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HomeMy WebLinkAbout2002-12-09 03-28 RESOLVEItem No, 03-28 Date: 12.9-02 Item/Subject: Resolve, Accepting and Appropriating Grant Funds from Maine Fire Training and Education for Repairs at tae Bangor Fire Department Training Facility Responsible Department Fire The Fire Department's training foolity, located off Win Road is in need of new burn panels. "afire Department applied for and was successful in obtaining gran[ funds from Maine Fire Training and Education to fund the cast of the replacement panels. This Resolve will accept and appropriate the funds, which total $8,537.50. Council previously provided authority to apply for the grant and to establish the necessary account Department Head Manager's Comments: WAA City Manager Associated Information: Resolve, I.etter, Grant Agreement Budget Approval: Finance DI/rector City Solicitor Introduced for _ Passage First Reading Page _ of y Referral t9 Fin. Committee 1218 02 03-28 Assigned to Co�nellor deme Dece r 9, 2002 CITY OF BANGOR ...o ' (TITLE) Resolve. Aaepting and Appropriating Grant Funds from Maine Fre Training and Education for Repairs at the Bangor Fre Department Training Facility By the cly Coux!/W the cty ofBangor.. BESOL UED WHEREAS, the Fire Department's training facility bum room is in need of replacement burn panels; and WHEREAS, Maine Fire Training and Education has granted $8,537.50 to the City of Bangor to fund the replacement of the burn panels a[ the Training Facility; and WHEREAS, this funding will be used to replace the bum panels. NOW, THEREFORE, BE IT RESOLVED THAT: THE CITY COUNCIL OF THE QTY OF BANGOR THAT the $8,537.50 in funding from Maine Fire Training and Education for the purpose of replacing the bum panels for the Fire Department is hereby accepted and appropriated to the aobunt established for this purpose. V: as mlrecn Deceabex 9, 2002 Fixs[ eledivg Referred [o Pivmce CamtC[ee - Is CI1T COMCIL December 23, 2002 Nation Made And decreased for Passage Passed � a RE S OL VA (MILE J accepting sat Apprenria[ing craac Posdar free Maine Fire staining and educative for sepaiia at the daugor Fire Deparemers: Train m, Facmix" Assigned to Councilor � /m - Y"" 03-28 Southern Maine Technical Cortege �`�crLFrlriEBilf Maine Fire Training & Education W) AL 2 tl Road Hr. �, Sovtarh Portlaud,ME04106 enclLinn n Tu3em �CQ1'.7.P,(e& (207) 767-8555 www.mainefirema n ng net November 5, 2002 Chief Jeffrey Cammack Bangor Fire Department 289 Main St. Bangor, ME 04401 Dear Chief Cammack: I am pleased to inform you that your community has been selected to receive a 2002 Firefghter Training Facilities Maintenance/Safety Grant in the amount of $8,537.50. Enclosed are the following: a. 2 original Grant Agreements (Signed by me) b. 1 Maintenance Project Monitoring Form C. 1 Report of Expenditures Fops Read the grant agreement carefully, and then do the following as soon as possible, but by 11/15/02 at the latest ' 1. Sign both Grant Agreements on the "Project DirectoP line. Keep one for your flies. 2. Complete columns one and lard of the Project Monitoring Fenn, listing what you will need to accomplish as your project progresses (Column 1), and the dates you expect your project to be done. The completion. date on the .project monforing fops should be- the same as the date listed on your grant application. Sign the form at the bottom. Keep a copy. You'll need it to trackprogress of your project. 3. Fill in Column 1 (State Funds Budget) and Column 4 (Local Funds Budget) of the Report of Expenditures, listing the breakdown of anticipated expenditures. Keep a copy. 4. Mail one signed Grant Agreement, the signed Project Monitoring From, and the Report of Expenditures to MFTBE In the aroused envelope. As soon as MFT&E receives your signed Grant Agreement, Project Monitoring form and Report of Expenditures form, they will advise the SMTC Finance Director to forward your maintenancelsafety grant funds. You should receive those funds within 30 days after MFT&E staff receives your paperwork.' ' O3-28 Please carefully review the grant agreement provisions. Failure to follow those provisions may result in revocation of grant funds. Please call'MFT&E Training Facilities Coordinator Dan Arms (6394131 or DRAQUIstelme net) if you have any questions or concerns. Congratulations on your grant award. Good luck with your project! - Sincerely, �v//ry - as Ortiz, Presi nt outhern Maine Technical College cc Dean Janet Sorter, Vice President, SMTC Don Ladd, Finance Director, SMTC Darrel Fournier, Chair, SMiCAdvisory Committee for MFT&E Members, 2002 Firefighter Training Facilities Maintenance/Safety Grant Subcommittee Steve W!Ilis, MUSE Administrator - encC 2 Grant Agreements 1 Project Monitoring Form i Report of Expenditures Form l envelope addressed to MFT&E wamm� 2 I 03 28 SOUTHERN MAINE TECHNICAL COLLEGE FIRE TRAINING & EDUCATION FIREFIGHTER TRAINING FACILITIES MAINTENANCE AND SAFETY ISSUES GRANT PROGRAM GRANT AGREEMENT Southern Maine Technical College through its Maine The Training and Education Department, (the"Deparlwou7 hereby awards a grant to the city of Bangor (the "City') in the amount of. '- $8,537.50: In accepting the grant, the City agrees to the. following coditimu: - 1. The City will owaibate funds, property and services trnding$8,537.50, as described in the project application, for atoml projected cost of $17,075.00 2. The Grein together with local funds shall be used to execute the project as proposed in the City's giant application, (the'Project`%which is incorporated by mutates into this Grant Agreement. 3. The expendnve ofgrant funds will be ncompliance with the described Project. 4. Any proposed variance from the project as described in the grant application ofmore than 10 percent in itemized categories or anvariance fromthe Project as described shall votmkeplace unless approved in advance by the Departments. - 5. The expenditures ofgrant funds by the City will be in accordancew it its customary financial procedures and the requ'veawnts of Maine law. 6. Up -to -dare fmmciat and other records relating to the project will be mentioned by the City and made available to Department staff for review. 7. The City will designate a Project Manager who will have supervisory responsibility for the project and will function as the haisdn person with the DeparlmeN. 8. The City will establish dates for completion of identified phases offie project on the Connotation Monitoring form that is attached and node a part of this Grant Agreement. 9. The project Director shall complete the Construction Monitoring form as indicated on the form, indicating the reasons for arty delay nary phase of the project 10. Tbe.Project Dvarorwill wpplythe following documents to the Department's staff transfer (a) during planned or spontaneous evaluation visits: a) Up-to-date Maintenance Project Monitoring From (colanum 3M) h) Uppto date dish rs®ent records (City's customary financial records). c) Documentation of my deviations from the approved project budget... . The project Director will accompany the Department's staffmember(s) during evaluation visits. 11. Financial records of the Project will be included in the annual audit of City expenditures and any deviations or discrepancies reported to the Department, with a copy of the auditor's report. 12. The project will he. completed by the project m npletion date in the application. 13. Purchase of materials and nonemployee services shall be done either through competitive bidding or negotiations, according to eatablishd City procedure. No officer or employee shall prafil individually from the Project. 14. The project shall be completed in accordance with National Fire Protection Association (NFPA) standard 1403,'' ide to Building Fire Training Centers", 1997 dtion 15. The Department may withhold or recover payment of or pmt of the grant if the City is found, after an adjudicatory proceeding or adjudication to be violation of the Maine Human Rights Act (5 M.RS.A.§ 4551 e[ sea.) or the Federal Civil Rights Act (42 U.S.C.§ 1991 et sm.) during the Project period. Ib. The Project Director shall submit to the Depermerd a completed Report of Expenditures, the form atolad ad castle a part of this Gram Agreement, within 30 days of completion of the Project. 17. Payment of the grant shall take place within 30 days of the return of signed Grant Agreemart to the Depaitment This (hard Agreement is approved by tla City of Bangor in consideration of Training Facility Maintenance Grant Award by Southern Maine Technical College. Project Dimetur Date *i m, Shf]'C "at Jam"O.Or� a (CNRrbL wl'&rme©OMCeun'6�e�apsseaq