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HomeMy WebLinkAbout2005-06-13 05-213 ORDERItem No. 05-213 Date: lune 13, 2005 Item/Subject Order, Awarding Contract for Custodial Services at Bangor Intemendonal Airport. Responsible Ilepartment Purchasing/Bangor Intemational Airport Commentary: On April 27, 2005 the City received three proposals for custodial services at Bangor Intema0onal Airport The proposed prices for a Ihree- (3) year period were $675,402.00, $706,399.00 and $1,051,050.00 - see attached bid tabulation. On lune 6, 2005 the Finance Committee heard comments from CMC & Maintenance and River City Commercial Cleaning, both of Bangor, the two most Comperltive proposers for Mese semoes. The Finance Committee also reviewed the staff recommendation to award the contract to CMC & Maintenance. The staff recommendation was based on the total three year cost of the service, where CMC's price was $33,000 lower than that of Myer Gry, and the results of reference checks on CMCs performance for other clients. After considerable discusslon, the Mnance Committeee voted three in favor, two opposed to sword the contract to River City Commerical Oeaning. See attached memo for more detalls concerning the two proposals This bid award recommendation must be reviewed and approved by the City Council as it is over $100,000. Department tread Manager's Comments: City Manager Associated Information: Order, Bid Tabulation, Memorandum Budget Approval Finance Direttor Legal Approval C olidtor IntroducvM for X Passage _ First Reading Page _ of Referral 05-213 A singed to Co cilor Stone ],me 13, 2005 CITY OF BANGOR (TITLE.) Order, Awarding Contract for Custodial Services at Bangor International Airport Ey me CRY Cou rmy Ofrhe City W mango r.- ORDERED, THAT, contract award is hereby made to River qty Commercial geaning in the amount of $708,344.00 far custodial services at Bangor International Airport for a period of three years. CITY COUNCIL m 13, 2005 ,ion Made and Seconded Passage sailer Stemble and Naves stated R they may have A business Lflict in this vatter :ion Made and Seconded that ,re son no conflict ion Passed :e: 5-4 mcilot voting yes: D'Errico. Fes, Stone. Tremble meilors voting v i Allen Farrington. Crateick # 05-213 ORDER (TITLEJ Asaidins Contract for Cuetod"I Service at Danger designed b Counndllorr Yla un f y a City of Bangor Bid Tabulation - Custodial Services -Bangor International Airport Bid Opening 04/27/05 CMC 8 Maintenance Ban or Maine River City Bang or -Maine Servicemaster Bang or, Maine Unit Total Unit Total Unit Total ITEM DESCRIPTION CITY UNIT Price Price Price Price Price Price 1 Custotllal Services -BIA 2005-2006 18200 EA $12.37 $225,134.00 $12.72 $231,504.00 $18.50 $338,700.00 2006-2007 18200 FA $12.37 $225,134.00 $12.97 $236,054.00 $19.25 $350,350.00 2007-2008 18200 FA $12.37 $225,134.00 $13.23 $240,786.00 $20.00 $364,000.00 Total: $37.11 $675,402.00 $38.92 $708,344.00 $57.75 $1,051,050.00 05-213 Memirandum To: City Council Members From: David N. Pellegrino, Purchasing Agent Date: June 7, 2005 Re: Proposals for Custodial Services at Bangor International Airport Gn April 27, 2005 the City received three proposals for custodial services at Bangor International Airport. The proposals were from CMC and Maintenance, River City Commercial Cleaning and ServiceMaster all of Bangor. The proposed costs for the custodial services over a three-year period were $675,402 from CMC, $706,344 from River City and $1,051,050 from ServiceMaster. River City has provided services to the Airport for the last eight years and the Airport staff reports that River City's services are very gootl. River City has been in business since 1990 and they employ about 70 employees. River City has also provided custodial services to City Hall and to the Health and Welfare Department over the same period. CMC and Maintenance submitted the most competitive proposal at $675,402 (approximately $33,000 saving) and they submitted a very comprehensive proposal that outlined their experience and ability to provide the requested services. CMC has been in business since 1991 and they employ about 70 custodial staff as well as an additional 45 maintenance staff trained in HVAC, electrical and other service trades. CMC has contracts in 10 states many of them for the federal government. Their customers include the U.S. Border Patrol, MBNA, the Univ. of Maine at Augusta, Hannaford stores in Lincoln, Caribou, Houlton and Calais, the Federal Building in Bangor, General Electric and the Air National Guard on a base -wide basis. References produced uniform praise for each location that I contacted, "Great experience", "we have been very pleased", 'good communications, "very good quality', "always returned our calls" were typical comments that I received from the references. CMC has also stated that'd they were awarded the contract that they will hire all existing River City employees at the Airport. dam 8, 2805 On June 6, 2005, the Finance Committee reviewed the staff recommendation to award to CMC and addressed questions to representahms of both River City and CMC. Some of the Councilors expressed concern about potential problems with a transition from one contractor to another and the possibility of premature replacement of carpeting if the new contractor did not provide the proper care. The Finance Committee subsequently voted three to Iwo in favor of awaking the contract to River City Cleaning. This action must be confirmed by the City Council since the award is over $100,000.