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Home My WebLink About2006-01-23 06-064 ORDERIbsen Ill 06 064 Dade: 1-23-2006 Item/Subject: Order, Authorizing Bid Award for Police and Fre Access Control System Commentary: On December ], 2005 the City received four (4) proposals for the installation of an Access Control System at the new Police Department facility and the existing He Department hath ies. The proposed costs ranged from $288,288 to $948,900 —see attached fabulation of bid amounts. These access control systems are being funded with Homeland Security grants. The total contract amount will be $258,505. This amount was negotiated down from the original bid amount of $288,288. This award is con0ngent upon full funding of the project by the Homeland Security Administration (an additional $38,162). See attached new from Lt. Ronald Gastia and ACP's "RevlSion #4" for details about the grant funding and price reduction. On 3anuary 18, 2006, the Rnance Commitee reviewed and approved the staff recommendation to award the contract to the low bidder, ACP Engineering of Rainville, CT in the amount of $258,505.50 (contingent upon full funding by Homeland Security). This bid award recommendation must be reviewed and approved by the City Council as I N $100,000. r^ V n /. — — D ai0op!]Clsfead Manager's Comments: /i Recommend approval. City Manager Associated Information: Order, Bid Tabulation, Award Remmmendation, Memo - PD Budget Appioval Finance Director Legal Approval: ��II r Introduced for X passage _ First Res irrp Page _ of Referral 06 064 Psaigneci to councilor stove ]awary 23, 2006 M CITY OF BANGOR (TITLE.) Order, Authorizing Bid Award for Police and Fire Access Control System. By the Cay Cowrzif oftlie Cdy o/eargor ORDERED, THAT, David N. Pellegrino, Purchasing Agent is hereby authorized to execute a contract with ACP Engineering in the amount of $258,505 for installation of an Access Control System at the Bangor Fre Department and the new Police Department Facility. In CITY COUNCIL January 23, 2006 Motion Made and Seconded fBoBMMr//Paad9y9nryryag''e PP PY CLERK, 0 N0U efiH ( nY Pi Authorising gid Award for Police AO16ned to Councilor St'.+([—'k -1�"w"' F r CITYOFBANGOR LL.. i? AWARD RECOMMENDATION BID ITEM(S): Access Control Systems DEPARTMENT: Nice a jime Danictragint BUDGET REFERENCE: Reguisition No.: Account Number: Budgeted Amount: Available Balance: $ Total Amount of Award Recommended: $ 258,505,00 Vendors Recommended: ACP Ermineerino I Number of Bids Sent: 11 Number of Bids Received: 9 Date Advertised: 11/09/05 Bid Opening Data: 12/07/06 Past Experience with Vendor:_ Excellent Good _Fair _Poor _No Prior Experience If no experience, references checked or other method of vender reliability established X OTHER COMMENTS: Award the contract to ACP Engineering Inc., of Plainville, CT, the low bidder. These access control systems for the police and fire departments are being funded with Homeland Security grans and the total contract amount will be $251 Tris amount was negotiated down from the original bid amount of $288,288. This award Is contingent upon full funding of the pmject by the Homeland Security Administration (an additional $38,162). See attached memo from Lt. Ronald Gasda and ACP's "Revision #9" for details about the grant funding a price reduction. This award must be approved by the City Council sinmj{is q+er $1 0,00 APPROVALS CITY COUNCIL FINANCE COMMITTEE: 06 064 TO Purchasing FROM, Lt. Ronald K. Gastia DATE: January 11, 2006 RE' Access Control Contract In November 2005, the City of Bangor solicited proposals for access control systems for both its Police and Fire Departments and a CCN system for the Police Department. Three proposals were received and the lowest bid was submitted by ACP Engineering Inc. of Plainville Ct. in the amount of $288,288.00. Funding for the project was acquired from three separate Homeland Security grants programs, all of which have been previously brought before the City Council. The total amounfof the grant awards is $220,343.10. The City engaged in value engineering with ACP in order to reduce the overall cost of the systems. The result was a reduction in costs from $288,288.00 to $258,505.00, a savings of $29,783.00. The balance ($38,161.90) for the systems will be obtained from Homeland Security funds that are designated for use by the City but that have not yet been allocated. Maine Emergency Management Administration has indicated that this project is appropriate for the use of those unallocated funds. The Police Department and the Fire Department recommend that a contract be awarded to ACP Engineering for the amount of $258,505.00 for the purpose of providing and installing access control and CCN security equipment in the - Police and Fire Departments. 35 tmm SOW Bangor Police Department nnn6^.-Maine Mill 207%4 2254 raa 202-94Y6824 TO Purchasing FROM, Lt. Ronald K. Gastia DATE: January 11, 2006 RE' Access Control Contract In November 2005, the City of Bangor solicited proposals for access control systems for both its Police and Fire Departments and a CCN system for the Police Department. Three proposals were received and the lowest bid was submitted by ACP Engineering Inc. of Plainville Ct. in the amount of $288,288.00. Funding for the project was acquired from three separate Homeland Security grants programs, all of which have been previously brought before the City Council. The total amounfof the grant awards is $220,343.10. The City engaged in value engineering with ACP in order to reduce the overall cost of the systems. The result was a reduction in costs from $288,288.00 to $258,505.00, a savings of $29,783.00. The balance ($38,161.90) for the systems will be obtained from Homeland Security funds that are designated for use by the City but that have not yet been allocated. Maine Emergency Management Administration has indicated that this project is appropriate for the use of those unallocated funds. The Police Department and the Fire Department recommend that a contract be awarded to ACP Engineering for the amount of $258,505.00 for the purpose of providing and installing access control and CCN security equipment in the - Police and Fire Departments. 08 064 AWP Nvnesam �le a bean REVISION M4 Drlainal Proposal Police Station base bid $23898000 Pat" Station 11,19,30800 Fire Dept. $28818800 Tatal Value Enaineerina per discussant with u, caNina $238.980,00 Police Station base bid -$3.32300 City Hell Arabia EQuorrenl8 installation -$7.94500 2 wMstatlons t server with 20' modern -$2,22000 Project Marshall - -$17,94500 Reeui DVR'mpues and Hem Dri Sale 43.899.00 credit for 4 card readem and assmialed materials/labor -$4,41000 Camera and monitor switch to Pelo $199,438.00 Revision At Tolel $49,30800 Fire Di Base Bid $3,323.00 Ciry Hall Access Equipment 8lnslalleYo $3.96000{. Nue h -. "Addnal te„ $1.25600,067,0 Additional pooratstatron,g5 t poor at Started $59,06)00 Revision p4 Told $1K,, 38.00 NewPolice Sheri $59,067.00 New Fire Bept $258,505.00 New Total M City of Bangor Bid Tabulation: Access Control System Re -Bid Bid Opening: 12/07/05 ACP Engineering Plainville, CT ACP Engineering Precision Access Description Police Department Qty. 1 Plainville, CT So. Portland, Maine Access Contra System 3 Closed Circuit Television 1 Item Description Otv. Total Price Total Price Fire Department 1 Access Controls stem 1 $49,308.00 $102250.00 Total: $49,308.00 $102,250.00 ACP Engineering Plainville, CT Precision Access So. Portland, Maine Item 2 Description Police Department Qty. 1 Total Price $122,718.00 Total Price $159,250.00 Access Contra System 3 Closed Circuit Television 1 $110,282.00 $187,400.00 Total: $238,980.00 $340,850.00