HomeMy WebLinkAbout2003-02-24 03-99 ORDER)UNCIL ACTION
Item NO 03-99
Date: February 24, 2003
Item/Subi ORDER, Authorizing the Transfer of $3,500 from Me General Fund's Contingency
Account in Support of the Barger Region Axle; and Cultu al Council's Arls on the Green Hent
Responsible Department: city Council
In accordance with the Citys Non Profits Funding Policy, the Francs Committee has reviewed a request
from the Bangor Region Arts and Cultural Coundl that the Oty support its' Arts on the Green event
planned for May 31, 2003.
Arts on the Green will be an outdoor family arts festival, which will feature local artists and Performers. It
will utilize the two green parka on either side of Central Street and the parking lot in front of Noiumbega
Hall.
The committee has recommended that the Council consider such support In the amount of $3,500, an
amount less than the original request of $5,000, and recommended that the amount be transferred from
Me General Fund's COMlrgeruy Account
Department Head
Manager's Commenla:
Finance committee recommends approval with a vote of 41.
r)! Ciry, Manager
Associated Information: Letter of Raquest, Non profit sun?ng Policy
BudgMApproval:
The Contingency Account has a current available balance of $20,000.
go France Director
Tr---_ II pSl,%. city Solicitor
introduced for
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_ Film Reading page _ M_
Rererml
Assigved to Comulw Allen Fehr " 26, 2003
CITY OF BANGOR
,10
(TREE.) Order. Authotizing the Transfer of$3,500from the General Fund's
Contingency Account in Support of the Bangor Region Arts and Cultural
Council's Arts on the Green Event
By fire Oty Cawnoffathe Gtyaf&a .
ORDERED,
that the City of Bangor support Art on Me Green, ro be pr¢eMed by the Bangor Beglon Arts and
Cultural Council, aid provide $3,5W of funding fw Mis event.
BE R FURTHER ORDERED,
Thu[ $3,SW be transferred from the CcvnngenW Awuuw (69104?IW8300) W Me Mer Agencies budget
(N6 7g310tno) M provide suds fundiig.
In CITY COINCIL
February 26, 2003
Notion Made road Seconded
for Passage
Nation Doubted
C 11 voted Conflict for
Councilor Bodeen
Councilor Rahman abstained
from Discussion and vote
Susan Potter. Executive
Director of BRACC, gave
details of thin project
Vote: 5 yes, 3 W,
1 abstaining
Councilors voting yes. Allea.
crwley. Creme. Nealley A
Planer
Cauncilars voting ma
Iamb= , Farrington aed
Trevble
Councilor abstaining:
Reagan
Passed
czzz
CI C
ft 03-99
(TITLE,) a .rv,.v..e tun 9r acre. of
i3,500 from the general Fund's Contingency
Accwut in Support of the Baugor Reglou Arts
anent Culturalonucr
Assigned to gODpNlo! / I/
FUNDING OF NON-PROFIT ORGANIZATIONS
1.0 PURPOSE
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The purpose of this policy Is to outilne the circumstances under which the City of
Bangor will consider making a contribution to a non-profit organization or cause
and to outline a procedure and gulding principles for considering such requests
for support.
2.0 POLICY
It Is the policy of the City of Bangor to not contribute funds to non-profft
organizations for general or unspecified operating purposes. Generally, non-
proftorganizations do not pay property fazes, and the City meets its obligations
to these agencies through the provision of standard municipal services. From
time to time, the City also receives requests for support from such organizations
for special projects or purposes. Here again, it is the general policy of the City to
not provide such support unless an overriding municipal interest is involved and
the conditions specified below are met.
3.0 PROCEDURES. FOR PROCESSING REQUESTS
3.1 Operating Requests
When a request for general operating assistance Is received from a non-
profit organization, the City Manager is authorized to respond to that
request with a standard form letter indicating the City's policy as outlined
above.
3.2 Special Project Requests
Should a request be contemplated for a special project or program, the
requesting organization must provide the following information to the City
Manager's Office:
3.2.1 A brief description of the special project or program;
3.2.2 Information on the number of individuals who will directly benefit
from the project or program, including the number who are Bangor
residents;
3.2.3 The total cost of the project or program and other sources of
funding already available or which are anticipated to be raised;
03-99
01-300
3.2.4 The benefits which the City of Bangor or Its residents, taken as a
whole, may anticipate receiving from the project or program;
3.2.5 The amount of funding requested.
3.2.6 Such other Information as may be deemed useful in addressing the
criteria and guidelines outlined in Section 3.4 below.
The City Manager or his/her designee shall provide requesting
organizations a standardized form or application format to Insure that the
necessary Information Is available to the Council.
3.3 Procedure for Processing Requests
3.3.1 Upon receipt, the City Manager shall forward the request to the
members of the City Council with a request that those members of
the Council Interested in formally conside sing the request indicate
that interest within seven calendar days.
3.3.2 A request for funding will be forwarded to the Finance Committee
only in Instances where three or more Councilors request that
funding be considered.
3.3.3 Should three or more Councilors not request consideration within
seven calendar days, the City Manger shall respond to the
questioning organization in writing informing them that the request
will not be considered by the City Council.
3.4 Finance Committee Consideration
Should the request be scheduled for Finance Committee consideration, the
Commitee will evaluate the request based on the following criteria:
3.4.1 The ehdent to which City support is essential for the program or
project to take place. Support should generally be provided only in
instances where it is or is anticipated to be essential for the project
or program to occur.
3.4.2 The benefit which the City or its residents will receive. This should
include an evaluation of the need for the program and project an
Its anticipated immediate and long-term impact
3.4.3 The number of CM of Bangor residents to be directly benefited.
The extent to which the program or project is open or available to
the largest possible number of the class or targeted benefcianes
should be taken into account. Programs or projects which benefit
small or select numbers of Individuals shall generally be denied
funding.
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01-300
3.4.4 The extent to which the program or project will further the goals,
objectives, and priorities of the City. The Council should evaluate
the extent ro which the program or project specifically addresses
an established Council goal, objective, or priority. In addition,
consideration will be given to whether and the extent to which the
program or project on be reasonably expected to reduce the
demand for City services or direct expenditures.
3.5 Council Approval
Should the Finance Committee recommend City support for the
program or project, the Committee shall recommend a source of
funding and an Item shall be placed on the City Council agenda.
The final decision will be made by the full City Council at the point
where B approves or disapproves of the necessary funding.
4.0 EXCEPTIONS AND CLARIFICATIONS
4.1 Traditionally Funded Requests
The CM Council has traditionally funded the following organizations
and programs as an element of the annual budget process and may
continue to do so:
4.1.1 0 of July Corporation
4.1.2 Bangor Convention and Visitors Bureau
4.1.3 Private School Transportation, Books, and Testing Materials
4.1.4 Bangor Public Library
4.1.5 Maine Shakespeare Festival
4.1.6 East(West Highway Association
4.2 Purchase of Goods and Services
Nothing In the policy shall be construed so as to limit the ability of
the City of Bangor to purchase goods or contract for services from
non-profit agencies.
4.3 Memberships
Nothing in this policy shall be construed so as to limit the ability of
the Qty of Bangor to participate in membership organizations such
as the Maine Municipal Association or National League of Cities or
to provide financial support to non-profit agencies working
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specifically on City of Bangor legislative a programmatic issues
where such support either directly supplements or replaces staff
efforts or the efforts of contracted for profit agencies.
4.4 In,Kind Support
The Clry Manager is authorized to provide in-kind services or
support to specific projects or programs sponsored by non-profit
agencies where:
4.4.1 Such projects or programs mea the intent of this policy;
4.4.2 Existing City staff and resources are available for the
purposes requested and can be provided within authorized
budget levels;
4.4.3 The total anticipated support costs are not anticipated to
exceed $5,000;
4.4.4 The provision of such support will not violate any other
administrative policy, rule, or regulation governing City
operations; and
4.4.5 The Manager finds that the support provided is in the
general interest of the citizens of Bangor.
5.0 RESPONSIBR1Ty FOR REVIEW
The City Manager shall review this policy as necessary and recommend such
changes as may be appropriate to the full Council
Passed: 7-23/2001 by CO O1-300
Bd�r
Maine _
rvwvcbgrm org
To: City Councilors
From: Debbie Cyr, Finance Direcror
Date: January 31, 2003.
Re: Request for Support Bangor Region Are and Cultural Council
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271945-4400
(ax 271945-4449
Bangor Region Arts and Cultural Council (BRACC) has submitted a funding request for
$5,000 M support"Arts on the Green". In accordance with the City's Funding of Non -
Profit Organizations policy, a questionnaire was completed, which asks for specific
information related to this request and their response is attached.
In general, BRACC is seeking to launch "Arts on the breen"'an outdoor family arts
festival, which will feature local artists and performers. It is envisioned to be a daylong
event udli2ing the two parks on either side of Central Street and the parking lot in front
of Norumtega Hall. The total project cost is expected to he $16,700. BRACC is seeking
grants and sponsorships totaling $11,700, which leaves a balance to raise of $5,000, the
amount of the request
In order for this process to continue, i will need to hear from at least three Councilors,
who support consideration of this request by February 101 2003. If there is not
suffclent support, BRACC will he informed that their request can not be considered at
this time.
Below is the criteria employed by the France Committee to evaluate such requests;
3.4.1 The when[ M which Dry Support Is essential far the Pregrem or protect
to take Place. Support should generally be provhed only in instances
where it is or is anticipated to be essential for the project or prag con to
occur.
3.4.2 The haneftt which the dry or is residents will receive. This shouh
include an evaluation of the need Por the program and project an Its
aroapheed Immediate and long-term impact.
3.4.3 The number of City 4 Bangar residents a be directly benefited. The
extent to which the Program
possible umber a tM1e lass ortasrgetedPd
bwneaness Open or available
should be taken
into amcoh I. programs a projeQs which benefit small or select
numbers a Individuals shall generally be denied Roiling.
Based upon the information provided, past practice of Ne Council relatng M the funding
a downtown and arts projects, I believe this request has same basis for suppWIL
If you would like more specific informaton on this project or M I son be of any further
assistance, please feel free to contact me.
]3 1 Street 0 Bangor, Maine 04401
03-99
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NON-PROFIT FUNDING REQUEST
SPECIALPROJECTS
Organization Name: Bangor Region Arts and Culture] Council (BRACC)
Amount requested: $5,000.
1. Briefly describe the special project or program for which funding is raquenM.
BRACC is a 501(c)(3) with a mission "to support and encourage all of the arts thin make
upthe vibrant comemporAry culture and rich beritage of the Greater Rumgor region^ To
help the City ofBaugor ful5q its own goal, eluded in its comprehensive plain, of
protecting the Chy's admdant cultural need arts resources, BRACC is excited to seek the
City's support as it launches "Arts on the Groom" an outdoor f 'ly an; festival, which
will feature local mrlims and performers. Planned for Saturday, May 31, from 9 am to 9
p.m., Arts on the Green will mfim the two green parks on either side of Cereal Street
and the parking lot n from ofNorumbega Balt The park berwcen State and Coated
Streets willhome13 individual tents for 20 an and craft workshops. The pork between
Cental and Fant:" Streets will house a single large tem and stage for continuous
musical performances by seven ensembles. Strollimg won jugglers and other masked and
costumed characters will provide father energy to the festivhies. Food from local
vendors will be available on -she. In the evening the focus of the festival will shift m the
parking lot in from ofNorumbega Hell, where another large tent will be set up for
evening performances of music by two local groups for commutdty dancing: in the early
evening contrary dancing fir families to tunes performed by 20 Arcady fiddlers (most of
them children), ltd by professional fiddler Greg Boardman; and ballroom dancing Iota
on to the music ofBanga's Saber Orchestra
2. Phnae provide information on the number of individuals who will directly benefit
from the project or program, including the number of Burger residents.
We expect az lean 1,200 residers of the forager regmon,many, of whom will be Bangor
residems, m attend Arts on the Gran.. The mat will al'I benefit the approximately 200
artists and Performers who will be involved in the day"an Rwhom see local and many
from Bangor itself. Finally, the day will involve. the participation ofapprox®ate]y 50
local teens, as well as All the K-5 school child= in the. Greater Bangor Area, who will be
enlisted by them art teachers in create leaders for the event.
3. Please provide informatnn an the total con of the proldr and other: someone of
nading already avaibble or which are anticipated to be raised.
The project's total cost is $16,100. Apropead his been stbartedm the Mane
Community Foundation for $1,500. A second grant proposal will be snliighted to the
Unity Foundation for 51200. T cal corporations and businesses will be approached for
sponsorships totaling $3,000.
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d. Specify, and to the esivat possible, quantify, the beneLc which the City of Bangor
or its residents, taken as a whole, may anticipate receiving from the project.
The success of last summer's Namood Fol Festival has led W many calls from the
community for more downtovm community arts events, which this time might featem.
local artists mad musicians and involve young people more actively. Arts on the Groom
will be a festive celebration ofBemor's own artist resources and an opportunity for the
location oftbe festival, on either side ofNommbega Bali, will Slow undermom the new
downtown presence of the University of Maine Museum of Art, and will reinfrme that
area of Bounce as a place for the community to enjoythe srts.The event will also be a
draw to the City's mores and resmmms. (Dimmer burns will be left purposely
unprogrammed, in order to encourage attendees to Imve a meal m local restaurants.)
S. Please attach soy other information you But would be helpful IS evaluating tins
request, or provide this information in the spa" house.
Arc on the (leen will not only ivmpact the community but will also involve the whole
community, Besides the many artists and arc orgaairations involved, collaborators
mciude money orgammtions from the business community- the Bangor COnVemlOn and
Viacom Bureau, Bangor Center Corp; Bangor Region Chamber of Commerce - sal
groups which have never before participated in a downtown community event, such as
the an teachers, the YMCA Interact l eadem Group cowl the Bangor IIJO School Key
Club This kind of event, which builds links and strengthens networks, is what
commuvdy, building is all about, and BRACC is pleased to have the oppommity to
present the pmject to the City of Bangor. With support from the City of Burger, BRACC
looks forward to offering more projects Re this in the future.
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03-99
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Bangor Region Arts and Cultural Council
Susan Potter; - Executive Director
Board of Directors
Susan Joanna -President
Bangor Symphony Orchestra
Kevin Birch — Vice -President
Sc John's Organ Society
Kai Ehaore- Secretary
Bangor High School
Maria KreBkamp—Treasurer
Beugor Public Library
Salty Bates
City ofBaogodBangor EEsmricai Society
Jane Bragg
Thoma; School of Dance
Rhea Cote -Robbins
University of Maine
Ted Leonard
Fawn Peabody Incorporated
Pantheon MacDoupB
University of Maine Folk Life Center
Wally Mason
University ofMairw Museum of Art
Jain Own
Book Mist
John Rohmain
I BRCA hhccs
Lindsay Weirich
M Studios of Bangor
BRUCE FKAT
ilk festival follow-up: keep
sic, dancei artalive
f boMaa folk
mm and alw
W m
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BRACC—Bangor Region Arts and Cultural Council
Peet Acmmplbhmeatm
• Tri -City) iativewith Ponlandand LewistodA barn
• HusimsaM Arts Porum '
• Ausm Om fich12: Crcema Bangor area confereeviceand sutra's fan mgios7
ivvemoryofarte edseducantiom
• Bangor Region Discovery Research— comprehensive inventory of a ns
and cWmaalresources in21-town Bayor angina
Current Activities and Projects (cmrremt and planned) f
L Public Programs
Arta-oa-the-Green: May 31
An outdoor Really arts festival in the two green pinks on either side of Central
Street involving W and crates workshops and continuous musical performances during
the day, and community dancing in the evening in do puking he in from ofNotumbeg i
Hap.
ArtsShare:
Evening programs mthe library on the earned hesday of each mouth, September
through fare, featuring individual speakers sad representatives of ads organization;
discuasiug their own worhor ®ams imponamt be their field. Opponumties also for
audience to ndaork and share. -
ArtsSbreprograms sofar:
Jus: Mak Toms, Director of Maine SbakespeareFestival, Walter Tisdale book
Wig and Susm Pierce, D'vecior ofFolk Featival.
September. Jobe Patches, Director Maine Camer far tco Arts, Nina Jerome, artist
and Sally Butes, Bangor Museum and Center for History
Ocmlom Wally Masora Drectm ofhlMame Museum ofAit and Xmu-lu Li
fbmtq Small
sysmme
.mak SmsllflornBRLes's Rurast&oter Tomprogngor HS; am Ferrer
anMcICusickfrom BAACC's Rival Theater Tom program .
03-9999
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Rural Theater Toun
Those Bangor, area omrmrunitytlreata companies widllom am theater venues in -
randPiscatatais and Western Penobscot C u ty, ar:d give Workshops a[ each _
community.
itCommunity Arts Outreach, vocacy and Audience Development
Cultural Directory:
t Ludes distribution of "pick -up -a<000' Dyer display. Enromagemers of artists
not steady mdirectory 0 become part of the on-line resource.
BRACC Website: (in program)
Win oach de the Cultural Dkectory oNiue and an ongoing bcah arts calendar for
the Bangor region.
Cousuhing and arts development for community groups and organizations:
Ongoing efforts to bring arcs experiences to underserved cress and population
segmems in the Bangor region, through orgardiodions such as local recreation
departments, senior leasing units and ref'vemem cor munRies. Activities include meting
wth these groups to pmmom develdpread ofsrds programs, such as arts workshops and
field trips to sits per&mavices and exlnbits. Consultation about nuts and bolts such as
tra spottation, funding, publicity, and wiunte« pppononhies will also be offered Data
bases will be gathered for use by BRACC ers orgaaG tions and individual artists.
Representation at Local, Regional and Statewide Coat nces and Events:
Examples: BRACC Director Will represent BRACC at April 2003 Maine
Municipal Association Parks and Recreation Departments 001115sewc at the Samoset on
pavet wth several other arts council Ms from moped the amts;
BRACC pat on an ar n for seniors de,,ionnba at May 2 Senior Sprotecvlm in Bangor.
BL Printed Marketing Materials -
Visit Bangor and Enjoy the Arts:
Cultural Tourism brochure describing the 12 -14 major arts and colonel
organizations in the Bangor region, end including contact information. Delivered to
hotels, campsites M.
BRACC Newsletter. (pleaded)