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Home My WebLink About2005-09-26 05-308 ORDERItem No. 5. 308 Date: September 26, 2005 [tem/Subject: Order, Award of Bp for Access Control & CCN Systems at Bangor International Airport Responsible Department: Bangor International Airport Commentary: On May 4, 2005, the City received four (4) proposals for the installation of an Access Control System and a CCN system at the Airport. The proposed costs ranged from $392,150.00 to $745,%2.00 — a" attached tabulation of bid amounts. On September 19, 2005 the Finance Committee reviewed and approved the staff recommendation to award me contract to the low bidder, Seacoast Security of Belfast in the amount of $392,150.50. The installation of his access control and CCTV equipment is pad of our annual Airport Improvement Program under which 95% of the cost is covered with FAA funding, 2'A % with State DOT funding and 2'h% with Airpod funds. This bid award recommendation must be reviewed and approved by the City Council as it is over $100,000. Department Head Manager's Comments: Recommend approval. y/( /�, A/`a y City Manager Associated Information: Order, Bid Tabulation, Award Recommendation Budget Approval: Finance Director Legal Approval City idWr Introduced for X Passage First Reading Page _ of _ Referral 05 308 assasuea to councilor crat, ck SEP 2 6 2005 CITY OF BANGOR (TITLE.)Order, Authorizing Contract Award for Installation of an Access Control System and a CCN System at Bangor International Airport a ORDERED, THAT, David N. Pellegrino, purchasing Agent Is hereby authorized to execute a contract with Seacoast Security Inc. in the amount of $392,150.50 for installation of an Access Control System and a CCN System at Bangor International Airport. SeVtamloer 26. 200 Mt&a)" L u 0-308 o en ea gmYa1Authorr sfn Coattact Awtt fos a stem evd a CCTV System atBanatmtexmtlonal ttoc Matgneq to Cowaflloc��W�+c+ 05 308 SEP 2 6 2005 CITYOFBANGOR A WARD RECOMMENDATION BID ITEM(S): Access Control Svstem DEPARTMENT: Banca lyderna[onal Aimort BUDGET REFERENCE: - Requisition No.: Account Number: 8591-91008700 Budgeted Amount:$ 529146.00 Available Balance: $ 4B5.2a9.nn - Total Amount of Award Recommended: $ 392,1%.00 Vendors Recommended: Seacoast 5emr'ty Number of Bids Sent: 27 Number of Bids Received: 4. Date Advertised: 04/13/05 Bid Opening Data: 05/04/05 Past Experience with Vendor: %Excellent_Good —Fair _Poor—NO Prior Experience If no experience, references checked or other method of vendor reliability established _. OTHERCOMMENTS: Award the bid to Seacoast Security, the low bidder at $392,150.00. See attached award recommendation letter from Edwards and Kelsey, the Airport's consultant for airport improvement projects The installation of this aces control and CCTV equipment is part of Airport Improvement Program — 38 whereby 95% of the coat is covered w6FMndin 'h %with State DOT Ponding and Ph%with Airportfunds. This award recommendation must be approved by the City i ver $100,000. Rumba ng Ag APPROVALS - CITY COUNCIL FINANCE COMMITTEE: 05 X03 Received SEP 2 6 2005 SE? 15 2005 Purchasing Dept. iN°/&%k3ffy Bangor, ME are Sun di al nucua rismln wa 416 ""m ore, rve.eammnira0mM.7257 mnnnoa.eu vara 66 a 66611 81 6661185 e Mo Separator 14, 2005 Mn David Pelbgrlv0 Purchasing Doomore Office, City Hall fl Harlow Street Bangor, ME 04401 RE: Recommendation of Award ofCanhaat- Irerall New Airport Access Conhol System 1whil New CC mcuritysystem All Parted No. 3-23-0005-38 Dear MrPellignno: As you are awam four bids wee mneivM and openaj on June 8, 2005 for the above reftorml project with the fallowing «salt 1) Summer immunity $525,150.00 3 ELCO Ektarm, Joe $256,859.00 2) Steel Electronic Systems $720,30000 4) Tons And eve Console $881,17500 These bids include the additive alconabi for the Higlu NfmmetionDisplay Systtm(FlDS). Based on discusfions between you and David M. ChambMain,PE, this portion of the condi shell not be awarded at this time. Therefore, rhe bid squib less [fie FIDS edderst alternate are ce follows: 1) Seacoast Smuny $392,15000 3) ELCO Electric, In. $673,85200 2) Si®rG Electrooic Syrtems M025M 00 4) Tow Aodwer(gntrols $]45,502.00 Simms Secwlty and Telephone, Joe, (Am low bid) has recently coalsomaA similar projects for MBNA America, RH Faster, and FMC Biomedical. To the but of our bwwlNBq free are oo wbrand'mg legal issues or cimimusncs" list would disqualify door from being awarded the contract to oudenake this project Therefore, Woods and Keirty(EK) re<asiona s or the City of Bangor and fee Bangor Inemationel Airport list Ne ward of de subject contract be made to Seacoast Scurry and Telephone, Ina in de amount of door bid less the FIDS additive alternate. This is contingent upon the ex on of contact and submittal of de turned payment god performnnq bonds and Natural" ontilca¢s by Sawmt Smaiy-add Telephone, 4w. Enclosed you will find draft letters re Seseoest Securely and Teleplgnglna, FAA and McDOT for year use an thie protest. We are currently in the process of preparing the appospnate contract advisers for Suwasl Squriy and Telephone, haws mcutmn. Should you have any question$ m cuu mwts regarding his ism, form do last lumber, 0 contact Is 9 05 308 Recommendation or Award ofComrael SEP 2 6 2005 AIP Proleat No. 3-2 -0005-M Payazolz Vaynalyrvnrs, Ger PQ— Carl A. Tornlano, P viaePresidm CAT4ag cc 2 ban larva- Bangor Inttma[ionaI Airyotl file to City of Bangor Bid Tabulation - CCN Security System - BIA Bid Opening - 05/04105 Seacoast Security Signet ElectronicSystems Rockport, Me NorweA$720,300.00 ITEM DESCRIPTION EST. QTY. UNIT PRICE TOTAL PRICE UNIT PRICE T100 Access Controls tem 1 $280,000.00 $280,000.00 $396,700.000 $547,000.00 T400 Installationof Fiber Optic Cable 1 $15,800.00 $15,800.00 $29.600.000 1 T200 Closed Circuit Televisions stem 1 $96,350.00 $98350.00 $181000.0000 Closed Circuit Televisions stem T300 Fli h[Information Dis la i $133000.00 $133000.00 $113,000.0000 T300 Fli ht Information Dis la 1 $83000.00 $83,000.00 $135,673.00 $135673.00 Total: $525,150.00 $525,150.00 $720,300.0000 Elco Electric Tour Andover Controls Banner, Me Somerset, NJ REM DESCRIPTION EST. QTY. UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE T100 Access Controls tem 1 $547,000.00 $547,000.00 $493,416.00 $493416.00 T400 Installa8onof Fiber Optic Cable 1 $29,350.00 $29350.00 $21793.00 $21793.00 T200 Closed Circuit Televisions stem 1 $97507.00 $97,507.00 $230,293.00 $230293.00 T300 Fli ht Information Dis la 1 $83000.00 $83,000.00 $135,673.00 $135673.00 Total: $756,857.00 $756,857.00 $881,175.00 $881,175.00