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HomeMy WebLinkAbout2003-02-24 03-99 ORDER)UNCIL ACTION Item NO 03-99 Date: February 24, 2003 Item/Subi ORDER, Authorizing the Transfer of $3,500 from Me General Fund's Contingency Account in Support of the Barger Region Axle; and Cultu al Council's Arls on the Green Hent Responsible Department: city Council In accordance with the Citys Non Profits Funding Policy, the Francs Committee has reviewed a request from the Bangor Region Arts and Cultural Coundl that the Oty support its' Arts on the Green event planned for May 31, 2003. Arts on the Green will be an outdoor family arts festival, which will feature local artists and Performers. It will utilize the two green parka on either side of Central Street and the parking lot in front of Noiumbega Hall. The committee has recommended that the Council consider such support In the amount of $3,500, an amount less than the original request of $5,000, and recommended that the amount be transferred from Me General Fund's COMlrgeruy Account Department Head Manager's Commenla: Finance committee recommends approval with a vote of 41. r)! Ciry, Manager Associated Information: Letter of Raquest, Non profit sun?ng Policy BudgMApproval: The Contingency Account has a current available balance of $20,000. go France Director Tr---_ II pSl,%. city Solicitor introduced for -x- pasmge _ Film Reading page _ M_ Rererml Assigved to Comulw Allen Fehr " 26, 2003 CITY OF BANGOR ,10 (TREE.) Order. Authotizing the Transfer of$3,500from the General Fund's Contingency Account in Support of the Bangor Region Arts and Cultural Council's Arts on the Green Event By fire Oty Cawnoffathe Gtyaf&a . ORDERED, that the City of Bangor support Art on Me Green, ro be pr¢eMed by the Bangor Beglon Arts and Cultural Council, aid provide $3,5W of funding fw Mis event. BE R FURTHER ORDERED, Thu[ $3,SW be transferred from the CcvnngenW Awuuw (69104?IW8300) W Me Mer Agencies budget (N6 7g310tno) M provide suds fundiig. In CITY COINCIL February 26, 2003 Notion Made road Seconded for Passage Nation Doubted C 11 voted Conflict for Councilor Bodeen Councilor Rahman abstained from Discussion and vote Susan Potter. Executive Director of BRACC, gave details of thin project Vote: 5 yes, 3 W, 1 abstaining Councilors voting yes. Allea. crwley. Creme. Nealley A Planer Cauncilars voting ma Iamb= , Farrington aed Trevble Councilor abstaining: Reagan Passed czzz CI C ft 03-99 (TITLE,) a .rv,.v..e tun 9r acre. of i3,500 from the general Fund's Contingency Accwut in Support of the Baugor Reglou Arts anent Culturalonucr Assigned to gODpNlo! / I/ FUNDING OF NON-PROFIT ORGANIZATIONS 1.0 PURPOSE 03-99 01-300 The purpose of this policy Is to outilne the circumstances under which the City of Bangor will consider making a contribution to a non-profit organization or cause and to outline a procedure and gulding principles for considering such requests for support. 2.0 POLICY It Is the policy of the City of Bangor to not contribute funds to non-profft organizations for general or unspecified operating purposes. Generally, non- proftorganizations do not pay property fazes, and the City meets its obligations to these agencies through the provision of standard municipal services. From time to time, the City also receives requests for support from such organizations for special projects or purposes. Here again, it is the general policy of the City to not provide such support unless an overriding municipal interest is involved and the conditions specified below are met. 3.0 PROCEDURES. FOR PROCESSING REQUESTS 3.1 Operating Requests When a request for general operating assistance Is received from a non- profit organization, the City Manager is authorized to respond to that request with a standard form letter indicating the City's policy as outlined above. 3.2 Special Project Requests Should a request be contemplated for a special project or program, the requesting organization must provide the following information to the City Manager's Office: 3.2.1 A brief description of the special project or program; 3.2.2 Information on the number of individuals who will directly benefit from the project or program, including the number who are Bangor residents; 3.2.3 The total cost of the project or program and other sources of funding already available or which are anticipated to be raised; 03-99 01-300 3.2.4 The benefits which the City of Bangor or Its residents, taken as a whole, may anticipate receiving from the project or program; 3.2.5 The amount of funding requested. 3.2.6 Such other Information as may be deemed useful in addressing the criteria and guidelines outlined in Section 3.4 below. The City Manager or his/her designee shall provide requesting organizations a standardized form or application format to Insure that the necessary Information Is available to the Council. 3.3 Procedure for Processing Requests 3.3.1 Upon receipt, the City Manager shall forward the request to the members of the City Council with a request that those members of the Council Interested in formally conside sing the request indicate that interest within seven calendar days. 3.3.2 A request for funding will be forwarded to the Finance Committee only in Instances where three or more Councilors request that funding be considered. 3.3.3 Should three or more Councilors not request consideration within seven calendar days, the City Manger shall respond to the questioning organization in writing informing them that the request will not be considered by the City Council. 3.4 Finance Committee Consideration Should the request be scheduled for Finance Committee consideration, the Commitee will evaluate the request based on the following criteria: 3.4.1 The ehdent to which City support is essential for the program or project to take place. Support should generally be provided only in instances where it is or is anticipated to be essential for the project or program to occur. 3.4.2 The benefit which the City or its residents will receive. This should include an evaluation of the need for the program and project an Its anticipated immediate and long-term impact 3.4.3 The number of CM of Bangor residents to be directly benefited. The extent to which the program or project is open or available to the largest possible number of the class or targeted benefcianes should be taken into account. Programs or projects which benefit small or select numbers of Individuals shall generally be denied funding. 03-99 01-300 3.4.4 The extent to which the program or project will further the goals, objectives, and priorities of the City. The Council should evaluate the extent ro which the program or project specifically addresses an established Council goal, objective, or priority. In addition, consideration will be given to whether and the extent to which the program or project on be reasonably expected to reduce the demand for City services or direct expenditures. 3.5 Council Approval Should the Finance Committee recommend City support for the program or project, the Committee shall recommend a source of funding and an Item shall be placed on the City Council agenda. The final decision will be made by the full City Council at the point where B approves or disapproves of the necessary funding. 4.0 EXCEPTIONS AND CLARIFICATIONS 4.1 Traditionally Funded Requests The CM Council has traditionally funded the following organizations and programs as an element of the annual budget process and may continue to do so: 4.1.1 0 of July Corporation 4.1.2 Bangor Convention and Visitors Bureau 4.1.3 Private School Transportation, Books, and Testing Materials 4.1.4 Bangor Public Library 4.1.5 Maine Shakespeare Festival 4.1.6 East(West Highway Association 4.2 Purchase of Goods and Services Nothing In the policy shall be construed so as to limit the ability of the City of Bangor to purchase goods or contract for services from non-profit agencies. 4.3 Memberships Nothing in this policy shall be construed so as to limit the ability of the Qty of Bangor to participate in membership organizations such as the Maine Municipal Association or National League of Cities or to provide financial support to non-profit agencies working 01-300 specifically on City of Bangor legislative a programmatic issues where such support either directly supplements or replaces staff efforts or the efforts of contracted for profit agencies. 4.4 In,Kind Support The Clry Manager is authorized to provide in-kind services or support to specific projects or programs sponsored by non-profit agencies where: 4.4.1 Such projects or programs mea the intent of this policy; 4.4.2 Existing City staff and resources are available for the purposes requested and can be provided within authorized budget levels; 4.4.3 The total anticipated support costs are not anticipated to exceed $5,000; 4.4.4 The provision of such support will not violate any other administrative policy, rule, or regulation governing City operations; and 4.4.5 The Manager finds that the support provided is in the general interest of the citizens of Bangor. 5.0 RESPONSIBR1Ty FOR REVIEW The City Manager shall review this policy as necessary and recommend such changes as may be appropriate to the full Council Passed: 7-23/2001 by CO O1-300 Bd�r Maine _ rvwvcbgrm org To: City Councilors From: Debbie Cyr, Finance Direcror Date: January 31, 2003. Re: Request for Support Bangor Region Are and Cultural Council 03-99 a 271945-4400 (ax 271945-4449 Bangor Region Arts and Cultural Council (BRACC) has submitted a funding request for $5,000 M support"Arts on the Green". In accordance with the City's Funding of Non - Profit Organizations policy, a questionnaire was completed, which asks for specific information related to this request and their response is attached. In general, BRACC is seeking to launch "Arts on the breen"'an outdoor family arts festival, which will feature local artists and performers. It is envisioned to be a daylong event udli2ing the two parks on either side of Central Street and the parking lot in front of Norumtega Hall. The total project cost is expected to he $16,700. BRACC is seeking grants and sponsorships totaling $11,700, which leaves a balance to raise of $5,000, the amount of the request In order for this process to continue, i will need to hear from at least three Councilors, who support consideration of this request by February 101 2003. If there is not suffclent support, BRACC will he informed that their request can not be considered at this time. Below is the criteria employed by the France Committee to evaluate such requests; 3.4.1 The when[ M which Dry Support Is essential far the Pregrem or protect to take Place. Support should generally be provhed only in instances where it is or is anticipated to be essential for the project or prag con to occur. 3.4.2 The haneftt which the dry or is residents will receive. This shouh include an evaluation of the need Por the program and project an Its aroapheed Immediate and long-term impact. 3.4.3 The number of City 4 Bangar residents a be directly benefited. The extent to which the Program possible umber a tM1e lass ortasrgetedPd bwneaness Open or available should be taken into amcoh I. programs a projeQs which benefit small or select numbers a Individuals shall generally be denied Roiling. Based upon the information provided, past practice of Ne Council relatng M the funding a downtown and arts projects, I believe this request has same basis for suppWIL If you would like more specific informaton on this project or M I son be of any further assistance, please feel free to contact me. ]3 1 Street 0 Bangor, Maine 04401 03-99 2q NON-PROFIT FUNDING REQUEST SPECIALPROJECTS Organization Name: Bangor Region Arts and Culture] Council (BRACC) Amount requested: $5,000. 1. Briefly describe the special project or program for which funding is raquenM. BRACC is a 501(c)(3) with a mission "to support and encourage all of the arts thin make upthe vibrant comemporAry culture and rich beritage of the Greater Rumgor region^ To help the City ofBaugor ful5q its own goal, eluded in its comprehensive plain, of protecting the Chy's admdant cultural need arts resources, BRACC is excited to seek the City's support as it launches "Arts on the Groom" an outdoor f 'ly an; festival, which will feature local mrlims and performers. Planned for Saturday, May 31, from 9 am to 9 p.m., Arts on the Green will mfim the two green parks on either side of Cereal Street and the parking lot n from ofNorumbega Balt The park berwcen State and Coated Streets willhome13 individual tents for 20 an and craft workshops. The pork between Cental and Fant:" Streets will house a single large tem and stage for continuous musical performances by seven ensembles. Strollimg won jugglers and other masked and costumed characters will provide father energy to the festivhies. Food from local vendors will be available on -she. In the evening the focus of the festival will shift m the parking lot in from ofNorumbega Hell, where another large tent will be set up for evening performances of music by two local groups for commutdty dancing: in the early evening contrary dancing fir families to tunes performed by 20 Arcady fiddlers (most of them children), ltd by professional fiddler Greg Boardman; and ballroom dancing Iota on to the music ofBanga's Saber Orchestra 2. Phnae provide information on the number of individuals who will directly benefit from the project or program, including the number of Burger residents. We expect az lean 1,200 residers of the forager regmon,many, of whom will be Bangor residems, m attend Arts on the Gran.. The mat will al'I benefit the approximately 200 artists and Performers who will be involved in the day"an Rwhom see local and many from Bangor itself. Finally, the day will involve. the participation ofapprox®ate]y 50 local teens, as well as All the K-5 school child= in the. Greater Bangor Area, who will be enlisted by them art teachers in create leaders for the event. 3. Please provide informatnn an the total con of the proldr and other: someone of nading already avaibble or which are anticipated to be raised. The project's total cost is $16,100. Apropead his been stbartedm the Mane Community Foundation for $1,500. A second grant proposal will be snliighted to the Unity Foundation for 51200. T cal corporations and businesses will be approached for sponsorships totaling $3,000. 03-99 d. Specify, and to the esivat possible, quantify, the beneLc which the City of Bangor or its residents, taken as a whole, may anticipate receiving from the project. The success of last summer's Namood Fol Festival has led W many calls from the community for more downtovm community arts events, which this time might featem. local artists mad musicians and involve young people more actively. Arts on the Groom will be a festive celebration ofBemor's own artist resources and an opportunity for the location oftbe festival, on either side ofNommbega Bali, will Slow undermom the new downtown presence of the University of Maine Museum of Art, and will reinfrme that area of Bounce as a place for the community to enjoythe srts.The event will also be a draw to the City's mores and resmmms. (Dimmer burns will be left purposely unprogrammed, in order to encourage attendees to Imve a meal m local restaurants.) S. Please attach soy other information you But would be helpful IS evaluating tins request, or provide this information in the spa" house. Arc on the (leen will not only ivmpact the community but will also involve the whole community, Besides the many artists and arc orgaairations involved, collaborators mciude money orgammtions from the business community- the Bangor COnVemlOn and Viacom Bureau, Bangor Center Corp; Bangor Region Chamber of Commerce - sal groups which have never before participated in a downtown community event, such as the an teachers, the YMCA Interact l eadem Group cowl the Bangor IIJO School Key Club This kind of event, which builds links and strengthens networks, is what commuvdy, building is all about, and BRACC is pleased to have the oppommity to present the pmject to the City of Bangor. With support from the City of Burger, BRACC looks forward to offering more projects Re this in the future. vm>gv+r In awO coat > Ili Ile nacc: , ;B,r:Vld 2t EAbm 03-99 3( Bangor Region Arts and Cultural Council Susan Potter; - Executive Director Board of Directors Susan Joanna -President Bangor Symphony Orchestra Kevin Birch — Vice -President Sc John's Organ Society Kai Ehaore- Secretary Bangor High School Maria KreBkamp—Treasurer Beugor Public Library Salty Bates City ofBaogodBangor EEsmricai Society Jane Bragg Thoma; School of Dance Rhea Cote -Robbins University of Maine Ted Leonard Fawn Peabody Incorporated Pantheon MacDoupB University of Maine Folk Life Center Wally Mason University ofMairw Museum of Art Jain Own Book Mist John Rohmain I BRCA hhccs Lindsay Weirich M Studios of Bangor BRUCE FKAT ilk festival follow-up: keep sic, dancei artalive f boMaa folk mm and alw W m v 03-99 33 BRACC—Bangor Region Arts and Cultural Council Peet Acmmplbhmeatm • Tri -City) iativewith Ponlandand LewistodA barn • HusimsaM Arts Porum ' • Ausm Om fich12: Crcema Bangor area confereeviceand sutra's fan mgios7 ivvemoryofarte edseducantiom • Bangor Region Discovery Research— comprehensive inventory of a ns and cWmaalresources in21-town Bayor angina Current Activities and Projects (cmrremt and planned) f L Public Programs Arta-oa-the-Green: May 31 An outdoor Really arts festival in the two green pinks on either side of Central Street involving W and crates workshops and continuous musical performances during the day, and community dancing in the evening in do puking he in from ofNotumbeg i Hap. ArtsShare: Evening programs mthe library on the earned hesday of each mouth, September through fare, featuring individual speakers sad representatives of ads organization; discuasiug their own worhor ®ams imponamt be their field. Opponumties also for audience to ndaork and share. - ArtsSbreprograms sofar: Jus: Mak Toms, Director of Maine SbakespeareFestival, Walter Tisdale book Wig and Susm Pierce, D'vecior ofFolk Featival. September. Jobe Patches, Director Maine Camer far tco Arts, Nina Jerome, artist and Sally Butes, Bangor Museum and Center for History Ocmlom Wally Masora Drectm ofhlMame Museum ofAit and Xmu-lu Li fbmtq Small sysmme .mak SmsllflornBRLes's Rurast&oter Tomprogngor HS; am Ferrer anMcICusickfrom BAACC's Rival Theater Tom program . 03-9999 1 Rural Theater Toun Those Bangor, area omrmrunitytlreata companies widllom am theater venues in - randPiscatatais and Western Penobscot C u ty, ar:d give Workshops a[ each _ community. itCommunity Arts Outreach, vocacy and Audience Development Cultural Directory: t Ludes distribution of "pick -up -a<000' Dyer display. Enromagemers of artists not steady mdirectory 0 become part of the on-line resource. BRACC Website: (in program) Win oach de the Cultural Dkectory oNiue and an ongoing bcah arts calendar for the Bangor region. Cousuhing and arts development for community groups and organizations: Ongoing efforts to bring arcs experiences to underserved cress and population segmems in the Bangor region, through orgardiodions such as local recreation departments, senior leasing units and ref'vemem cor munRies. Activities include meting wth these groups to pmmom develdpread ofsrds programs, such as arts workshops and field trips to sits per&mavices and exlnbits. Consultation about nuts and bolts such as tra spottation, funding, publicity, and wiunte« pppononhies will also be offered Data bases will be gathered for use by BRACC ers orgaaG tions and individual artists. Representation at Local, Regional and Statewide Coat nces and Events: Examples: BRACC Director Will represent BRACC at April 2003 Maine Municipal Association Parks and Recreation Departments 001115sewc at the Samoset on pavet wth several other arts council Ms from moped the amts; BRACC pat on an ar n for seniors de,,ionnba at May 2 Senior Sprotecvlm in Bangor. BL Printed Marketing Materials - Visit Bangor and Enjoy the Arts: Cultural Tourism brochure describing the 12 -14 major arts and colonel organizations in the Bangor region, end including contact information. Delivered to hotels, campsites M. BRACC Newsletter. (pleaded)