HomeMy WebLinkAbout2007-01-22 07-072 ORDERO1/22i2OO7
Item No, 07 072
o W: 1-22-M7
item/Subject: Order, Authorizing the Expenditure of $1,580 In Support of the Camp Bangor
Program
Responsible Department Oily Council
commerrtary:
Camp Bangor Is a Libra Foundation funded program that provides every V to Ba' grade student
in the Bangor public schools with the opportunity to attend the Maine summer camp(s) of their
choice through after an $800 or a $1,000 scholarship. An annual Camp Fair, sponsored by
Camp Bangor, allows students and their families the opportunity to review many different camp
options a[ one time. The program also holds an annual Citywide Clean Up in which a majority of
Bangor Oty parks are cleaiced by children who receive Nese scholarships. City support for this
Program has been an Important element of to Ubra Foundation's continuing involvement. Last
year, more tan 800 Bangor residents and other local families attended the Camp Fair. Over
300 children and parents participated in Me citywide cleanup. Last year, the Ubra Foundation
distributed in excess of $700,000 on behalf of more tan 830 Bangor students trough summer
amp scholarships. Of tat amwn4 half went directly m Bangor organizations.
The Oty has provided financial support to this program in to past, including to purchase of t-
shirtsforampersforanumberofyears. Perihe Council's Wshes,the United Way,te
program's organizer, has contained funding directly from Ubra for the t shirts tis year.
Deparunent Head
This request was reviewed by the France Committee on January 18, 2007. Upon review of to
request and much discussion, and citing the desire to reduce expenses, a motion was made and
seconded to not provide to support. Councilors Allen and Blanchette voted In favor of to
motion, and Councilors D lco and Stone voted against to motion. As a resuk this request
comes forward to to full Council without a Committee recommendation.
AsseInfmmmloe:
Revieww of of Request Application for Support, Footling of Non -Profit Organizations Policy
Budget Approval:
FinanceDlreetOr
Legal Approval:
city somoftr
Introducetl for
% Passage
First Reading page _ of _
Referral
01/22/2007
nssa�aadmcowalo� sone 07 072
TED "I CITY OF BANGOR
(MILE.) Order, Aumorbing the Bpenoiture of $1,580 in Support of the Camp Bangor Program
By me LBy Loo /ofthe O'tyofBangar.-
ORDERED,
That the expenditure of $1,580 In existlng budgeted funds within the City Council budget is
hereby authorized in support of the Camp Bangor Program, said expenditure to be as follows:
$1,000 for the rental of the Bangor Civic Center for the annual summer camp fair and up to
$580 for expenses related to the barbecue following the annual Cry -wide dean up event.
IN CITY COUNCIL
JANUARY 22, 2007
NOTION MADE AND SECONDED FOR
PASSAGE. MOTION DOUBTED
VOTE: 8-1 COUNCILORS VOTING YES:
ALLEN, D'ERRICO, FARRINGTON,
GRAIIVICR. GREENS, HOURS. FATHER &
STONE COUNCILORS VOTING NO:
BLANCHETTE
PASSED
CITY CLERK
(TTME,)AllthQrJZJDA the expanditume of 51.580
in Support of the Camp Bangor Program
STONE
07 072
To: City Councilors
From: Debbie Cyr, Finance Director
Date: December 22, 2006
Re: Request for Support of Camp Bangor
The United Way of Eastern Maine on behalf of the Camp Bangor program has
requested a waiver of the $1,000 Civic Center rental fee for the upcoming Camp
Fair and up to $580 for the barbeque celebration.
In accordance with the CiWs Funding of Non -Profit Organizations policy, a
questionnaire was sent to the United Way asking for specific information related
to this request and their response is attached. In order for this process to
continue, I will need to hear from at least three Councilors, who support
consideration of this request by December 29m, 2006. If there is not sufficient
support, the United Way will be informed that their request can not be
considered at this time.
Below is the criteria employed by the Finance Committee to evaluate such
requests;
3.4.1 The extent to which city support b evedid for the program or project
to take place. SuppoR should generally be provided only in iretanot
where it is car Is antidpated to bei essential for the pmlect or program to
OIXYr.
3.4.2 The benefit whim the City or it residents will receive. This should
include an evaluation of the nem Por the program and protect an as
antapated Immediate and bng-tens impact.
3.4.3 The number of City of Bargor residents to be directly benefited. The
attend to which the program or undect is open or available to the largest
possible number of dre class or targetetl beneficiaries should be taken
into account. Programs or projects which bereft small or select
numbers of individuals shall generally he denied funding.
Based upon the information provided and the historical sentiment of the Council
as it relates to the funding of this event, this request does appear to meet our
criteria for funding.
The Camp Bangor program funded by the Libra Foundation makes $800 of
scholarship money available to every Bangor student entering 4o, 5u', and
$1,000 to those entering 6d and 70 grade. United Way administers the
program and the Libra Foundation funds the scholarships. United Way has been
successful in obtaining sponso ship(s) to fund the cost of the T-shirt, but me
foundation looks for local Involvement.
If I can be of any further assistance, please feel free to contact me.
01/22/2007
07 072
NON-PROFIT FUNDING REQUEST
SPECIAL PROJECTS 2007
Date: December 14, 2006
Organization Name: United Way of Eastern Mains, The camp Bangor
Program
Total Amount Requested: $1,500.00
Breakdown of Request
• camp Bangor Fain $1,000 toward Civic Center Rental
• City Wide Clean Up a Bnp: $580.00 to fund the barbecue
Portion of the event
1. Briefly describe the special project or program for which
funding is requested.
Camp Bangor is a Libra Foundation funded program that provides
United Way with the extraordinary opportunity to furnish every
3`^-6ed grade student in the Bangor public Schools with a
Scholarship to use at the Maine summer camp(.) of their choice.
Beginning this. year, the scholarship S unta have changed and The
Libra Foundation can now Offer $000 for third and fourth grade
students, while continuing to offer $1000 for fifth and sixth
grade students, To be eligible for the program students must
meet the School department's good citizenship guidelines and
"perform community Service.
Over the past seven years, United way, due in large part to 0
ur
partnership withseveral ral City /school departments, and this past
Year with a generous grant from Bangor Noontime Rotary club, has
esfully administered this generous program and sent a
majority of 3`e - 6`a grade Bangor Public school students to
summer camp. Our work not only involves the basic administration
of a scholarship program, which distributes Ov r $700,000
actually through more than 830 children, but also works to make
sure those most at risk can take advantage of this great -
Opportunity. Currently, w eworking closely with school
Principals to ensure that every me of their students has the
beet chance to receive and use this scholarship.
As part of the scholarship program, we host a CaMn Fair, a
annual event that allows students and their families, as well as
the public, the
e
opportunity t0 review many different camps options
One
at o e time, free of charge. United Way has a1e0 collaborated
with the City of Bangor and Bangor Beautiful to hold a Citywide
Cleanup in the spring to get the city's parks ready for
mmertime use and help the students meet their community service
requirement
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07 072
z. Please provide information on the number of individuals who
will directly benefit from the project or program, including
the number of Bangor residents.
Last year, more than 800 Bangor residents and other families from
surrounding Communities attended the Camp Fair. During the summer
Of 2006, 838 (sot of those eligible - up 4% from last year)-
Bangorchildren to grades 3-6 registered for -e camp using
their Camp Bangor Scholarship. The program also engaged More than
300 children and parents on a windy May day in cleaning 15 city
Forks and achoolyards as part 02 the Citywide Cleanup and
barbecue. Most impressive is that the program distributed m
ore
than $700,000 into Maine's economy, almost half of that directed
to Bangor organizations including the Bangor Parks and Recreation
program, HUsson College, the Maine Discovery Museum, Penobscot
Theatre, The Bangor Y, and Penobscot valley School of Gymnastics.
3. Please provide information on the total cost of the project
and program andother sourceof funding already available or
which are anticipated to be raised.
The Libra Foundation provides the funding for the scholarship
Program and a percentage at the administrative coats with in-kind
support from the United pay. Last year, the City of Bangor
supported the Camp Bangor Fair by paying $1,000 toward the rental
fee of the civic
enter. Although United Bay Charges a fee to
camps for booth rentals, it is necessary to u much of these
funds to offset other expenses of the program. year, The
City of Bangor also sponsored the Citywide Cleanup (gee attached
budget). This event is truly aunity wide supported event.
Bangor Beautiful donates trash bags and gloves for the Cleanup.
Pepsi Bottling company in Hampden donates all of the beverages
and other organisations discount many of the item, needed.
Penobscot SobCOzps students help prepare food and serve at the
Barbecue.
This year, we ask the City of Bangor to continue supporting the
Camp Bangor Fair with the $1,000 Contribution toward the rental
Of the Civic Center. We also request continued funding for the
City Nide Clean Up 4 Barbecue eetlmated at $580.00. These
funding requests not only help us to cover costa associated with
administering Camp Bangor, but also demonstrate to The Libra
Foundation the appreciation and Support of the City of Bangor.
4. Specify and, to the extent possible, quabtify the benefits
which the City of Bangor or its residents, taken a whole,
may anticipate receiving from the project or programa-
The Camp Bangor program provides extraordinary summer experiences
to many children who otherwise would not have such opportunities.
instead of Bangor children Spending their summer days at home,
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07 072
supervised or without 'structured activities, a majority of 3'a -
5m grade students enjoy learning new
skills, meeting youth and
counselors from other parte of the state, country and world,
increasing theirownabilities and talents and experiencing brand
w opportunities. Principals and teachers report that the
program has been a useful tool to motivate students. many parents
have told us .that their child returns from camp with a
new
maturity. The City of Bangor Housing Department ban also
applauded the program for engaging youth who might otherwise be
causing damage or engaging in other delinquent behaviors.
The camp Fair provides a fun, interactive, indoor wintertime
activity for local families. It also provides an opportunity for
all parents in Bangor to learn more about available summer
Program options and youth serving organizations in our area.
5. Please attach any other information that you feel would be
helpful in evaluating this request or provide this information
in the apace below.
As mentioned above, many Bangor children, families and businesses
benefit from this program thanks to the generosity of the Libra
Foundation. we appreciate any Support the City of Bangor is able
to contribute. as one of only three cities in the state of Maine
fortunate enough to have this program, the discounted price of
the Civic Center rental and the sponsorship of the Citywide
Cleanup 6 Barbecue go a long way toward making the most of o
Libra Foundation a mme casp scholarship grant.' Thank you for
Your consideration and support.
Name of Authorized Representative: Sara M. Yasner
Address: 34 Springer Drive, Ste. 201,
Bangor, M8 04401
Telephone: 941-2000
Mail: saraqmltedw
Upon receipt of this request, it will be forwarded to the members
of the City council for their review if, within seven days,
three or more members of the council indicate that they are
interested in. considering the request, it will be forwarded to
the Finance Committee for its consideration and recommendation.'
If recommended by Finance, a final decision on funding will be
made by the full City Council. Applicants will be notified of
the date and time of the Finance committee meeting. -If lees than
three members of the Council indicate that they are interested In
considering the request, the applicant will be notified that the
request will not be considered. ..
CouncilorSignatures)three signatures are required in order for
this request to proceed)
16'�
camp Bangor Bllmaary Report 2006 07 072
In 2006, through a generous great from the Bangor Noontime Rotary
Club, Camp Bangor focused attention o increasing the utilization
Of Camp Bangor Sumer camp scholarships. In to
purchasing Camp Bangor t -shirts, the grant enabled us to hire
Margaret Clancey, a recently retired 6`h grade teacher from Jame,
F. Doughty School. Margaret worked part time March through
August providing extra support to Camp Bangor families. As a
Ault of bar effort, we Saw a 44 increase in children using
their scholarships to attend summer amps
• 198 camp Bangor students received extra support, compared to
99 students in 2005.
• Out of the 198 students receiving extra Support, 92 registered
With Camps, compared to 61 in 2005.
Extra support included initial and ongoing contact by Camp
Bangor, follow-up help with applications, one- n -one meetings
with
parents (through both office and at-home visits),
arrangement of medical physicals, coordination of
transportation and other camp -related details.
Many of the families Margaret Clancy worked with required
regular contact, intensive follow up and ongoing support.
A total of 944 students received Camp Bangor / Bangor Rotary
t -shirts.
Camp Bangor Comparative Statistics for Summer
2004 1 2003 2002
4811 Bangor Public school
children enrolled in
who were appy—o"d for
(944)
1949)
(1009)
(1018]8
944'
Camp Bangor
(1137)
(1100)
&/X of approved students
898
B94
914
Who registered for camp
(838)
037)
(916)
91V
(9]6)
see
(1022)
67N
o
i f total eli ible
801
(1035)
atudents (all Ban
1839)
768
(83 ])
]94
(916)
754
784
BA
public school 3-6�I
(9]6)
110221
(1035)
graders) Who registered
for camp
Ictal Libra dolla4s
$707,152
$69B,58
$]9],22
$]84,00
$]92.92
9]90.00
2110cated to Cenp'
J67})a
5
2
to9rRma(65k).0
(lted
(saw)
1
A
(6]i)•
Libra
as
dollar, available
(number of
eligible.tndente
a x8$1,000
he t
the total
psi
he
a udenel.
16L
Camp Bangor Sliumtary Report 2006
07 GIs'
This year we attempted follow up contact with every o of the
106 approved students that ultimately did not register for camp.
The results are as follows:
Follow up responeea/ reasons for not using cans
Ban o eaholarship
Vnknown: pemnt unman
phone disconnected o
fewily mnvea r
X of alvdenth
53
t of ateaenta
49t
child did not wane eo o co ramp
No follow through by parent (parent told us at least
19-
let
twice they were all set and going to sign up but did
not)
17
16%
Child medical issued
Child awe summer
for the s
16
6k
"Illy issues
6
64.
No Grana ortatiom bus or taxi not appropriate
5
1
SP
18
Stories of Individual families helped through Rotary Grant
Written by Margaret Clausey, Fall 2006
Family #1:
My first family will always play in my mind as a special
experience. I was asked
by the social worker at the James F. Doughty school to help out a
Chinese family with two buys. The Parente run a Chinese
restaurant and work very long hours. The boys spend most of
their time at the restaurant when they are not in school. It w
as
Obvious that the Camp Bangor program would be a good fit for them
during the summer. There were obstacles to overcome
ve come mostly .
around the long hours Of work and the lack of medical care for
the family in this area. They would often go to New York if they
could for medical assistance Or ven back to China if n ary
s
for treatment. 80 something a simple as an ofEice visit for a
camp physical was a challenge
The parents were very appreciative of the help and attention that
we re giving them to enable their boys to go to camp. However,
Sunday was the only day they could manage a doctor's visit and
there are not many doctors' offices available on Sunday for
Physicals. PCNC was more than accommodating in this regard and
allowed them to come on Sunday for the physicals. The Bangor
Children's Fund paid for the physicals and again the parent, were
most appreciative. _
While most of my dealings were with the mother, one day I went to
the restaurant and the boys were there. The older o,
immediately got up. from his neat, came to me and said,"My Brother
says that you are the one that is doing all the work so that w
an go to camp. Thank you.- And at that point he shook my hand.
Ihad case unannounced, ,0 1 am sure this gesture was genine and
from the heart ot
a twelve year old, ince his parents would not
/a1
Camp Bangor Slumiary Report zoos 07 072
have had time to coach him in the proper way to thank me If all
else is in vain, on that day I knew that my position had validity
and that there were families who needed and appreciated the
effort involved in getting their children to camp.
In total r visited this family f 's n times at their restaurant.
a
Each time I was given a bottle owater, since that was what I
had chosen on the first visit when offered something to drink.
Each time I came away knowing that this was a family that deeply
appreciated the work and generosity of the Libra Foundation and
camp Bangor in making summer camp possible for their two boys.
Family #S,
Another family had two little girls in third grade. I had been
asked early on to meet with the mother, but I could not get in
touch with her. eventually w connected, and I e realized
that she w extremely shy, bucared very much that her
daughters attend camp. She made sure her sister was there when I
met with her the first time and I thick that w wise decision.
Teachers at her daughters, school had encouraged her to send them
to a camp for artistically -talented children. She wasv ery
pleased that the teachers had acknowledged the special
capabilities of her children. We made the decision to send them
to windover Arts Center for two weeks and left the door open to
Other camp experiences if the opportunity arose.
United Way of Eastern Maine
2007 'Camp Bangor City Wide Clean Up and
BBQ Budget
Sponsors: United Way, City of Bangor, Ranger
Beautiful
Event: City Wide clean 1p
Date: May 2007
hrpoae: To Clean the City parka and school
Yards and provide a community service activity
for Camp Sanger and other children s families.
Expenses
Hot dogs and Hamburgers
Rolls, ice condiments, supplies, etc...
Beverages -10 cases donated by Pepsi
Beverages -10 cases purchased
Chips -donated by Chartwell's
Grill rental
Porta Potty
Activities costs
Estimated Request for City Wide Clean Up
2007
Estimated
Actual
Estimated
2007
2006
2006
$225.00
$223.05
- $225.00
$100.00
$80.33
$95.00
$0
$0.00
$0.00
$60.00
$53.33
$0.00
$0.00
$0.00
$0.00
$145.00
$141.15
$130.00
$50.00
$50.00
$50.00
$20.00
$0.00
$100.00
$580.00
$547.86
$600.00
O
,4
O�
A
Q'X 07'e
01-300
FUNDING OF NON-PROFIT ORGANIZATIONS
1.0 PURPOSE
The purpose of this policy Is to outline the circumstances under which the City of
Bangor will consider making a contribution to a non-profit organization or cause'
and to outiime a procedure and guiding principles for considering such requests
for support.
2.0 POLICY
It Is the policy of the City of Bangor to not contribute funds to non-profit
organizations for general or unspecified operating purposes. Generally, non-
profit organizations do not pay property taxes, and the City meets its obligations
to these agencies through the provision of standard municipal services. From
time to time, the City also recelves requests for support From such organizations
for special Projects or purposes. Haze again, it is the general policy of the City to
not provide such support unless an overriding municipal interest is involved and
the conditions specified below are met.
3.0 PROCEDURES FOR PROCESSING REQUESTS
3.1 Operating Requests
When a request for general operating assistance Is received from a non-
profit organization, the City Manager Is authorized to respond to that
request with a standard form letter indicating the City's policy as outlined
above.
3.2 Special Project Requests
Should d request be contemplated for a special project or program, the
requesting organization must provide the following information to the City
Manager's Office:
3.2.1 A brief description of the special project or program;
3.2.2 Information on the number of individuals who will directly benefit
from the project or program, incuding the number who are Bangor
residents;
3.2.3 The total cost of the project or "ram and other sources of
funding already available or which are anticipated to be raised;
j(6
07 072
01-300
3.2.4 The benefits which the City of Bangor or its residents, taken as a
whole, may anticipate receiving from the project or program; -
3.2.5 The amount of funding requested.
3.2.6 Such other Information as may be deemed useful in addressing the
criteria and guidelines outlined in Section 3.4 below.
The City Manager or his/her designee shall provide requesting
organizations a Standardized form or application format to insure that the
necessary information is available m the Council
3.3 Procedure for Processing Requests
3.3.1 .Upon recelpt, the City Manager shall forward the request to the
members of the City Council with a request that those members of
the Council interested in formally considering the request indicate
that interest within seven calendar days.
3.3.2 A request for funding will be forwarded to the Finance Committee
only In Instances where three or more Councilors request that
funding be considered.
3.3.3 Should three or more Councilors not request consideration within
seven calendar days, the Qty Manger shall respond to the
questioning organization In writing informing them that the request
will not be considered by the Qty Council.
3.4 Finance Committee Consideration
Should the request be scheduled for Finance Committee consideration, the
Committee will evaluate the request based on the following criteda:
3.4.1 The extent to which City support Is essential for the program or
Project to take place. Support should generally be provided only in
Instances where it Is or is anticipated to be essential for the project
or program to occur. -
3.A2 The benegt which the City or its residents will receive. This should
Include an evaluation of the need for the program and project an
Its anticipated Immediate and long-term Impact
3.4.3' The number of City of Bangor residents to be directly benefited.
The extent to which the program or project is open or available to
the largest possible number of the class or targeted benencianes
should be taken Into acetum. Programs or projects which benefit
small or select numbers of Individuals shall generally be denied
.funding.
07 07[
01-300
3.4.4
The extent to which the Program or Project will further the goals,
Objectives, and priorities of the City. The Council should evaluate
the extent to which the program or project specifically addresses
an established Council goal, objective, or priority. In addition,
consideration will be given to whether and the extent to which the
program or project can be reasonably expected to reduce the
demand for City services or direct expenditures.
3.5
Council Approval -
Should the Finance Commlttee recommend City support for the
program or Project, the Committee shall recommend a source of
funding and an item shall be placed on the City Council agenda.
- The final decision will be made by the full City Council at the point
where It approves or disapproves of the necessary funding.
4.0 D(CEPTIONS AND CLARIFICATIONS
4.1
Traditionally Funded Requests
The City Council has traditionally funded the following organizations
and programs as an element of the annual budget process and may
continue to do s:.
4.1.1 4v' of July Corporation
4.1.2 Bangor Convention and visitors Bureau
.
4.1.3 Private School Transportation, Books, and Testing Materials
4.1.4 -Bangor Public Library
4.1.5 Maine Shakespeare festival
4.1.6 East/West Highway Association
4.2
Purchase of Goods and Services
Nothing In the policy shall be construed s as to limit the ability of
the City of Bangor to purchase goods or contract for services from
non-profit agencies.
- 4.3
-Memberships
Nothing In this policy shall be construed so as to limit the ability of
the City of Bangor to participate in membership organizations such
as the Maine Municipal Association or National League of Cities or
to provide financial support. to non-profit agencies working
1l2
07 072
01-300
specifically on City of Bangor legislative or programmatic Issues
where such support either direcNy supplements or replaces staff
efforts or the eRuris of mntc d- for pofr agencies.
4.4 In -Kind Support -
The City Manager Is authorized to provide In-kind services or
Support to specific projects or programs sponsoredby non-profit
agencies where:
4.4.1 Such projects or programs meet the intent of this policy;
4.4.2 Edstng City staff and resources are available for the
purposes requested and on be provided within authorized
budget levels;
4.4.3 The total anticipatedsupport costs are not anticipated to
exceed $5,000;
4.4.4 The provision of such support will not violate any other
administrative policy, rule, or regulation governing City
operations; and
4.4.5 The Manager finds that the support provided is in the
general Interest of the citizens of Bangor.
5.0 RESPONSIBILi1Y FOR REVIEW
The City Manager shall review this policy as necessary and recommend such
changes as may be appropriate to the full Council.
Passed; 7-23/2001 by 00 01-300
10