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Home My WebLink About2004-11-08 05-11 ORDERCOUNCIL ACTION Item No. as-rn Crate: 11-08-04 Item/Subject: ORDER, Amending City Eventor Activity Entrance Fee Policy Responsible Department: ExegrNve Commentary: The Chy's Event or Activity Enhance Fee Policy provides guidance W Council and to staff regarding activitles or events for which an admission fee is normally charged. This Order will amend the Policy by adding a new Section 5.8 regarding employees woddng at Bangor Municipal Golf Course. For an susended period of time, the praMce at Bangor Muni has been to allow employees to play for free. When It came to our attention Nat the estaNished practice was not in conformance with City Policy, stiff was asked to review the situation and make a recommendation. Upon review, staff concluded that allowing free play with conditions would be In the best interest of the Goff Course. Supporting rationale Included: creating an incentive to hire employees; employees playing the course on a regular basis would became more familiar with R far maintenance activities and would he more invaAed in its upkeep; and of 43 golf courses in the state, 90 allowed free play for employees. This proposed amendment has been recommended by the Golf Course Professional, the Parks and Recreation Director and the Pada and Recreation Advisory Committee. Department Head This has been reviewetl and recommended for approval by the Government Opaations Committee at its October 27, 2009 meeting. ,. (( City Manager Associated Information: Order, Memo, Amended Policy Rnance Director City Solicitor Introduced for S Passage _ First Reading Page _ of Referral as -u Aesi�ed to Cowtllor Allen november S. 1006 CITY OF BANGOR ORDER. Amendlrw City Event or Activity Entrance Fee Poll By fhe aty Cmvel &Hie aryffaaW.. ORDERED, THAT, the City Event or Activity Entrance Fee Policy is hereby amended by adding Section 5.8 permHng free play with restrictions far employees working at Bangor Municipal Golf Course. SD CITY COmtl November 0, 2006 Hotlon Made and Seconded * 05-11 for Passage Pas 71' 0gD Hg (=LES) ^=n^' g' .ne ar e..iojry Sntaaoce Pee Policy MEMORANDUM jO: Government Operations Committee `� FR: Frank Comeau, Director, Parks & Recreation P (, RE:. Free Play for Goff Course Employees - DA: October 13,2004 Last Spring, this committee decided to retain the long-standing Policy at Bangor Municipal Goff Course of free play for employees during the 2004 golfing season. It was also decided to review this policy for possible changes Prior to next season. Staff surveyed forty-three golf courses in the state and found that of those contacted, only three did not have a policy permitting free play for staff. Western View of Augusta Permits full-time employees free play and part-time employees to play for half price. Riverside Municipal Golf Course / in Portland employees must work a minimum of 21 hours aweek in order to be eligible for free play. All courses surveyed have various day and time restrictions for employee tree play. A few courses even include free golf carts when available. Most felt It was in their best Interest to include free play as an incentive when hiring staff for relatively low wages. Golf Pro Brian Enman concurs with that conclusion. Therefore, staff recommends that employees work a minimum of sixteen (16) hours a week in order to be eligible for free play. Employees working less than sixteen hours a week would pay hall price, We feel it's important when hiring seasonal staff that they have an Interest in golf and in the golf course. This policy will enable us to hire quality people which in the long run is in the best interest of Bangor Muni. This policy has been reviewed by the Parks & Recreation Advisory Committee. Policy No. P.8.2 CITY EVENT OR ACTIVITY ENTRANCE FEE POLICY 1.0 PURPOSE This policy is intended to provide guidance to Members of the City Council and staff regarding the comment of Councilors and employees wishing to participate in City activities or events for which an admission fee is normally charged. 2.0 POLICY In general, City Council Members and employees are to be banned in the same manner as other ci6xns and members of the public for admission to activities or events for which a fee is charged. Council Members and employees are expected to pay such entry fees and shall not request or receive free admission for themselves or complimentary admission for others. This shall include but not be limited m such events as: the Bangor Stene Fair, concern; and other paid admission events az Bass Park and the use of City facilities and services such as the Golf Course or Sawyer Arena. 3.0 IMPLEMENTATION 3.1 City employees who are responsible for such events shall not provide free admission to Councilors or employees or to any other individual at the request of Councilors or employees. 3.2 Requests for flee admission or for other preferential treatment shall be rcportedm the City Manager. Where such request originate with a Member of the Council, the Manager shall inform the Chit of the City Council or, should the Council Chair he directly involved, the Chair of the Council Finance Committee. 3.3 The City Manager, with the assistance and support of the Council Chair, shell be responsible for the day to day interpretation and enforcement of this policy. 4.0 RIGHT OF ACCESS AND PARTICIPATION 4.1 Nothing in this policy shall be interpreted in such a manner w to deny to my Councilor or employee the same rights of access and participation which are Provided to members of the general public. 5.0 EXCEPTIONS The following limited exceptions we granted to this policy. Councilors and employees shall be allowed free admission to: Polity No. P.8.2 5.1 Evems where the sponsor of the event has requested that such individuals be present on provide a welcome, m formally represent the City or m otherwise fill an appropriate ceremonial function. 5.2 Such individuals are active participants in such events through assignments as contest judges, game participants, armormons, etc., where others with such assignments are provided with free admission. 5.3 The fairgrounds during the Bangor Stas Fair f purposes of inspecting the grounds, participating in events designed to publicize the activities of the fair, serving as volunteer workers, or to meet with Bass Park or Fair staff on items related to City business. 54 Events or activities sponsored or co-sponsored by the City where the Council has authorised waiver of admission foes to such individuals. 5.5 Events at which employees are assigned to work as a normal part of theirjob duties or due m special requirements of the event. This about include duty extras for employees of Police and Fire or other outside or non -duty employment which requires an imbvidual's presence as part of their outside job duties. 56 Events or activities which we offered as a recognition an employees through the Employee performance Award and Service Recognition Program or as an incentive for participation in the Cittys arcual Combined Charitable Campaign. 53 Events or activities where employee admission is paid by a third party with no direct relationship with the City. 5.8 For employees working at Bangor Municipal Golf Comic free play or play at reduced razes shall be mmnitted during off-peak lima and on a soot& available basis In order to modify for free play, emplovees must work a minimurn of sixteen boors per week Emolovees working less than sixteen hours nor week shall be repaired in pay half price. 6.0 REVISIONS The City Manager or members of the City Council may recommend changes to this policy from time to time. Such changes mus[ be approved by the full Council prior on becoming effective. Edward A. Barrett City Manager