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Home My WebLink About2005-07-25 05-251 RESOLVECOUNCILAMON Item No. DS–?S1 Date: 07-25-05 Item/Subject: Resolve –Accepting and Appropriating $32,997.72 in Maine Fire Training and Educati0n Grant Funds Responsible Department: Finance On July 12, 2005 the Government Operations Committee reviewed the award of grant funds made through one Maine Fre Training and Mucation program for Improvements to the Departments Regional Training Facility. The total grant award is $32,997.72 and does require a 50% local match. The local match will be made up of In-Nnd labor associated wish the project as well as water/sewer connections. The approved upgrades to Me facility will be to construct a 20'x 20' bathroom facility (foundation, plumbing, electrical, water, sewer and construction) which will Include a demntaminaton area, as well as general repairs to das existing bum building and classroom, such as roofing, sills, soffits, Mm and facia. The attached resolve will appropriate the grant funds only, as the local match is included within the Fire Departments operating budget Debbie Cyr Department Wad Manager's Comments: �_�� Gax� ..4(� Pa"ta0n "'^a 4fAo"k t Ciry Manager Waded Information: r kk(diw Budget Approval: Legal Approval: A 0� Finance Director Introduced for Passage X First Reading paw _of_ — Referral as -m Acsmgea to councilor eaves July zs. zoos �;° h' CITY OF BANGOR (TITLE.) RESOLVE, Accepting and Appropriating $32,997.72 in Maine Fire Training and Education Grant Funds By the City Cooxi/ of the Cly ofBangor.• RESOLVED, THAT $32,997.72 In Maitre Fre Training and Education Grant Funds are hereby accepted and appropriated for the purpose of funding improvements to the Fire Departments Regional Training Facility to an account to be established by the Finance Director. U CITY COOECIL v V 05-251: Ju y 25, 2005 F�lr/g/{JC�/�Headivg 8 E S O L V e ` 'CIT= CL (TITLE, AAccepti4 and ApprvprLtivg $32,99).)2 { iv Ma3oe 3Hie 3�Mln>�g-eud hd rine s[avt - I8 CITT COOECIL August 8, 2005 - tl tiw H e ava Seconded for Passage Pegg d s ' Asignm m cannemg P� / I_V" MEMO To: Government Operations Committee From: Jeff Cammack, Fre Chief Subject: Notice of Grant Award -Training Facility Date: July 7, 2005 Several months ago, Bangor Fire Department applied for grant funds through Maine Fire Training and Education (MFTE) to upgrade the Department's Regional Training Facility looted off the Odlin Road near Telford Aviation. The scope of the project consists of construction of a 20 ft. by 20 ft. bathroom facility (foundation, plumbing, electrical, water, sayer and building consbudlon) including a decontamination area, as well as general repairs to the existing bum building and classroom including roofing, sills, soffits, Irim and fada. The Department was recently notified that MFTE has approved the grant application in the amount of $32,997.72. This will be matched by a 50%, local share contribution consisting of In-kind labor associated with the project and water/sewer connections. Thus, the total project cost will be approximately $66,000. This is a very valuable and useful facility, not only to Bangor Fire Department, but to a number of surrounding municipal fire departments, including the Air National Guard Fire Department located at BIA. 1 would urge that the Committee recommend acceptance of the grant and appropriation of grant funds to the full Council. Addltionally, back up material Is attached for your information and i will plan on attending the meeting to answer any other questions you may have. 05-251 (0 0s- l ofmdtl,=P.=ddena June 20, 2005 Rick Cheverie, Project Director Bangor Fire Department 35 Court Street Bangor, Maine 04,101 Dear Mr. Cheverie: I sen pleased to inform you that your community has been selected to receive a Southern Maine Community CollegaNhome Fire Training and Education (MFT&E) 2005 Firefighter Training Facilifies MaintmancalSafety Count in the amount of $32,997,72. Enclosed are the following: a. 2 original Grant Agreements (Signed by me) b. I Maintenance Project Monitoring Form C. I Report of Expenditures Fonn Please complete the following actions by June 30, 2005: 1. Sipa both Grant Agreements on the "Project Director' line. Return me to MEI'&E mW keep one for your files. 2. Complete columns one and two of the Project Momming your, listing what you will need to accomplish as your project progresses (Column 1), and the dates you expect your project to be done. The completion date on the project monitoring form should be the sale as the date listed on your pant application. Sign the form a[ the bottom. Return one and keep a copy. You'll need it to hack progress of your project 3. Fill in Column I (State Funds Budget) and Column 4 (I.ocal Fends Budget) of the Report of Expenditures, listing the breakdown of anticipated expenditures. Rerun one and keep a copy. 4. Return one signed Grant Agreement, the signed Project Monitoring Form, and the Report of Expenditures to MFT&B in the enclosed envelope. As soon as MFT&E receives your signed Grant Agreement, Project Monitoring form and Report of Expenditures form, they will advise the SMCC Deet of Administration and Finance to forward you maintmacersafety grant funds. You should receive those funds within 30 days after hIFT&E staff receives you paperwork. 2 Fon Rad • Smah Portland -lvb me • 04106 F onv: 207.741.5501 • Fax: 207.741 5751 w ,qn MEdn Please carefully review the gent agreement provisions. Failure to follow those provisions may result in revocation of grant funds. Congratulations on your great award. Good luck with your projecd Sincerely, _ S" amen O. ZEdl President cc: coal: Janet Sortor, Ed. D., Vice President & Academic Dean, SMCC Don Ladd, Dean of Administration and Finance, SMCC Bill St. Michel, Chair, SMCC Advisory Committee for MFT&E Members, 2005 Firefighter Training Facilities Mainers nce/Safety Grant Subcommittee Steve Willis, MFT&E Administrator 2 Grant Agreements 1 Project Monitoring Form 1 Report ofExpera itures Form 1 envelope addressed to MPT&E 0s 251 I2 05-251 SOUTHERN MAINE COMMUNITY COLLEGE FIRE TANNING & EDUCATION IGHTER TRAINING FACILITIES GRANT PROGRAM GRANT AGREEMENT -2005 Southern Maine Commmdty College through its Maine Fire Training and Education Department, (the "Depamnent') hereby awards a grant to the City of Bangor (the "City') in the amount of: $32,997.72. En accepting the grant, the City agrees to the following conditions: 1. The City will contribute funds, property and services totaling $34,620.00, as described in the project application, for a total projected cost of $67,617.72. 2. The Grant together with local fiords shall be used to execute the project as proposed in the City's grant application, (the'Project'h, which is incorporated by reference into this Grant Agreement 3. The expenditure of grant funds will be in compliance with the described Project. 4. Any proposed variance from the project as described in the grant application of more than 10 percent in itemized categories or a variance from the Project as described shall not talleplace Wess approved in advance by the Department. 5. The expenditures of grant bonds by the City will be in accordance with its customary financial procedures and the requirements of Maine law. 6. Up-to-date financial and other records entering to the project will be maintained by the City and made available to Department staff for review. 7. The City will designate a Project Manager who will have supervisory responsibility for the project and will function as the liaison person with the Deparnnent. 8. The City will establish dates for completion of identified phases of the project on the Construction Monitoring form that is attached and made apan of this Grant Agreement. 9. The project Director shall complete the Construction Monitoring form as indicated on the form, indicating the reasons for any delay, in any phase of the project. 10. The Project Director will supply the following documents to the Department's staff members) during planned or spontaneous evaluation visits: a) Up-to-date Construction Monitoring Fmm (columns 3+4) b) Up-to-date disbursement records (City's customary financial records). c) Documentation of any deviations from the approved project budget. Cw< e Ma�anms Mas ca„aw..t A�d emsm-2m1 (2 05-ul The Project Directorwdl acc rapanythe Department's staffmember(s) during evaluation visits. 11. Financial records of the Project will be included in the actual audit of city.expenditures. Any deviations or diswepancies sball be reported to the Department, with a copy of the auditor's report. 12. The Proust will be completed by the project completion date in the application. 13. Pumhase of materials and non-employee services shall be done either through competitive bidding or negotiations, according to established City procedure. No officer or employee shall profit individually from the Project. 14. The facility shall be constructed in accordance with National Fire Protection Association (NFPA) standard 1403,'Guide to Building Fire Training Cebscr ", 1997 edition. 15. The Department may withhold or remover payment of all or part of the front if the City is found, after an ad judicatory proceeding or adjudication to be violation of the Maine Human Rights Act (5 M.R.S.A.§ 4551 at seoJ or the Federal Civil Rights Act (42 U.S.C.§ 1981 a sco) during the Project period. 16. The Project Director shall submit to the Department a completed Report of apenditu es, the form attached and made apart of this Gran[ Ageemev; within 30 days of completion of the Project. 17. Payment of the grant shall take place within 30 days of the return of a signed Grant Agreement to the Denaturant This Grant Agreement is approved by the City of Bangor in consideration of a Gant Awad by Southern Maine Community College. Project DowtorrDate Y' A/ir9'y� 05 Prealacnt, Scott, rL late C:Nxvmmv mtl 6nnu1E05 M&S G=eu tAgeementHmgm30]S.doe 2 14- Southern Mune Consonantly College Maine Fire ]tuning and 8dncolion Fart Road South Portland, ME 04106 741-5555 Appiimtlanfor Firefighter Training ForadiesMeintennnee aadSet ry Issue bant APPLICATION DEADLINE: February 28, 2005 See athached Pplicaion FeesWenowforguidaueinfillinB out Nu oashcauon, 1. Name nro.gan�tion Bq U6alL Ftr� O'P PS EUT Adepts ad9 MR el GT 6ANGige s MR O4 I caaray PpNot35caT projat Dhecar(I� R CK CN6 L E phone 992-H)aG Addams ,789 M 9 N sr. 9N ✓M1 MR UE 04901 3. iypeoffJiryto be maintiivedmrepaved(chttk an Watare eppliwble) ✓ A. - Structure] Burn Building iz B. laddelTovsr _ C Water Supply D. Appazews TeMng/paft Site E. Stoke Maze _F. RelowGrade Rescue G. Hawdwm MnauelS Mak-Up _H SprioklNAlarty SYaam Mock -Up yl. Vmtilatirble Evtry Mock -UP I oma(apeNy)emfy) Is Facility: _Mobile? Fixed? s. pismameto sivWe[<osnng facitiry: 60 ,rales 05-251 Pugs l afar use ary Yes/ No Yes / No Ramtg:_pom¢ 0sdvg:_poum c�emaxmnm.qmo.®.nurvnrox,.omwevuasowuamw..aewvwsumwxemam.roaiaxme.. ftp 5. Wrote abrief(3 or 4 eeniences) description offroposed maivhnarme work Annex warxpma to my appucano,a w�d..aysry r9 urr 8u DutC- ler! 0L� QmF xi.EOS T6 flF. efAar4 O/d BUPA) Deny Tatum a F T MiZEfly, OUMOEFFf a T2M pl?E Parr 6r.uE� t D£irEaFrs9 / .vpn uEEns 9anE gf.wnrwN 7LGry RFANa Drsa'aE '�Frrir EH/if.¢D. 6. Asessheasadledfisto NOTE: Only the total reeds to meet the 50% I50% [hare requirement item Lncosban/ MFTBE Share A. Mannar Coate S O- / 8— B. Isbm Casa S4622 I S -O- C. 'Land and Building Cora 3/ 5= D. OOercosa- Smit£% Mti6¢ S} / $ 0 Tomo Ecu sV,To+ Sia. ILA =$6Y70 %Share of foods 5f=/ Lig Lop ' if Imbed as loco share, auels a harbor lr=assersm motion "$s aw slue. "! A TOW#of&ysi iliryw medfmhaudngiaa 2yeaa:Days B. Ofthaedm,#uredby MaineF Traiving&Educatim yes. Ayx 8. Agacks dat swat approve this maivrcmvWrryan work: Local Agencies State Agencies Federal Agencies l[ I. Code ENoa'mmt 1. D.L.P. _]. Coaet Cmard _2. Or_m — 2. LU.AC _2. F.AA. _3. O.SNA. _3. BPA 4. Obhor 4. Men 9. Nu you oBavirsnOn receivedagevioua'Beivivg Pmiliry Memaawce Oranr Award? YGC lller, anaax o r r ?noes &grm.f a,noana. lo.AmacM15'o Projmadmin ffonPlan(ong torupdakd) so f eazr cr pLON oArgD e2 -.U -OS 11. Attach onstage appncalion cover leaser f r 12. When wihh wart be completrd ifgmt reserved?— Jay�y (Gaut records to be made within 90 days of subammidee review) APPLfWION&ATTI C MENISMUSTBEFE IVEO EFADM 15, 2005 long to: E sea: Qavt AppgceEon ✓Applicata Caver Lehr Ala: laimee Hoover 2Pmleot Phew Ivilrf ,5MCC tofmatriel; Into, bad, and building costs Fob Road Listofcommooitiessaved S. Fairborn, h�04106 Project Adrmviatratiw Plan OsM Page 246 Yea / No fun Attached: Yes / No '. Rativg:Poing Yet / No Yee / No ). Yee / No I.Yes/NO i.Yee / NO emuommnma ostoolmarm M.,pgme mmemna nnmi.m.omi Apvumew.mr. ' , ins M City of www.bgrme.org Bangor Fire Department Regional Training Facility Project Administration Plan 2005-2006 2-22-05 207/9428335 tax 207/942-8213 BANGOR PRE DEPARTMENT This project plan supplements and continues the previos plan dated January 13, 1996 and March 29, 2002. The immediate goal of 200506 is to construct a free ending bathroom and decontamination facility At the training facility. The facility bas been available for use by many agencies and fire departments for the past 18 years and has not had the proper facilities Ogo to the bathroom, 2)wwhhan is/cleanup and 3) wash off turnout gear if it go& soiled in the process of training. (contaminated) The department u approaching thisproject as a safety and samitatiob issue that we haw. been concerned: aboutfor several years.. The initial phase would be to fusion a 201x20' reinforced concrete slab preferably .with fred walls. A 4It. concede WeKwall will be constructed on the perimeter of the slab and there will be two 4R. walls dawn the middle of the slab, forming a void in ruathe plumbing. The remainder of the wells: androof system will be constructed of dimensional lumber. Walls will be 2"x6" in depth. The total height of she wall will be 82 to the top ofthe sill. The roof system will be lightweight truseca. covered With plywood sheathingaodasphalt shingles.. It is our intention to have two separate bathroom areas. One side will be strictly bathroom fadlitiq.which will includeone stall toilet, one urinal anda hand.wash station. The other side of the building will include a bathroom area primarily for females and/tar handicap access.. It will include Me stag milds and a. hand wash. station. This side will she house a the hot water beater and electrical panel bested. ,n a sma0aoset. On the ga[si le of the building, it to planned m instafi a decontamination shower and personal equipment cleaning area.. Thiswill have nue shower station and an emergency eye wash station. Also incorporated on the outside of the building will be a water. cooler, so personnel can during trainiagm hatweather. 289 Main Street a Bangor, Maine 04401 One of the major costs to this project will be to run sewer, water and electrical utilities to the facility. Sewer and water will have to be ran an appreciable. distance. This facility will provide for far better health and sanitary conditions tbatwe have meuhedm the pash. It grads, expand our ability to same the surrnuuding am more efficiently. M Bangor Fire Department Regional Training Facility as-2st 207 a -6335 fax 2mro42-8213 BANGOR FIRE DEPARTMENT 2139 Main Street s Bangor, Maine 04401 Previously Awarded Grants to Training Facility - 1987 $3,816.00 Bum Room - 1998 $5,440.00 Tower, Smoke Maze - 1989 $4,000.00 Class B Fire Mockup (Propane) - 1990 $1,000.00 Storage Bldg., Training Aids - 1997 $8,000.00 Classroom/Apparmus Bay - 1998 $6,000.00 Ventilation Mockup Extinguisher Training Mockup - 2002 $8,537.50 Replaced Bum Room Padginite Panels 2139 Main Street s Bangor, Maine 04401 B LE Ir �� dine www.bgrme.org 20711142-6136 fax 2079 -11213 BANGOR FIRE DEPARTMENT Costs Estimates for Maintenance of Bangor Fire Departments Regional Training Facility and Bathroom and Decon Facility Materiat Costs Roofing Materials $ 550.00 Sills, Soffits and Facia replacement (burn bldg) 1,780.00 Soffit Repair (classroom) 180.00 Concrete 2200.00 Building Materials 18,800.1111 Plumbing Fixtures 4,800.00 Water Line Materials 3,000.00 Electrical Materials 1,850.00 Total Materials Costs $33,160.00 Labor Coats Roofing Rom Bldg. $ 950.00 Repair of Facia and Soffits on Burn Bldg. 800.00 Repair of Metal Trim and Soffits on Classroom 120.00 Slab and Foundation 4,800.00 Construction of Bathroom Facility 6,800.00 Plumbing ATBaMroom Facility 3,350.00 Water Hook-up to Include Heary Equipment Hearst 7,000.00 Electrical for Bathroom Facility 1;000.00 Total Labor Costs $ 24,620.00 289 Main Street a Bangor, Maine 04401 Communities Served by the Bangor Fire Department Regional Training Facility 05-251 207i942.6335 tax 207111e2-8213 BANGOR FIFE DEPARTMENT The following fire departments have used and supported We training Facility in the part. l.eteen of recommendation can acquired itnecessary. Hampden Fire Department -Damon Fare Department Brewer Fire Department AirNationalGuard Fin Department Glenburn Fire Department Orana FireDepareent. Old Town Fire Department Holden Fire. Department Edd rrimmFlre.Department- 289 Main Street a Bangor, Maine 06001 7t . .... .. 20' _ — I 05-353 W/H Elea Panel Dacomanniravlon Shower Ela wash Station Bangor Fire Department Training Facility Bathroom and Decontamination Facility Floor Plan N 0 Z`L M N Vinyl Sldln Loncroh Block\ A 1 Bathroom and' Decontamination Facility Right Side Elevation Bathroom and Decontamination Facility Front Elevation M-251 a4 WN Bathroom and Decontamination Facility Front Elevation M-251 a4