the purpose and nature of the event; 5.1.2 Information on the public benefit which will result from the event; 5.1.3 The extent of the discount requested; 5.1.4 The revenues and expenses associated with the event, ether based on the previous history of the event or on projechons if the event has not been held previously; 5.1.5 The use to which any net revenues from the event will be put; 5.1.6 The extent to which the event is sponsored by any other organization or agency as well as any other requests for support which have been made. 5.2 The Finance Committee will evaluate the request based on the Information provided. In determining whether the City will sponsor the event, the Committee shall take into account the extent to which such sponsorship is necessary to allow the event to take place, the benefits which the City or its residents will receive from the event or the net proceeds of the event, -- - and the Extent to which the event will further the goals, objectives, and priorities of the City. Generally, the City will consider such sponsorship only where it determines that it is necessary for the event to take place or the benefits to be realized and where the event supports or is directly related to a significant governmental interest. 5.3 Should the Finance Committee vote to support City sponsorship of the event, an item will be placed on the Council Agenda to provide the necessary funding for the event which, when matched with any amounts the organization will pay, will allow the Bass Park Complex to receive the amount called for on the approved Rate Schedule. The Council action shall also designate the source from which the City support will come. 03-25) 5.4 The final decision on sponsorship will be made by the full City Council at the point where It approves or disapproves of the necessary, funding. 5.5 After -the -fact requests will not be considered. 6.0 PRE-EXISTING NON-PROFIT RATE REDUCTIONS. A number of non-profit users of the Complex have traditionally received reduced rates for annual or reoccurring events. 6.1 The Director of Bass Park is authorized to continue to provide such redumons for one year from the effective date of this policy; 6.2 The Director of Bass Park shall notify all such non -prof[ users of this revised policy sufficiently in advance to allow the user to plan for this change or to request Ory sponsorship in accordance with section 5.0 above. 7.0 MUNICIPAL BIENNIAL CAUCUS Municipal committees of political parties as defined in 21-A M.R.S.A. §1 (28) may use the Bangor Auditorium or Chdc Center lasted In Bass Park for the purpose of their biennial municipal caucus as provided in 21-A M.R.S.A. §311, efs V. without cost, upon request by the municipal committee of the political party and approval by the City Dark. Any such request for use of the Bangor Auditorium or Civic Center must be made no earlier than three (3) months before the date needed. The CM Clerk shall consider the space needs of the municipal committee and availability of the requested space in determining whether the Bangor Auditorium or Civic Center or another municipal building will be made available to the municipal committee. '- _8.0 ..RESPONSIBILITY FORREVIEW The Director of Bass Park shall review this policy at least annually and recommend such changes and adjustments as may be necessary. BASS PARK RATE POLICY 03-25) AS MENDED The purpose of this policy is to establish a standard fee schedule for the use of the Bangor Auditorium, Civic Center, and other grounds and facilities located at Bass Park. 2.0 POLICY The City of Bangor has established the Bass Park Complex as a separate enterprise fund. As such, the Complex is intended to support all or a substantial percentage of its costs through user fees and revenues. At the same time, the City recognizes that this Complex plays a vital role in the economic and serial well being of the City of Bangor. This policy adopts a standard rate schedule for the Complex and outlines conditions and circumstances where the Director of Bass Park is authoHwd to adjust or deviate from them. 3.0 ADOPTION OF RATE SCHEDULE The Rate Schedule appended to this policy as attachment A is hereby adopted as the standard schedule of rates for the Complex. The Director of Bass Park is authorized to establish additional reasonable fees for items not covered under this schedule. 4.0 DEVIATIONS FROM FEE SCHEDULE The Director of Bass Park is authorized to deviated from the standard rate schedule under the following circumstances: 4.1 to successfully book an event at the complex where there is competition from other facilities or venues; 4.2 to provide assistance to first time or start-up events where, in the opinion of the Director, event success will lead to scheduling future such events at the Complex; 4.3 to attract entertainment events where failure to adjust rates might result in the event not occurring; . 4.4 where the event In question is likely to produce significant economic benefit to the region based on the length of the event and the number of attendees; 4.5 volume discounts for heavy or repeated users. 03-257 PS BSO® 5.4 The final decision on sponsorship will be made by the full City Council at the point where It approves or disapproves of the necessary funding. 5.5 After -the -fact requests will rot be considered. 6.0 PRE-EXISTING NON-PROFIT RATE REDUCTIONS. A number of non-profit users of the Complex have traditionally received reduced rates for annual or reocourring events. 6.1 The Director of Bass Park Is authorized to continue to providesuch reductions for one year from the effective date of this policy, 6.2 The Director of Bass Park shall notify all such non-profit users of this revised Policy Sufficiently in advance to allow the user to plan for this change or to request City sponsorship in accordance with section 5.0 above. 7.0 MUNICIPAL BIENNIAL CAUCUS Municipal committees of political parties as defined in 21-A M.R.S.A. §1 (28) may use the Bangor Auditorium Or Civk Center looted in Bass Park for the purpose of their biennial municipal caucus as provided in 21-A M.R.S.A. §311, erseq. without cost, upon request by the municipal committee of the pol dmil party and approval by the City Clerk. Any Such request for use of the Bangor Auditorium or Civic Center must be made no earlier than sem. (6)'.; months before the date needed. The City Clerk shall consider the space needs of the municipal committee and availability of the requested space in determining whether the Bangor Auditorium or Civic Center or another municipal building will be made available to the municipal committee. 8,0 RESPONSIBIL-11*FOR REVIEW – - - - -- — -- - ------ - - – The Director of Bass Park shall review this policy at least annually and recommend such changes and adjustments as may be necessary.