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Home My WebLink About2004-08-23 04-266 ORDERMoo No. 04-266 Date: 8-23-8s Item/Subject Omer, Establishing a Special Committee on MUG -Purpose Athletic Field Complex. Responsible Departmead: City Manager Commentary: The Clry has been involved in reviewing the need for additional active recreation fields for some time due to the growing interest and participation In certain sports. Earlier this year, the Cmmcll was presented with a proposal to develop an eight field complex to meet local demand and to provide the opportunity to host tournaments and events that would attract visitors to the community and enhance our economy. Subsequently, the Council adopted a resolve lndicatin Its support for this concept and requesting that staff - develop a proposal for establishing an implementation committee to oversee this effort and provide recommendatiora and advice. The ato ched Omer would do so. Within the overall Committee structure, two Subcommittees would be formed, one on needs assessment and design and a second on funding and implementation. The proposed committee structure has been reviewed on several Occasions by the Government Operations Committee, which recommends your approval. Department Head Manager's Comments: City Manager Rssociabsl Information: Solicitor Y passage _ First Reading Page _ of _ Referral M-266 Aaigned roCmunula Allee August 23, 2006 CITY OF BANGOR (T1TlE.) ORDER, Establishing a Special Committee on Multipurpose Athletic Field Complex WHEREAS, the City has been involved in reviewing the need for additional active recreation fields in Bangor for some dime; and WHEREAS, the need for additional fadlities has been recognized for some time as a result of the growing interest and participation in certain sports; and WHEREAS, earlier this year, the City Council was presented with a proposal to develop a new eight field complex to meet local demand and to provide for the opportunity of hosting tournaments and events that will attract visitors to the community and enhance our economy; and WHEREAS, on June 14, 2004, the City Council adopted a resolve Indicating its support for a multi -use athletic field complex and authorizing the City Manager to develop a recmnmendation for establishing an implementation committee to oversee this effort and provide recommendations and advice; and WHEREAS, City staff has continued to investigate the potential for locating this complex on Airport property located near Union Street; and WHEREAS, to further this effort, it is essential to establish a broadly based implementation committee charged with formalizing a needs assessment and design for the complex and developing a funding and implementation strategy for it. NOW, THEREFORE, BE IT RESOLVED By THE CRY COUNCIL OF THE CITY OF BANGOR, THAT In accordance with Chapter 9, Section 9.9 of the Code of Ordinances of the Oty of Bangor, there Is hereby established a Special Committee on Multi -Purpose Athletk Held Complex. SPECIAL COMMITTEE PURPOSE AND COMPOSITION The purpose of this Committee is to undertake a complete review of the proposal to construct an eight -field active recreation complex. The Committee shall quantify the existing local need for such a complex and make recommendations on the number and design of fields necessary m meet this neetl. Once this has been established, the Committee shall also review the additional fields required or which need to be upgraded to allow for the complex to maximize Ute number of tournaments and other events that will attract visitors to Ne community from outside of the immediate region, including an economic cost/benefit analysis to support additional facilities over and above those required W meet local needs. The Committee shall explore methods of Ponding such a complex to Include participation by local, state, and federal governments as well as grants and other private sector participation. In light of potential funding availability, the Committee shall investigate potential sties for such a complex, including sites both in and outside of the City of Bangor. The Committee shall make a special effort to Investigate the potential for such a complex m b l developed on a regional basis and with Me participation of other regional entities and area municipal governments. A proposed development schedule shall be recommended that takes into account the proposed funding plan and the potential necessity for competing the complex over time and In phases tied ro Me availability of funds. The Committee shall also develop estimates of the cost to operate and maintain the facility and of the revenues that the facility may generate, to Include an analysis of funding rrepessary for major maintenance and replacement. CDMNITIEE DRGANRATLDN. Two sets of Issues most be addressed and could wall be best addressed through organizing the proposed special committee into two subcommittees: one on Needs Assessment and Design and a second an Funding and Implementation. The Subcommittee on Needs Asessment and Design Is charged with the following tasks: • Concolitlating the available information an the need for such a complex to meet current and projected regional demand • Compiling a comprehensive: inventory of existing fadMics; and their wrrent level of utilization • Developing regional support for such a complex • Identifying the additional elements M be included In such a complex M address the potential market for tournaments and other events that will tlmw IndMduals or groups to the community • Projecting the number of such out of region events and bsunraments that a complex will be likely M attract • Developing fin recommendations on Me nature of the facilities M be Included in such a complex, Including consideration of utiltration demand by sport type • Developing projections of the level of utilization these facilities will achieve • Developing estimates of operating and maintenance costs for such a complex, including an allowance for depreciation and projected operating revenues. • Reporting its findings to the Bango City Council Tire Subcommittee on Funding and Implementation Is charged with developing an Implementation plan that will guide the actual development of such a complex. Its tusks would include: • Developing a funding pan outlining potential sources of funds including local governments, state and federal grants, and private sel participation; • Location "a complex M the eMent that Me location may have a bearing on funding the complex • Evaluating the potential of co structing the complex in phases and/or the potential for utilizing existing and/or upgraded existing facilities; • Analyzing the potential economic impact of such a complex on Me regional economy through attracting tournaments and Wsttes M the community • Developing and recommending a fund ralang strategy M allow the complex M ban constructed. • Reporting Bs findings M the Bangor City Council COMPOSMON. The Composition of the two subcanmittea s shall be representative of Adel parties with an actual or potential Interest in this project Membership and roadbed of appointment shall be as follows: 06-266 SUBCOMMITTEE ON NEED ASSESSMENT AND DESIGN • One member of One Government Operations Committee fo be designated by the Chair of the Bargor City Council, who shall serve as subcommittee chair • A representable of Me Bangor Soccer Club W be designated by that organization • Up to five repretentativa of other local governments M be designated by Mae govemmeM.s. Requests M participate shall be made to the following communities: Brewer, Hamden, Hermon, Ororo, and Old Town • A representettve athe Bangor School Department to be selected by the Superintendent of Schools • A representative of the Parks and Recreation Advisory Committee M be selected by the Committee • Up M three representatives of other recreational or educatlonal institutions with an interest in active recreation fields W be selected by Mae organizations. The Council Chair shall designate the organizations to be invited! M participate after consuhatlon with representetYa of the Bangor Soccer Club and the Director of Palls and Recreation Staff support for this subcommittee shall be provided by the Departments of Parks and Recreation and Engineering. SUBCOMMITTEE ON FUNDING AN IMPLEMENTATION One member of the Business and Economic Development Committee to be designated by • the Chair of the Bangor City Council and who shall serve as subcommittee chair. • A representative of the Bangor Soccer Club to be designated by that organization • A representative of the Convention and Viscors Bureau to be selected by that organization • Up W three representatives of regional Organizations such as the Penobscot Valley Council of Governments, Eastern Maine Development Corporation, or Penobscot County, W be arill by those organizations. The Council Chair shall designate the organizations to be invited to participate • Up W three citizens with background and knowledge regarding local government finance, the operation of parks and recreation facllitles and programs, and/or fundraising, W be sdected by the Chair of the Bangor City Council. Staff support far this Subcommittee shall be provided by the Departments of Business and Economic Development and Finance. STEERING COMMITTEE In order to coon inam the efforts of the two subcommittees, a Steering Committee composed of the Subcommittee Chairs and two members selected by the Chairs from their respective subcommittees may be established. Staff support for the Steering Committee shall be provided by the Office of Me City Manager. WORK SCHEDULE. The Subcommittee on Need Assessment and Design is charged to complete its assignment on or before October 30, 2004. The Subcommittee on Funding and Implementation is charged to complete it assignment on or before December 31, 2004. TERM OF APPOINTMENT. Appointments M the Committee shall be for the term necessary for the Committee M complete its work. TERM OF EXISTENCE. The Committee shall Kaye an Initial term ending on December 31, 2004. Upon request of the Committee, this term may be extended for an additional period of no longer than six additional months ending ]uly 1, 2005. IN CITY W09CIL Auguec 23. 2004 Marlon Made and Secovded for Passage Passat cx cl..�rz # 04-266 C MMMg (r ITLE,) M tablfsbdng a gpecg Co tree Mule - epode Atetic Fiem Asaigned M Ceundlor /7