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Home My WebLink About2004-03-10 04-91 ORDERItem NonA-oi Date: 3-10-09 Item/Subject ORDER Authorizing the City Manager to Enter Into a Personal Services Agreement with Dennis Kosciusko W Coordinate the HUD Homeless Continuum of Care Project for Penobscot County Responsible Deparbnent Health & Welfare The purpose of this order is to authortze the City Manager to enter into a personal services agreement with Dennis Kosciusko for the purpose of coordinating the HUD Homeless Continuum of Care. This is the first year that Mr. Kosciusko has acted in this capacity. The term of this contract Is from March 1, 2009 through February 28, 2005. The amount of compensation is $20,000. Of this $5,000 is from the City of Bangor, $5,000 is from the Department of Behavioral an Developmental Services and $10,000 has been contributed by local care providers. A copy of the agreement is attached. Department Head Manager's Comments: W440 City Manager Assod Ied(� Information: 0/)iis/ro , XW owil Finance Director Legal Approval City Solicitor X Passage 0x91 AssiP&I to Co=alor Pal=, March 10, 20M CITY OF BANGOR (TITLE.) : ONer, Authorizing ne City Manager, on Behalf of the City of Bangor, to Enter Into a Personal Services Agreement win Dennis Kosciusko to Coordinate the HUD Homeless Continuum of Care Project for Penobscot County By the City Coundl of the City ofBangor. ORDERED, THAT the City Manager—on behalf of ne City of Bangor—enter Into a iaermnal services agreement wim Dennis Kosciusko for We WlPose of coordinating Ne HUD Homeless Continuum of Care. The term of ne contract is MAIN 1, 2009 thmugh February 28, 3005. IB C11Y COONCIL Maxcfi to, 2006 eamea It O 91 0BD%H (TITLE,) Authorizing the city Bamger, an Belalf of the City of Banner, to to a Pet oval Service Agreenmt with 0emisn r Continuos of Care Project of Penobscot I Assignel to Councilor Fdly- Mus AGRE6MGNf is mote this first they of Minch 20041, by sod pMwem the C= OF BANGOR a muwcipal mryomuon sad poppy haled w Bmgm. Maine (baeioaPa °Ne Ciry")md Demis Kaacwsko(heeinaRer'Koxiuko"). the Pardee heveby agnee u follow: 1. Koaivako shell save as the Homeleu Con0ooum of Cue Conmmany G ipnnr bone MarcL 1, 2009 Wough Febnmy 28, MS, as m mdeptexlent cmhmtor. He plait Mm b the Bangm➢hector of HealLapd Welfi. 2. Koaaoako'sshall be Line stared L the attached job dacriptim ivclutivg, but net aloud to:: A. Coorduretimg all activities related t0 Le appeal EUM) Homelees C uum of Care Goat application. B. Ggmiriv cmveoivg, GcJitmiog, and docpmmbog gmm applicaEm Planning meetings of local h endwo aemce proWdaa, uphu iog, but net lunited to, the Greater PmOHcot Cmtiouun of Care steering cpmnhme, C. Organizing, convening, kci4Wmg, and documenting moral (mage) tanning of palidml leaders, Wswese Imtlem, agency pm¢omel, conpuman, and aB individuate Lmrtnted L mlvuig the problem of homclemocu, D. Orgavivug and c0oluoing a"point in lime"amuny to unlade, but not be Bmiad to tenement, mince providese, ®ergency response personnel, Mr>ineues. the &A commmity, govmwent ol5cielsand oWcr wtmesteeL poets; and preparing an aoptyaie of the dam fm attempt COC application; C Activgm 4eismbetacm the GPCOC akewgcommi[ke and Le gmLwrita: F. Fmilintivg completion ofas®mmavb vada by du COC gtav[-wmiter and aumivg Let deadlLw p& by Le ®apt -wire are mel; G. Colkcnvg aodcollumg dwvmematim of the Pmt year's activmea and provWmg Chia Ltmmetim to dregmnt-wirer, ma H. Pertommgothvrtlmedduties uapaimed. -.-.. 3. The aty stall pay Kowivako a total of IM1VEHIY MOIIgATm DOLLARS (520,000.00), peyable Leleven(11)umdh,20M, L666apdom(1)Imml inn pSl,6y9.Thafmttnt 28,2ehsll bepvd Weweekof Minch 31, 2009, mtl Lefmal matallmmtahallte peal Le weekafFebmery28, 2OJ5. 06-91 Greater Penobscot Continuum of Care Community Coordinator Job Description The COC Coordinator assists in creating and implementing strategies that promote the mission of the COC: to ensure a seamless and comprehensive system of services for people in Penobscot County who are homeless. 5/he provides administrative support to the members, committees and full COC organization. The following tasks /activities support the ongoing Continuum of Care process throughout the year as designated. As a separate component, assisting the CDC with development of the annual HUD SuperNOFA application is required as outlined. The CDC Coordinator will also need to identify and apply to funding sources to sustain his/her staff position on an ongoing basis. ONGOING: Resource development: Monitor HUD, HHS, SAMHSA web9[es for relevant announcements/information related to Continuum of Care resource needs. Distribute announcement of funding opportunfties through the CDC. If applicable, solicit applications and present to the COC (Section 7D 1. Project solicitation, Project Committee) Update changes in CDC membership roster: Individuals and organizations (utilizing Section 2D: Organizations Involved, Membership Committee) Reach out to organizations in Perwbscot County as directed by Membership Committee (Section 21): Organizations Imiohred, Membership Committee) Orient new members to the mission and operations of the CDC. Assist them in selecting committee membership. (Section 2D: Organizations Involved, Membership Committee) Update and maintain an updated list of the actions taken by the COC to: 1) end chronic homelessness and 2) end other homelessness (Section 3A.1. and Section 3 B.1. CDC Goals and System Under Development). Keep updated, maintain and distribute the list of prevention, outreach and supportive services including services in place, planned and description of access to services, through regular contact with member organizations and other service providers In Penobscot County. (Section 3E. Fundamental Components: Service Activity Chart, HMIS Committee) 06-91 Update, maintain and distribute the current inventory of all emergency shelter, transitional and permanent supportive housing including target population and bed capacity. (Section 3E. Fundamental Components: Housing Activity Chart, HMIS Commldbee) Using the HMIS and coordinating with the two other Maine COC's, update and maintain a current database of housing beds and of the homeless population and subpopulatlons (Section 4 Housing Gaps Analysis and Homeless Population and Subpopulabons Charts, HMIS Committee) Under the direction of the Project Committee, assist with implementation of a system for COC to evaluate the performance of and ongoing need for projects seeking renewal. (Section 7b. Project Renewals, Project Committee) Review and update the COC strategy for increasing and monitoring participation in mainshneam programs: including eligibility, enrollment and ensuring reception of services. (Section BB Mainstream Resources: Participation, Mainstream Resources Committee) MONTHLY: Provide staff support, including scheduling, coordinating, announcing monthly COC meetings. Prepare the agenda, facilitate the meeting, record, prepare and distribute minutes of the meeting. (Section 2C Planning Meetings) Provide staff support, Including scheduling, coordinating and recording minutes of COC sub-commlitee meetings. Coordinate development of the grant preparation timeline with the grant writer. Maintain at least dally contact with the gram writer for coordinating and supplying Information needed. Sarre as the cendult of communication between the grant writer and COC members for the purpose of supplying information, reviewing and revising drafts of the application e hiblts. o 91 Provide staff support W the Project Committee in Its Project Selection and Prioritizatlun process. Coordinate and document meetings related to the process. (Section 7D Project selection, Project Committee) Ensure that the Project Priorities chart is completed Including statement of how each project fits into the COC system. (Section 7c. Project priorities, Project Committee) Solicit, maintain and keep current a file of financial commitment letters from each project -detailing project leveraging sources and amounts. (Section BA Project Leveraging, Project Committee) Calculate the level of participation In the COC process for each member organization meeting attendance, committee participation (Section 2 D: Organizations Involved, Membership Committee) Review and update the list of specific accomplishments of the COC over the past 12 months in Implementing its planning and coordinating strategy (Section 1: Accomplishments) Summarize the actions taken by the COC over the past 12 months to: I) end chronic homelessness and 2) end other homelessness (Section 3A.1. and Section 3 B.1. COC Goals and System Under Development). Assist in the review and preparation of goals and action steps for the next 18 months. (Section 3A.3 and Section 3 8.2. COC Goals and System Under Development). Update and prepare the annual point In time gaps analysis chart. (Section 4 Housing Gaps Analysis and Homeless Population and Subpopuladons Charts, HMIS Committee) Keep current an updated inventory of data sources, reports, etc. to be utilized each year. Using the APR's, calculate the level of participation in mainstream programs and employment (Section 8C Mainstream Resources: Participation, Mainstream Resources Committee) Update the Mainstream Resources chart following the guidelines in the SuperNOFA. (Section 8D Mainstream Resources, Mainstream Resources Committee) Under the direction of the Project Committee, assist agencies in the preparation of applications for the SHP, S+C and SRO Exhibits. (Project Committee) 04-91 AINING ONGOING STAFF POSITION FUND Identify public, private, federal, state, tool funding sources to supplement and sustain funding for this staff posltbn. Develop and complete written proposals for funding this staff position. Ono awarded, assist with monitoring and satisfying compliance requirements of the various funding sources. SUPERVLSION and PERFORMANCE EVALUATION: Reports directly to the Dire=r of Health and Welfare. Performance shall be evaluated annually by the Staffing Committee of the GPOOC using the performance evaluation Instrument adopted by the City of Bangor. REQUIREMENTS Internet access and E-mail. Expertise with Microsoft WORD and Excel. Valid driver's license, Flexible schedule. DRAFT -2 1; 003 11:0 AM 0 -91 WWfI s WHBBBOF, seals) _&Y ofmmc "K 1G1 b`l•T3T. I# I BY WA A.Bu U Ib: Chyme DEf.'NIS KOSC O