HomeMy WebLinkAbout2003-07-28 03-249 ORDERItem No. 03-249
Date: July 28, 2003
Item/Subject Order, Awarding Bid for Purchase Of a Front End Loader
Responsible Department Purchasing / Motor Pool
On July 2, 2003 the City received three (3) bids for a front end leader with prices ranging from
$134,500.00 to $155,650.00 - see attached bid tabulation. This loader purchase is part of the
Motor Pool's phased equipment replacement program that is being funded with general
obligation bonds.
This equipment Is being purchased under a "life cycle" bidding process whereby all cost of
maintenance over a five-year period is guaranteed. In addition, the vendor agrees to buy back
the equipment at a guaranteed amount at the end of the five-year period. See attached Award
Recommendation for details.
The recommendation to purchase the John Deere loader from Nortrax for $110,500.00
($134,500 less $24,000 for a trade-in) was reviewed by the Finance Committee on July 23,
2003 and referred to the City Council with a recommendation for approval.
W_
Department Head
Manager's Comments:
Recommend! approval.
M Manager
Associated Information: Orden Rd Tabulation, Award Recommendation
Budget Approval:
Finance Director
Legal Approval:
City Solicitor
�( Passage
First Reading
Referral Page — of
03-249
9 Nale°ed to Cowciloc lkmble Ju19 28, 2003
CITY OF BANGOR
(TITLE.) Order, Authorizing Bid Award for the Purchase of a Front End Loader
THAT David N. Pellegrino, Purchasing Agent, is hereby authorized to execute a
purchase order in the amount of $110,500.00 for the purchase of a John Deere
from and loader from Norhax Equipment Company.
IN cin WO m
July 28, 2003
Beeeed
a 03-249
cI a.Bee 0 u n e v
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:T�J "t[ rizing Bid Award for th
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Assigned CeuM110f
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03-269
CmOFBANCOR
•�, AWARD RECOMMENDATION
-"� BID ITEM (S): Front End Loader DEPARTMENT: Motor Pool
SUDGETREFERENCE: Requisition No.:_Account Number. ]]04-91061150
Budgeted Amount: $ 140 000 Available Balance: $ 140000
Total Amount of Award Remmmerded:$ 1 1100500 Vendors Recommendei:Nortrax
Number of Bids Sent: a Number of Bids Recamod: 2
Date Advertised: lune 20 2003 Opening Date: 3uly 2 2003
Past Experiencewith Vemor X, Excellent_Good_Fair_Paor_No Md ExpedeMe
If no experience, references chocketl or other method of vendor reliability established
OTHER COMMENTS:
Purchase the front-end loader from Nortrax of Bangor, the low Udder at $70,000 for the total
"life cycle" cost over a five-year period. In addition M the purchase price of the equipment, this
"life cycle" bid request requires the Udder to guarantee the total maximum cost of repairs over
a fve-year period and to also buy bade the equipment at the end of the five years, This bid
process produces the true cost of ownership to the City.
The original bid request included plow and wing equipment that was later determined! to be
unnecessary. The original bid of $148,320 was reduced to $134,500 to reflect this change.
If approved, a purchase oder will be issued! for $134,500 less $24,000 for the trade-in for a net
amount of $110,500.
This awad recommendation must be approved by the City Coun it s $100,
P asin
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APPROVALS
CITY COUNCIL FINANCE COMMrrTE1u
Date:
CITY OF BANGOR
BIOTABULATION Bid Opening07AI
"'Negotiated pace adjusMml to deem wing and plow eauignenl
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Nonmx
Senior, ME
Nartrax"'
Bangor, ME
The Diver Steres
Sanger, ME
ITEM DESCRIPTION
TOTAL
PRICE
TOTAL
PRICE
TOTAL
PRICE
1_ Front EM Leader
146.320.00
134,So0.00
155,650.00
MenuflcNrer
John Deere
John Caere
JCB
Year and Model
403 824H
2003 624H
2003 4SEUK
2. Guar. S Year Told Cool of Repairs
19,000.00
3. Guaranlaetl rh
(68,500.001
(B6,5W.00)
4. Lead LReCycle Coal
7$e20A0
11 70,000.00
174,650.00
Trade-in Allorance
90,020.00)
(24AW.00)
(22,00000)
NET BIO AMOUNT WITH TRADI IN
$ 49,800.00
$ 48,000.00
$152,650.00
"'Negotiated pace adjusMml to deem wing and plow eauignenl
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