HomeMy WebLinkAbout2003-07-28 03-257 ORDERCOUNCIL
Item No. 03-257
Date: Iuls 28, 2003
Item/Subject ORDER, Amending Bass Park Rate Policy
Responsible Department: Legal
21-A M.A.S.A. §311 provides that a municipality shall, at the rxiwist of the municipal committee
of a political party, provide available space in a public building for its biennial caucus. This space is to be
provided without charge
In the past, requests have been made to use the Civic Center. Under the existing City Council
policy the Bass Park Complex would charge the office of the City Clerk to use the Civic Center. There is
no money in the City Clerk's budget for this purpose.
This amendment will provide that municipal committees of political parties may use the Bangor
Auditorium or Civic Center located in Bass Park for the purpose of their biennial municipal caucus
without cost, upon request by the municipal committee of the political party and approval by the City
Clerk.
Manager's Comments:
�4fA . r
City Manager
Associated InformaDon: Bass Park Rate Policy
Mourne DireQor
Xt� solicitor
_ Passage
_First Reading Page--L-of 5
Referral
03-25)
AssiBnMmCouncilrc Allev July 28, 2003
`n
.i„ CITY OF BANGOR
(TITLE.) ORDER, Amending Bass Park Rate Policy
eyrie 0rycawcvame 0rya aingon
ORDERED,
WHEREAS, by Council Order No. 01 -IM the City Council has established a Bass Park Rate
Schedule and policy; and
WHEREAS, said Policy was amended by Council Order 02-199; and
WHEREAS, old Policy as previously amended requires Drat the Bass Park Complex charge a fee
for Its me; and
WHEREAS, Maine State taw requires Mat municipalties, at the request of Die municipal
committee of a political party, shall provide spam in a public building at no Marge for Meir
biennial municipal caucus; and
WHEREAS, depeMing upon the circumstances, the Bas Park Complex may be the appropriate
public spa¢ M hold a biennial mumopal caucus,
NOW, THEREFORE, be it
ORDERED, THAT the Bas park Rate Policy shall be amended as atbched. The Bas Park Rate
Schedule shall remain as previously established.
IN CITY COOPCIL
July 28,.2003
Rohan trade card Secoaded
for Passage
Notion Rade and Seconded to
Amead by Replacing the Words
^three(3) months' 1n Section
7.0 of the Policy with the words
^s3 (6) moatba^
Nation Mile and seconded to Pass
As Amended
Notion Doubted
Vote: 1 yen. 2 vo
Coeacilor voting yea: A11m.
Crwley, Potatoes. Creme,
Pallier. Rahaan and Tremble
Comailore voting As:
Paafngtw i Nealley
Passed As Amended
W IW
p 03-25]
o AD AN
(TITLE,) Annus g Bass Part Rate Policy
Assigned to Councilor
93-257
BASS PARK RATE POLICY
1.0 PURPOSE
The purpose of this policy is to establish a standard fee schedule for the use of
the Bangor Auditorium, Civic Center, and other grounds and facilities located at
Bass Park.
2.0 POLICY
The City of Bangor has established the Bass park Complex as a separate
enterprise fund. As such, the Complex is intended to support all or a substantial
percentage of its costs through user fees and revenues. At the same time, the
City recognizes that this Complex plays a vital role in the economic and social
well being of the City of Bangor. This policy adopts a standard rate schedule for
the Complex and outlines conditions and circumstances where the Director of
Bass Park is authorized to adjust or deviate from them.
3.0 ADOPTION OF RATE SCHEDULE
The Rate Schedule appended to this policy as attachment A is hereby adopted as
the standard schedule of rates for the Complex. The Director of Bass Park is
authorized to establish additional reasonable fees for items not covered under
this schedule.
4.0 DEVIATIONS FROM FEE SCHEDULE
The Director of Bass Park Is authorized to deviated from the standard rate
schedule under the following circumstances:
4.1 to successfully book an event at the complex where there is compedtlon - __--
from other facilities or venues;
4.2 to provide assistance to first time or start-up events where, in the opinion
of the Director, event success will lead to scheduling future such events at
the Complex;
4.3 to attract entertainment events where failure to adjust rates might result
in the event not occurring;
4.4 where the event in question Is likely to produce significant economic
benefit to the region based on the length of the event and the number of
attendees;
4.5 volume discounts for heavy or repeated users.
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5.0 NON-PROFFf USERS
From time to time, requests are received from non-profit organizations fur
reduced fees in support of events designed to assist the organization in meeting
Is mission to provide services or support to those in need. Fee discounts are not
authorized for this purpose. However, iron -profits may request City sponsorship
or cosponsorship for such events in the fomn of General Fund payment of any
requested discount or rate reduction. Such requests will first be considered by
the Finance Committee of the Qty Council.
5.1 Requests for non-profit discounts must be forwarded to the Finance
Committee of the City Council for its consideration. Such requests must
be made as far in advance as possible, and will not be considered unless
received a minimum of one month prior to the data of the event.
Requests must include:
5.1.1 A brief description of the purpose and nature of the event;
5.1.2 Information on the public benefit which will result from the event;
5.1.3 The extent of the discount requested;
5.1.4 The revenues and expenses associated with the event, ether based
on the previous history of the event or on projechons if the event
has not been held previously;
5.1.5 The use to which any net revenues from the event will be put;
5.1.6 The extent to which the event is sponsored by any other
organization or agency as well as any other requests for support
which have been made.
5.2 The Finance Committee will evaluate the request based on the Information
provided. In determining whether the City will sponsor the event, the
Committee shall take into account the extent to which such sponsorship is
necessary to allow the event to take place, the benefits which the City or
its residents will receive from the event or the net proceeds of the event,
-- - and the Extent to which the event will further the goals, objectives, and
priorities of the City. Generally, the City will consider such sponsorship
only where it determines that it is necessary for the event to take place or
the benefits to be realized and where the event supports or is directly
related to a significant governmental interest.
5.3 Should the Finance Committee vote to support City sponsorship of the
event, an item will be placed on the Council Agenda to provide the
necessary funding for the event which, when matched with any amounts
the organization will pay, will allow the Bass Park Complex to receive the
amount called for on the approved Rate Schedule. The Council action
shall also designate the source from which the City support will come.
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5.4 The final decision on sponsorship will be made by the full City Council at
the point where It approves or disapproves of the necessary, funding.
5.5 After -the -fact requests will not be considered.
6.0 PRE-EXISTING NON-PROFIT RATE REDUCTIONS.
A number of non-profit users of the Complex have traditionally received reduced
rates for annual or reoccurring events.
6.1 The Director of Bass Park is authorized to continue to provide such
redumons for one year from the effective date of this policy;
6.2 The Director of Bass Park shall notify all such non -prof[ users of this
revised policy sufficiently in advance to allow the user to plan for this
change or to request Ory sponsorship in accordance with section 5.0
above.
7.0 MUNICIPAL BIENNIAL CAUCUS
Municipal committees of political parties as defined in 21-A M.R.S.A. §1 (28) may
use the Bangor Auditorium or Chdc Center lasted In Bass Park for the purpose
of their biennial municipal caucus as provided in 21-A M.R.S.A. §311, efs V.
without cost, upon request by the municipal committee of the political party and
approval by the City Dark. Any such request for use of the Bangor Auditorium or
Civic Center must be made no earlier than three (3) months before the date
needed. The CM Clerk shall consider the space needs of the municipal
committee and availability of the requested space in determining whether the
Bangor Auditorium or Civic Center or another municipal building will be made
available to the municipal committee.
'- _8.0 ..RESPONSIBILITY FORREVIEW
The Director of Bass Park shall review this policy at least annually and
recommend such changes and adjustments as may be necessary.
BASS PARK RATE POLICY
03-25)
AS MENDED
The purpose of this policy is to establish a standard fee schedule for the use of
the Bangor Auditorium, Civic Center, and other grounds and facilities located at
Bass Park.
2.0 POLICY
The City of Bangor has established the Bass Park Complex as a separate
enterprise fund. As such, the Complex is intended to support all or a substantial
percentage of its costs through user fees and revenues. At the same time, the
City recognizes that this Complex plays a vital role in the economic and serial
well being of the City of Bangor. This policy adopts a standard rate schedule for
the Complex and outlines conditions and circumstances where the Director of
Bass Park is authoHwd to adjust or deviate from them.
3.0 ADOPTION OF RATE SCHEDULE
The Rate Schedule appended to this policy as attachment A is hereby adopted as
the standard schedule of rates for the Complex. The Director of Bass Park is
authorized to establish additional reasonable fees for items not covered under
this schedule.
4.0 DEVIATIONS FROM FEE SCHEDULE
The Director of Bass Park is authorized to deviated from the standard rate
schedule under the following circumstances:
4.1 to successfully book an event at the complex where there is competition
from other facilities or venues;
4.2 to provide assistance to first time or start-up events where, in the opinion
of the Director, event success will lead to scheduling future such events at
the Complex;
4.3 to attract entertainment events where failure to adjust rates might result
in the event not occurring; .
4.4 where the event In question is likely to produce significant economic
benefit to the region based on the length of the event and the number of
attendees;
4.5 volume discounts for heavy or repeated users.
03-257
PS BSO®
5.4 The final decision on sponsorship will be made by the full City Council at
the point where It approves or disapproves of the necessary funding.
5.5 After -the -fact requests will rot be considered.
6.0 PRE-EXISTING NON-PROFIT RATE REDUCTIONS.
A number of non-profit users of the Complex have traditionally received reduced
rates for annual or reocourring events.
6.1 The Director of Bass Park Is authorized to continue to providesuch
reductions for one year from the effective date of this policy,
6.2 The Director of Bass Park shall notify all such non-profit users of this
revised Policy Sufficiently in advance to allow the user to plan for this
change or to request City sponsorship in accordance with section 5.0
above.
7.0 MUNICIPAL BIENNIAL CAUCUS
Municipal committees of political parties as defined in 21-A M.R.S.A. §1 (28) may
use the Bangor Auditorium Or Civk Center looted in Bass Park for the purpose
of their biennial municipal caucus as provided in 21-A M.R.S.A. §311, erseq.
without cost, upon request by the municipal committee of the pol dmil party and
approval by the City Clerk. Any Such request for use of the Bangor Auditorium or
Civic Center must be made no earlier than sem. (6)'.; months before the date
needed. The City Clerk shall consider the space needs of the municipal
committee and availability of the requested space in determining whether the
Bangor Auditorium or Civic Center or another municipal building will be made
available to the municipal committee.
8,0 RESPONSIBIL-11*FOR REVIEW – - - - -- — -- - ------ - - –
The Director of Bass Park shall review this policy at least annually and
recommend such changes and adjustments as may be necessary.