The URL can be used to link to this page

Home My WebLink About2006-04-24 06-156 ORDERItem Mo_. rr Date: April 24, 2006 �6 150 [tem/Subject Order, Authomdng Contract Award forinstallabon of 5pnnkler Systemsat Bangor International Airport. Responslble Department Bangor International Airport All bids received for the Installation of 15 sparkler systems in various buildings at the Airport were well over the available budget by approximately $700,000 and were deeri unacceptable. The City's engineer, Carpenter Associates, reviewed the bids and determined that there were charges in excess of $250,000 for the generzl contractors' mark-ups. The engineer suggested that better pacing could be achieved if the City rejected all bids and contracted directly with the sprinkler sub -contractor (who Is rayons@le for about 90%of Me work). This theory was proven when the sprinkler subcontractor agreed to assume one responsibilities of a general contractor and complete one job for approximately $200,000 les than the bids received (see attached bid tabulation). In addition, a reduction of over $500,000 was achieved by eliminating the foam systems in three buildings and eliminating Me entire system in Building 92. See attached letter from Randy Bragg of Carpenter Associates and the attached quote from Eastern Fire Protection that provide more cereals on the changes in the scope of work. On April 3, 2006 the Finance Committed reviewed and approved staff recommendation to award the contract to Eastern Fire Protecdon in the amount of $2,091,854.00 far the installation of fourteen sprinkler systems. Department Head Recommend approval. These systems are requiretl tc bring these buildings into compliance with current fire and life safety catles. CM Manager Associated Information: Order, Bid Tabulation, Award Recommendation, Carpenter Asodates and Eastern Fire Protection letters dated March 29 and March 15 respectively Budget Approval: J Finance Dirednr Legal Approval: I , UV CM 5o`Ilcitor Introduced for X Passage _ Fast Reading Page _ of _ Referral os 156 I rr "Sign" Co Cmmcilar Parriagiw April 24, 2006 i CITY OF BANGOR (TITLE.I Order, Authorizing Contract Award for Installation of Sprinkler Systems at Bangor International Airport By the Ory Counal ofth City OfRangor: ORDOMD. THAT, David N. Pellegrino, Purchasing Agent, is hereby aadrorized to execute a contract with Eastern Fire Protection in the amount of $2,091,854.00 for installation of 14 Sprinkler Systems at Bangor International Airport. II CITY COORCIL April 26, 2006 Norion Node and Secooded forY/'g(�/sage 88[ A Afi-i S6 OROeR [IpILp.J Au[Lorlafn¢ Cwtrac[ Averd for Installation of Sprinkler Systems at Manor Iatematfooal Airport bfignetl ro Councilor [� 06 156 CITYOFBANGOR x AWARD RECOMMENDATION BID ITEM(S): 15 Sprinkler Systems DEPARTMENT: BanoormternationalKIMOrt BUDGET REFERENCE: Requisition No.: Account Number- 8599-91008700 Budgeted Amount: $ 2,707,051.13 Available Balance: $ 2198 48411 Total Amount of Award Recommended: $2r091,854.00 Vendors Recommended: Easter Fire ProteclJon Number of Bids Sento 5 Number of Bids Received: 5 Data Advertised: 01/24106 Bid Opening Date: 02/08/06 Past Experience with Vendor: i Excellent _Good _Fair_Poor _No Prior Experience If m experience, references checked or other method of vendor reliability established _. OTHER COMMENTS: All bids received for the 15 sprinkler systems were well over the available budget by approximately $700,000 and were deemed unacceptable. The City's engineer, Carpenter Assodates, reviewed the bids and determined that there were charges in excess of $250,000 for the general contractors' mark-ups. The engineer suggested that if the City rejected all bids and cantracted directly with the sprinkler subcontractor (who is responsible for about 90% of the work) that we could save a lot of money. This theory was proven when the sprinkler subcontractor agreed to assume the responsibilities of a general contractor and complete the job for approximately $200,000 less than the bids received, see attached bid tabulation. In addition, a reduction of over $508000 was achieved by eliminddng the foam systems in three buildings and eliminating the entire system in Holding 92. See attached letter from Randy Bragg of Carpenter Assoolams and the attached quate from Eastern Fire Prom provide more detalls of the Changes in the smite of work. (N CE COMMITTEE: ` Date: City of Bangor Bid Tabulation: Sprinkler Systems - BIA Bid Opening: 02-08-08 Negotiated price for all work Bowmen Bros. Newport, Me E. L. Shea, Inc. Ellsworth, Me E. W. Liftlefield Hartland, Me ItemDescriotion SPrinklerSystem ay. 1 Total Price $2,797,572.00 Total Price $2,814,M.00 Total Price $2,988,000.00 1 1 Total: $2,797,572.00 $2,814,643.00 $2986,000.00 Negotiated price for all work Sullivan & Merritt Hermon, Me J.C. Cannistraro Watertown, Me I "Eastern Fre Protection Bangor, Me Item Descriotion01tL'- S dnlclpr Svstern Total Price $3,113,000.00 Total Price $3,530,000.00 Total Price $2592,200.00 1 1 Total: $3,113,000.00 $3,530,000.00 $2,592,200.00 Negotiated price for all work Os 156 FOLI CARPENTER ASSOCIATES CONSULTING ENGINEERS Received March 29, 20M MAR 3 0 2006 a 15r Mr. Robert Jarvis Bangor International Airport 287 Godfrey Boulevard Bangor, ME 04401 RE: BU SprOdder Systems Update Dear Bob Following is a cost summary ofthe Ba Sprinkler Project. As you kmw the negotiated quote from Eastern Fire Protection (FFP) of $2,529,200 is appmxnuately $200,000 less than bids from General Contractors. BPP is willingto complete essentiallythe same project for the mshwed price by elimiastiug the general contractor nark -up on then work. However, this amount is still over the budgeted amount In discussions with you, BIA at this time would like to reduce the scope of work to sprinkler only (no foam systems) in Buildings 252, 457, and 461 and eliminete all interior work from Balding 92. Reducing the scope within these buildings will save 5500,346 nolucmg the cost of work to be completed to $2,091,954, bringing the project anmuat to an acceptable level. Please refer to the following breakdown: Original Budget 217450000.00 :alTix+ Bngiesning 200,000.00 Hycmat Testing 1,500.00 Permits 1,000.00 Bangor Wats District Pees 25,616.00 Site Work Construction 297,777.77 Building Spriicler Construction (BH) 2,091,854.00 Total Cast 2,617,747.77 Contminney(= ming) 127,252.23 This contingency shouldberesewed to coverooforeseea required work. AcopyofEFP's cast breakdown has been included for yom review. M584 6875T1I-LWATERAV NQE •_ OLD70WN, MAINE 04968. 207.827.8001 k FAX 207-827-8234 W Robert Jarvis Page 2 1 us should serve £orpurposes ofpresenting w the Council for approval. Please notifyus and we complete the contract agreavau with Eastern Fire Pmte tion Please call if you need additional information. Sincerely, - Rmady Bmgg, P.B. Ca. Rebecca Hupp Jim Leavitt David Pellegrino CARPENTER ASSOCIATES OB 156 conmlfing Engineers 687 Stillwater Ave. r7 Old Town, Maine 04465 Tel (207) 8274MI • Fax (207) 827-8234 � Q iv(o(ifarpe„[nasroc.wm ne FAX COVER x Date: 31/a10(o Job#: 205f9t TO: ds6 Jarv,z From: �rdy 6rb5 Fax#: 9v5 -599E' Re: WA SQr•+a&C.r T6aea 3 pageshwhO Stlilswvapage. Iftherenreenygve onsorpmblems,pleame U (207)827-8001. Comments: �Zb, Ayyod-ed z EF P rosf C@ `P, S'92, 000 - 77—e ^t ,Saul.s allew°,� rtbN¢d t: 1i=zo,4 97 y B(d&, 92 eAM.+.,. to oa 2,5%2, 000 500, 3y e $2, 04),65y. SPP w�ndu<hVv.J. EASTERN FIRE ols 156 PROTECTION FIRE SPRINKLER CONTRACTORS AND DESIGNERS Much 15, 20M Mr. Randy Bragg 687 SWlwatw Ave Fax 827.8234 Ola Town, ME 04468 RE: BIABWMlNGSP1INELERSYSTEMS-Job#20584 SCOPE: Ivnall complete Fire Suppreseiov & Detention Systema b each of IS mtiaring BuiWbgs as deswbedw Nawivgs &bspecificaii®a. Modify ffiHvishvewfirepmW rooms as deEVW wdravriv85. All deaiBv. mateaials. fabnceaoq bsmlladwwdtestingtubebwwNancewith Plena&Spm, NFPA13,NFPA20, FA409,1ocalcode,a deMaine Stam Fire Mankind. INCLUDED: All State pomp, on texas, aU requhed imumua, and design drawings. Smrt-Up & Commuvoviag of each Fire Pump, Start -Up, To" & Commisaionmg ofwch Foam System, including full system discharge. Removal id1 angm#115 Bay 2 rodent net; immllation ofnew netting at completion of wddderimmllariov. AOowettm fr Baugm Hydro Chugesof$20,000.00 & C0y ofBangm Building, Sprhdda & EIa4fW Pamir Pas of $5,000.0; Also included is P&P Bond west of$29,500.00 COST.. (TWOMD.WON FIVE HUNDRED NINETY TWO MOUSAND TWO HONORED DOI.LADS).. S2,592,200.00 VALUEENGINEERING: Pa specs,fdlflowtesraof Faun Syammaweuh Hangmuiacladed disume uhedby emdaNsm Oow foemb each Henget. Ifthe owmrwaives tlds requvemevc, dmre will be significant anvbga available (ell requhedterta & wmmieeiodvg will aril) be pertmmed). NOT INCLUDED: Rmavmble wohdhc arrwgemevt Sr bem0adon ofsysmms in Hangar_#115; RFP expects We owns & engineer m hely intinof piis process. - Any painting of piping mmetauls. Any wmida work munderground piping Const swwpam mlaa aryipmaa for eutaide nt will - Construction ofa pump building - all egdpment will wwbe lowmdm Hanger 0463, NOTE: The Iwminn fm tanks end related foam e0aipmwt in Hangar 115 has not yet been ddeemined; Uthe mw location is mora then 70 fcet Dom the fire pump there will rate[ Probably be amort increase dram additional NuiPmwt required. NOW: Die msmmdtluttheexisang rtmaurd wmponevts ofall buddivgs wi6 aulalea dse additional bad ofdi sprinWa NPiuB & wnmvuenm; it u atm assuved tlmt the syrtem wPPmtiug the wspmded metal ceiling H Bay 2 of Hanger 463 will support0uaddinarW load of dl sprinkler PiWng&wmponema. NOTE: Gazed ovwalk-tlwueha wme oburvaaons, and 9uessions uke4 i[appara thazthe apace above the meml cdiwga b Hay Arms 1 ffi2 wHangar 463 is von-cpmbusgbl4 end wBl not requ've aprivklers. 11ds msumption w6l tune tobe wtlfirmed, aprivklae bthet space are vet included m tldstime. NOTE: Catalog submhWs fm Oe w[haprojw[will be aubmi0d iv atimdy maonv;Daign lhawioga will be permided wdsubmimd oven ongoing basis throughw[[beprojeaynmmbegimivgwmkivthe related buildmga. huDOatiw ie hazed ob allowing crews m wmk a minimum of four SO hav days Pa wcek, and w bdug dlowed awns m facBvies on weekends and viahm whey mceeearym melt schedules. <mntinmd> PAGE Two OFTa-Marta 15. lOM Or!UU I5G BGBIIQ.ISLYGSPRA'I(L RVSTEMb 1 fl NOTE: the owmr is reapmsiblero provide sudcienl heat (miv. 00° F) m all areas where water filled PiPinBis ivddled. NOTE: 'This propasil in based ov Ommailability of Ore ex'ting adalume coder supply, aW Om azsmpem Outde proposed chisogm suit improvements to the water supply will be completed. NOTE: Fasters Fire his not viewed die Oeceml Contract Fern at this ems. This proposal is based on drawings and spas prep" by CARPENTER ASSOCIATES and dated: December 28, 2003. Milmuum C1 & 2 aclmowldged. " Estimated Cost par Hangar: Hangar 115 Foam, Detection & Spklr Sys: S 503,785.00 Burger 115 SpmOda System Only: S 244,312.00 Hangar 252 Fonm, Ddeclio t At Spider Sys: S 323,167.00 Hanger 252 Sprinkler System Only: S 141,521.00 Hangar 457 Foam, Detection & Spite Sys: S 176,171.00 Harper 457 Sprinkler System Only: $38,348.00 Hangar 461 Foam, Detection & Spidr Sys: S 270,812.00 Banger 461 Sprinkler System Only: S 110,838.00 Hangar 462 Foam, Ddedion & Spidr Sp: S 324,261(6) Burger 462 Sprinkler System Only: S 133,049.00 Hangar 4(s3 Tom, Detection & Spklr Sys: S 259,335.00 Hanger 963 Sprinkler System Only: S 115185.00 Hangar 463 Pump Room: ............ S 93,043.00 N/A -------------), /A ------ Hangar 464Fosm, Detection& Spklr Syr: S 213,593.00 Hanger 464 Sprinkler Sysmm Only: 5110113.00 Hlhuger 115 in 262 m only sprin0lcN, it may be possible to alimimm We fire p carps mdoss buildings, alUus ems Fire Pumps nee included in the Sprinkler System Only pricing for 115 &262; the Fire Pump fw Hangar 457 is not indnded in the Sprinkler System Only Pricing - I have not verified that k un be eliminated dant Iam very sure 6 can be). • Estimated Cost per Now Hangar Building: Building 92 Sprinkler System: $20,900.00 Building 96 Sprinkler System: 541,009.00 Building# 97 Sprinkler System: $22,202.00 Building 121 Sprinlder System: $28,649.00 Building 253 Sprinkler System: 536,600.00 Building# 266 Sprinkler Syddn: $23,559.00 Building # 268 Sprinkler Syexm: $89,087.00 Building # 271 Sprinkler System: $ 78,577.00 These cost brmkdow a me bazsulres at items being ancepted, Well items are rot accepted, we reserve the right to caprice the re mimng buildings if legitimate cod changes should apply. Thio pmPosat is valid for 20 days. Hyou End my ofthe information comalel herein to be momentum please inform err in soon as possible. Please cell with my questions; we hope to have &a opposmnily w work with you on mi; project. Sincerely Paid TNSP ��