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HomeMy WebLinkAbout2004-01-12 04-58 ORDERItem No. 04-58 Date: January 12, 2004 [tem/subject: Cry of Bangor Participation in Me National Biosolids Partnership Environmental Management system Demonstration Program Responsible Department: VhNP This demonstration program, for which there Is gram money available, will develop an Environmental Management System (EMs) for the wastewater treatment plants biesolids handling program. The EMS ties the industrial pretreatment program, solids handling at the plant and ultimate disposal of the bicsolids together, which will confirm we are handling the biowlids in a responsible manner. It should highlight any weaknesses in our current programs and provide recommendations, from management to operations, for Improvement. This EMS will be critical for Me Cry in the future as regulatory requirements tighten. Please see attached Letter of Understanding. Department Head This has been reviewed and is recommended by the infrastructure Unn Gry Manager Assoclated Information: Order, Letter of Onderstanding Legal Approval: Finance Director X passage _ First Reading Page—Of Referral ON h Soodwuu ibf Cae en Jav 12. 20W CITY OF BANGOR (TITLE.) ORDER M rizing the Ory Manager to execute an agreement between the City of Bangor and the National Biomlids Partnership J ORDERED, THAT The City Manager he authodred to eeecute an agreement between the City of Bangor and the National Bi mlods Partnership to develop an Emnonmemi Management System for the biomlids handling program at the wastewater treaMent plant. CIR rnmtcn n 12, 20114 ij#tp eo rade � secomed p 04_58 Passage (TITLE,) Anhturriaing the City Manager to loco y OF rartgorea� theNationalrlosonds Partnership Assign to Councilor ,,,(Au lAugyO 06-58 LETTER OF UNDERSTANDING BETWEEN The City of Bangor, Maine and the National Biosolids Partnership for Establishing an Environmental Management System Covering Wastewater Solids and Biosolids Management Demonstration Project 06-58 This agreement is between the City of Bangor, Maine (The City) and the National Biosofids Intamostap (NBP) located in Alexandria, Virginia. The City and the NBP agree to work together on a Demoaa[ration Project to test the Eaviroomental Management System (EMS) blueprint for biosolids management that is being prepared by the NBP. The Demorutratio¢ Program, which includes approximately one hundred Demonstration Projects, is taking place from January 2000 no December 2005. The City will be mogNzei as one of the EMS Demonstration Projects. Objectives of the Demonshmlion Program: The objectives ofthe Demonstration Program are: I) To assist organizations to establish EMS's based on the"blueprint" developed by the NBP 2) To evaluate the compounds of the blueprint and 3) To gathtt information about EMS implemention by the Demonstration Organizations that will allow the NBP to expand the EMS program to full-scale implementation in 2004. Definition W tewater Solite andBiosalids Miuwgemem.. This includes wastewater pretreatment, treatment, and beneficial/disposal ofbiosolids B Bluepruv: The blueprim has five components: 1.) The Code of Good Practice; 2.) The National Manual of Good Practices; 3.) The Elements of an Environmental Management System 4.) The EMS Guidance Manual 5.) The Independent Thud -Party Verification Progrvn The Blueprint documurs are found on www.bicsolidaore Commitment of the National Biosolids Partnership Commitments To assist The City in completing each of the steps toward development of a biosolids EMS, the National Becolids PaMership makes the following commitments: - The NBP will assist The City in establishing an EMS by providing the EMS Mutation documents, an EMS Impornenmtion Plan and technical assistance to prepare the EMS consistent wild the NBP Blueprint. Technical assistance will include two on site visits by the NBP's consultants, one visit will include the preparation of a draft EMS Implementation Plan far The City's bicsdids program and the second will include a review, of The City's draft EMS; the NBP will also provide up to duce national training workshops on preparing the EMS to meet the NBP's requirements. NBP consultants will also be available to provide advice via telephone during the preparation of The City's EMS. Because of grant money uncertainty, the NBP will commit technical resou as for 12 months. Upon satisfnnory progreas in the development of The City's EMS and availability of 2004 gram money, the NBP will continue to provide technical assistance for the remaining 6 months of the program -The NBP will take appropriate steps to recognize The City's effort to develop an EMS at national biosolids commences and through other suitable venues or means. -The NBP will provide a certificate to The City documenting its membership in the NBP Code of Good Practice Club. -The NBP will publish areport on the experiences of the organizations that pastidome in the Demonstration Program. The report will also contain for ways strengthen the NBP's EMS Program based on these experiences. Commitments from the City of Bangor, Maine -The City eomntits to implementing the National Biosolids Partnership's "Code of Good Practice^ (Attached) -Following the results of the Implementation Plan Site Visit—The City will develop an EMS that is consistent with the NBP's EMS blueprint and will stmt operating within 18 months and will start operating by Jame 2005 at the latest. -The City will participate to up to three two-day training and information exchange workshops with the other Demonstration Organizations during the 18 months. op -58 -The City will share its EMS experimces with other organizations and share related inforam ion at local, regional, or rational conferences and meetings. -The Citywill provide f back to ds NBP on the EMS blueprint and document costs, benefits and other relevant infonmoon through short quarterly pmgesa reports and a fnal report. PointsofContaot National Biosolids Partnership City of Bangor, Maine Mr. Robin Hite Mr. Edward Barrett Chair City Manager National Biosolids Partnership 760 Main Sweet 601 Wythe Street Bangor, Maine 04401 Mexmdria, VA 22314 I Attachment The Code of GoodPmcdce The Code of Good Practice ("dm Code') is a broad framework of goals mad wnunihvevfs to guide the production, managemrnS trar epormtioq storage, and use or disposal of biosolids. Those who embrace the Code and participate in the EMS commit to "do the right thing." Code subscribers and EMS participants pledge to uphold the following principlesofconduct Compliance: To commit to compliance with all applicable federal, sate, and local requirements regarding operations and reclaimed water production at the wastewater treatment facility, and mavegement, transportation, storage, and one or disposal of biwolids away from the fatality. Product: To provide biosolids that meet the applicable standards for ther intended use or disposal. Environmental Management System: To develop an environmental management system for biosolids that includes a medwd of independent third -petty, verification to more effective ongoing biwolids operations Quality Monitoring: To endance the monitoring ofbiosolids production and management Practices. Quality Practices: To require good housekeeping practices for biosolids production, processing, transport and storage, and during final biosolids use or disposal operations. Contingency and Emergency Response Plans: To develop response plan for monticipmed events such as inclement weather, spills, and equipment malfunctions. Sustainable Management Practices and Operation&: To evimnce the environment by mmittmg to sustainable, environmentally acceptable biosolids mmagement practices and operations through an envicommemal management system. Preventive Maintenance: To prepare and implement a plan for preventive maintenance for equipment used to manage biosolids and wastewater solids. Continual Improvement: To seek command improvement in all aspects of laosolids management. Communications: To provide methods of effective cenu mdcarton wilt gatekeepers, stakeholders, and interested citizens regrding the key element of each environmental management system, including information relative to system performance. M-58 Background The National I ionat ids Partaerehip's Fmvironmmml Management Initiative The NBP will assist local mwicipalities and private companies in implementing Heir EMS programs by developing Ne following componems or "rook^ of the EMS blueprint for each facility m nae when implementing an EMS. These moll are now available on the NBP's Web Site at www.biosofids.org. -A Code of Good Practice that defines broad goals to guide biosolids management Programs. -A National Manual of Good Practices describing the fall range of management practices including prememxnt, neement, aM beneficial we or disposal practices. Each facility selects practices appropriate m its situation. -Elements ofars Emirorvnemal M gement System(EMS}These are the seventeen management areas that need to be pan of an EMS -EMS GuWarce Marital- ft guide to prepare the EMS to meet NBP's EMS -Inde pendent Thi rd Parry Venccatiparty panyNBP u m me Process of registering three auditm camperdesconduct the l6vd auditl.