HomeMy WebLinkAbout2004-11-08 05-03 ORDERItem No
Date: November 8, 2004
Item/Subject Order, Bid Award — Front End Loader
Responsible Department. Purchasing / Motor Pool
On October 20, 2004 the City received two (2) bids for a front end loader and the prices ranged
from $134,500.00 to $134,576.00.00 —see attached bid tabulation. This loader purchase is part
of the Motor Pool's phased equipment replacement program that is being funded with general
obligation bonds.
This equipment is being purchased under a "life cycle" bidding process whereby all cost of
maintenance over a fwe-year period is guaranteed. In addition, the vendor agrees to buy back
the equipment at a guaranteed amount at the end of the five-year period. See attached Award
Recommendation for details. '
The recommendation to purchase the John Deere loader from Nortrax for $134,500.00 was
reviewed by the Finance Committee on November 1, 2004 and referred to the City Council with
a recommendation for approval.
Department Head -
Manager's Comments: /�) eQ
Y�(.C� Gry Manager
Associated Information Order, Bid Tabulation, Award Recommendation
Budget APprovat
Finanre Director
Legal Approval:
Solicitor
Introduced for
X Passage
First Reading Page_of
Referral
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l_ CITY OF BANGOR
(TITLE.) Order, Authorizing Bid Award for the Purchase of a Front End Loader
By the my Coin/aftlre 0[y WRaigor
ORDERED,
THAT David N. Pellegrino, Purchasing Agent, is hereby authorized to execute a
purchase order in the amount of $134,500.00 for the purchase of a ]ohn Deere
front end loader from Nortrax Equipment Company.
IN CITT Counan
Awem6er 8, 2006
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AWARD RECOMMENDA
BIDTTEM(S): Front-end Loader DEPARTMENT: M
BUDGET REFERENCE: Requisition No.: )1092 Account Number: ]]0491001150
Budgeted Amount:$ 13500000 Available Balanom$13500000
Total Amount of Award Recommended: 5134.500.00
Vendors Recommended: Nortax
Number of Bids Sent: 7 Number of Bids Received: 2
Date Advertised: October S. 2004 Bid Opening Date: October 20 2004
Past Experience with vendor. _X_Excellent_GOod -Fair _Poor _No Prior Experience
If no experience, references dNcked or other method of vendor reliability established _
OTHERCOMMENTS:
Purchase the front-end loader from Nortrox of Hermon, the low bidder at $64,500 for the total
"life cycle" cast over a f veyear period. In addition to the purchase pace of the equipment, this
'life cycle' bid requert requires the bidder to guarantee the fatal maximum cost of repairs over
a five-year period and to also buy back the equipment at the end of the five years. This bid
process produces the true cost of ownership to the City.
If approved, the City will sell back (for $58,810) the loader that was purchased Ove years ago
and issue a purchase order in the amount of $134,580 for Me new replacement loader.
This award recommendation must be approved by the City Qpupcµ aFIs eve $100,000.
APPROVALS
COUNCIL FINANCE
Date: November 1. 2004
CRY OF BANGOR
BIDTABULATION Bid Opening: 10@%04
LOADER -FRONT END
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Nodrax
Herman, ME
The giver Stores
Hemron, ME
REM
DESCRIPTION
TOTAL
PRICE
TOTAL
PRICE
L
Front End Leader
134,500 00
134,576.00
Manufacturer
John Deere
JCB
Year and Mend
2004-624J
2004-436
2.
Guar. S Year TOtal Cost of Ra etre
0.00
3.
Guaranteed Buyback
70,000.00
4.
Tolal UfecycleOost
64 50000
134,67600
NEFBIDAMOUNT:
$ 64,50000
$134,57600
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