HomeMy WebLinkAbout2005-08-08 05-265 ORDERItem No, 05-265
Date: Augustg,2008
Item/SubjeR Order, Purchase of Plow Tmc9n
Responsible Department: Purchasing/ Fleet Maintenance
Commentary:
On August 1, 2005 the France Committee reviewed and approved the bid process to be waived an the
purchase of three plow tracks. The low bidders on last years plow trucks have agreed W provide the
necessary equipment for the same price as last years bid. The chassis will be purchased from Whited
Fob and the plow packages will be purchased from H.P. FairFleld —see attached memo. The total pace
for the three vehicles is $289,109.00. This recommendation must be reviewed and approved by the City
Councl as it is over $100,000. - --
Managers Comments: /IQ
�o.Wyy,.rAar,�y6p'wY.Xjo+d Fp.n^K City Manager
Associated Informalttiion: Order, Award Recommendation, memo to David Pellegrino
Budget Approval:
once Irxmr
Legal Approval:
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Introduced for
X Passage
First Reading Page _ of
Referral
eneigoea to councilor aashvell 2mgusc 9, 2005
CITY OF BANGOR
(TITLE.)Order, Authorizing the purchase of three(3)plow trucks.
BY the 01YCouncil of Me City of& gm..•
ORDERED,
THAT, David N. Pellegrino, Purchasing Agent Is hereby authorized to execute a
- -- - purchase order In the amount of $284,109.00 far the purchase of three (3)
Sterling chassis from Whited Ford and three (3) Plow Packages from H.P. Fairfield.
# 05-265
O RUeR
(TITLE)Wehe=£emR the w:eheee Of three
(3) plw trucits
Assigned to/Councilor I/�M/.V�%](
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9VVy(,✓'(_
MEMO
Woods, Beckie-Jo
From:
Dawes, Robert
Sent:
Friday, July 29, 2Wa 2:22 PM
To:
We, Dave; Woods. BecNed0
Subject:
MolorP00warver Requa2006 Plow Trucks
MEMO
o•
Page 1 of t
To: David Pellegrino, Purchasing Agent
From: Robert Dawes, Equipment Director
Subject: Fiscal year 2006 Equipment Purchases -Request to Waive Bid Procedure
Date: July 25, 2006
As you may know, the Fleet Maintenance Division is preparing to purchase vehicles and
equipment for the 2006 year in accordance with the City's adopted Equipment and Vehicle
Acquisition and Replacement Policy.
During this Budget year, we will be purchasing three (3) replacement plow trucks. I contacted
both Whited Ford and H.P. Fairfield, the low bidders on last years purchases. I asked If it
would be possible to purchase three trucks, identially spewed to our previous plow trucks, for
the same price as those were Purchased last year.
I was very pleasantly surprised when both parties agreed that it was possible. They do not
want to rebid these vehicles, but would rather not delay the order time before there are any
price changes in the fall. 1 have talked to the next higher bidders on last years purchases and
it is not possible to keep last years prices. last year, Whited Ford was the low bidder on the
Sterling chassis's by $1300.00. H.P. Fairfield was the low bidder on the snow plow package by
almost $10,000.00.
I am requesting that the normal bid process be waived for the purchase of these three trucks
and equipment. It would not only save the Qty any further price increases, but also no time or
money would be spent through the Purchasing Department in bidding this equipment.
This approach, in selected situations, would allow us to stretch our Fleet acquisition budget
and ultimately fulfill more requests to replace our aging fleet on a timely basis.
I am aware that this request will need to be presented to the Finance Committee, and i will
plan to attend to answer any questions which may arise. Thank you for your consideration of
this request.
Cc: Bob Farrar, Assistant Qty Manager
Deb Cyr, Finance Director
M
05-265
*�i CITY OF BANGOR
AWARD RECOMMENDATION
BID ITEM(S): Plmv Trucks
DEPARTMENT: Fleet Maintenance
SUDGETREFERENCE:
Requisition No.:. Account Number: 7704-91001150
Budgeted Amount: $ Bond MOngy Available Bdlanee:$ Bond Money
Total Amount of Award Recommended: $ 209.109 00
Vendors Recommended: Whited Ford and H.P. Fairfield
Numberof Bids Sent Number of Bids Received:
Date Advertised: Bid Opening Date:
Part Experience with Vendor: X Excellent _Goad _Fair_Paar _No prior ExpWence
Ifnoexperlenc mftmw.evcherkedoro wm&b Mvendormiiabilityesrablisbed
OTHERCOMMENTS:
Purchase Sterling Chassis's from Whked Ford and maw packages hom H.P. Fairfield, for an
amount of $94,703.00 each. The total cost for the three plow trucks will be $204,109.00.
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Purchasing Agent
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APPROVALS
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CITY COUNCIL FINANCE COMMITTEE: `
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Date: $ I OJ