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HomeMy WebLinkAbout2007-11-14 08-026 ORDERO� 026 r _ ��^bf ��x^,r. AsvBoedWCowcilw O'errtco eovea6er 14, 2007 CITY OF BANGOR (TCTLE.) ORDER, Authorizing the City Manager to Enter into an Agreement with the Federal Transportation security Administration to Participate in the Explosives Dete limn Canine Team Program BE IT ORDERED BY THE CM COUHCD. OF THE CITY OF BANGOR THAT, the Oty Manager is hereby authorized to enter Into an Agreement with the Transportation security Administration for the purpose of partiapating in the Explosives Detection Canine Team Program under the terms and conditions outlined in the TSA Statement of Joint Objectives; and BE IT FURTHER ORDERED, THAT, the said Agreement shall be in such form and style as determined acceptable by the City Solicitor. IN CI'R fAOX m November 34, 2007 Notion made and secavded for Passage Passed ^n �A �Om` , 1l �cki DgenxP cIa a # 0g-026 ORDER Roa rg Rotor er I mto aann ngxeenemc mtn the PeFederalst ry o Participateintne'8aploewesaivee De[eCc1w Avi6udbCauoulor � /iA -��. OR 026 3 7. The NEOCTP will assign Field Canine Coordinators (FCC) to each Participant who wilt be responsible for overseeing and evaluating the Participant's compliance with Me conditions set forth in Me SOJO and SOPP. It is Me responsibility of Me FCC's W assist Meir assigned Participants in interpreting Meir responsibilities as outlined in the SOJO and SOPP, and to offer Meir assistance in requests made tc comply with the conditions set therein. 1. The Participant agrees to maintain a sufficient number of TSA-cer8fied explosives detection canine teams (three team minimum) to satisfy the responsibilities Outlined in Paragraphs 2, 3 and 4 below. 2. The Participant will ensure that TSAcerdfie f explosives detection canine teams are available to respond to the Participant TOS 24 hours a day, 7 days per week on an on. duty or of -duty on-call basis. The intent Is to provide maximum coverage during peak operating hours, and to maintain the ability to promptly respond to threats that affect public safety or TOS. 3. The Participant will conduct proficiency training and other canine activities within view of the public to increase public awareness of TSA explosive detection canine teams and provide a noticeable comment to terrorist threats or criminal Sava". The Participant will also ensure the presence of canine activiy, during both peak and non - peak hours. The Participant agrees that these TSA -certified explosives detection canine teams will be utilized at least 80% of their duty time, annually, in the transportation environment. 4. The Participant agrees to provide 25% of their duty cycle of each team's activities in a Cargo Environment searching cargo. 5. The Participant will ensure that a written plan exists Mat describes how on-call TSA ceNfied explosives detection canine teams will respond to threat incidents at Me designated TOS(s) within a maximum of 45 minutes. The plan will also allow TSA - certified explosives detection canine teams to assist another agency/entity in accordance with local mutual aid agreements. The plan must be made available to Me TSA upon request. Under no circumstances will the Participant forfeit its own TOS responsibilities to assist another agency. 6. The Participant will provide handlers to meet Program requirements, including Me mandatory initial handler training. The required retention period for all handlers in Me Program is a minimum of three years. Failure to comply with Me three-year retention period may result in Me TSA pro-rafing reimbursement costs of handler training. The TSA will give favorable consideration to evidence Mat the premature departure of the FOR OFFICIAL USE ONLY Pulse Awflablity to be Determined UMer5 USC 552 88 626 a handier could not have been reasonably foreseen. Resolution of specific details on outstanding issues will be accomplished on a case-bycase basis. T. The Participant will provide Safe and sanitary kennel facilities for Program canines when kenneled at Me TOS or the handlers' residents. These facilities must provide for Me proper supervision, protection, and care of the canines, and under no circumstances may the canines be left unattended for extended periods of time or left in makeshift accommodations. Kennel facilities require at a minimum: • Adequate ventilation, cooling, heating, and sanitation systems. • Minimal noise levels. Kennels must not be located near runways, taxiways, engine test cells, small arms ranges, or other areas where the time weighted overall average Sound pressure level for any 24-hour period exceeds 75 adjusted decibels. • Areas must be free of infestations of mosquitoes, ticks, rodents, other pests or Parasites. Kennel plansfdesigns shall be reviewed and approved by Me Chief, NEDCTP prior to initiating purchase or ConsWction. Attachment 3 of the Cooperative Agreement provides samples of kennel types. 8. While on leave, Temporary Duty (TDY), or extended absences, the handier must notify their respective FCC of their arrangements for Me proper care and supervision of Meir canine. Options include boarding at Me department's designated veterinarian, department -approved facility, or by another TSA certified canine handler. Requests by Me handler to transport a TSA canine out of it general residencelurisdictional area will be made in writing and assessed on a case-by-case basis by Me respective FCC. 9. The Participant will ensure canines are transported on -duty and off-duty in vehicles configured with adequate temperature control, padding and screening to ensure proper health, safety and security of Me canine. Attachment 4 of the Cooperative Agreement identifies minimum vehicle requirements. 10. The Participant will ensure Mat each canine team receives the necessary TSA - mandated proficiency training per weeloduly cycle to maintain TSA certification standards, and Met all training is documented. Proficiency training shall consist of multiple training scenarios Per week/duty cycle, which will result in a minimum of sixty minutes of actual search (sniff) time. (Nate: It Is Me TSA's Position Mal significantly more Man 80 minutes of searic"ni(f time Per weeluduly cycle is required ro maintain canine proficiency, but at an absolute minimum, be TSA requires 80 minutes of searchlsniff time per week/duty cycle per team.) FOR OFFICAL USE ONLY Public AvallaWity to be DeRnIMd Under USC 552 DR f2F s a. Individual proficency training requirements for each canine team shall be goal oriented and based on the educated and infomred assessments made by the uniCs canine handlers, trainers and supervisors. Training scenarios shall vary in search times, to include minimum, moderate and extended searches, and must include but not be limited to all areas within their TOS. b. Proficiency training objectives and exercises should be based upon Me handlers, trainers and supervisors intricate knowledge of each team's strengths, weaknesses, past problems and past evaluation resuBs. c. Complete, detailed and accurate records must be maintained for all proficiency training conducted by each team. Training records must be entered into the CWS within 2445 hours of completion, with the exception of training on aircraft. All aircraft training records should be entered! into Me K-9 Training Add Reporting System (KTARS) module of the CWS within 2 hours following Me end of to training activity, but no later than the and of the handler's shift Instructions for accurately completing training records are located in be Program CWS. 11. The Parodpant will ensure net adequate routine and emergency veterinary care for all canines is providetl. Routine care includes semlannual examinations and Scheduled Immunizations. The Participant wilt also notify Meir FCC of all emergency care incidents. A first aid kit with emergency care items will be provided to each handler by Me TSA to treaVstabilize their canine in the event of an emergency. All canines diagnosed as being overweight will be placed on a weight management plan under the supervision of a licensed veterinarian. Attachment 5 of the Cooperative Agreement identifies general veterinary care requirements. 12. The Participant will ensure Mat TSA -certified explosives detection canine teams are available to participate in the initial certification, annually scheduled evaluations and re- evaluations (as necessary) in accordance with current Program evaluation guidelines. In Me event of an emergency, the evaluation may be rescheduled. Failure to comply with this provision may result in the removal of the affected teams) from Me Program. 13. The Participant will ensure that if a TSA canine team fails an annual evaluation or training mission, a written corrective action plan will be formulated. This plan will address each commemYrecommendimon made by Me evaluators in their written trip report and will be completed within 15 calendar days after receipt of the report. The action plan will be forwarded to Me Chief, NEDCTP who will review Me plan and send copies to the Chief, Support Branch; Area Canine Coordinator (ACC); and respective FCC. 14. The Participant will ensure that If a canine team fails two consecutive annual evaluations or training missions due to handier error or lack of required training, the handler will be permanently removed from the Program. FOR OFFICIAL USE ONLY Public Availability Is be Datermlre5 Under USC 552 08 026 15. The Participant will ensure that any decertified canine teams) responding to a threat or incident notifies the air carder or airport operator, prior to Me start of the search, that they are currently decertified. 18. Canine team Utilization records must be entered into Me CWS within 24, but no later than 48 hours after the actual searches are completed. Instructions for accumbely completing utilization records are located in the Program CVS. 17. The Participant will immediately notify their respective FCC if canine teams encounter training or operational problems. Participants are also encouraged to contact the NEDCTP Training and Evaluation Branch to discuss training problems or concems. 18. The Participard wilt ensure TSA owned canines are not crass -trained, bred or disposed of. TSA maintains sole ownership of TSA -owned canines and on a case-by- case basis may transfer ownership, via retirement, to a Participant. Any Participant wishing to retire a TSA -owned canine most make appropriate requests in accordance with the requirements identified in Attachment 6 of the Cooperative Agreement. Final approval rests with the Chief, NEDCTP or his designee. In the event of a canine death, the NEDCTP most be notified in writing by a ceNficated veterinarian. This letter should be provided to the designated FCC for distribution to the appropriate NEDCTP branches. 19. The Participant will ensure locallycwned canines utilized In the Program are not cross -trained to detect other substances than those authorized by Me NEDCTP. The NEDCTP does not encourage or support the use of patrol tratned canines for use in explosives detection. 20. The Participant will immediately notify the NEDCTP, in writing, of their desire to terminate participation in the Program. Resolution of specific details on outstanding issues will be accomplished on a weeLycase basis. 21. The Participant is required M send one canine representative to the annual K-9 Program Review. This national meting provides a unique opportunity to bring all TSA Participants together to discuss pertinent Issues including training problems, solutions, techniques, veterinary updates, and other crucial information. Participants will be notified of the specific target audience in advance of the Progmm Review. Partial reimbursement for participation in to program review will be provided by the TSA 22. The Participant will comply with all requirements for Me proper storage, handling and transportation of all explosive training aids in accordance with the Program SOPP and Bureau of Alwhoi, Tobacco and Firearms (BATF) requirements. 23. The Participant Will ensure Mat a written departmental plan exists that outlines to procedures to be followed to others to to requirements of the Program SOPP. The plan must contain, at a minimum, the information listed in Attachment T of the Cooperative Agreement, and must be made available to the NEDCTP upon request. FOROFTICIA-USEONLY Public AvailabAily 0 be DwBrmhed Undir 6 USC eel 24. The Participant will store only NEDCTP-provided and/or approved explosives in Me TSA -provided explosives magazines. These NEDCTP provided explosives will be used solely by Participant teams in the Program. The Participant will store Mese NEDCTP provided explosives in the appropriate magazine as directed by the NEDCTP at the time of delivery of the explosives. No other substances or items may be stored in Mese magazines at any Time. The Participant will comply with the current version of the Program SOPP. The NEDCTP may approve modifications to the magazine on a cass- by-case basis. 25. The Participant will document the removal, use and return of explosive training aids used during training exercises, demonstrators, evaluations, or for any other reason. This document must contain, at a minimum, the information listed in the "NEDCTP Explosives Training Ad Sign INOut Lag' listed in Attachment 8 of Me Cooperative Agreement This information must be made available M Me NEDCTP upon request. INITIAL PLACEMENTIRELOCATION OF TSA PIPLOSNE MAGAZINES 1. The Participant will ensure Mat the site for the TSA-NEDCTP pmvidetl explosives magazines meets the requirements of Title 27, Code of Federal Regulations, Part 55, Commerce and Exploswes, Bureau of Alcohol Tobacco and Firearms (BATF) Explosives Law and Regulations (BATF P 5400] [09y )D, and the Department of Treasury. The magazine site must be siWatetl in accordance with BATF P 5400.7 [09/00], Table 55.216 and TSA NEDCTP Requirements set Porth by your Airport Division, Airports District Office or applicable requirements of the individual TOS to accommodate 500 lbs, of high explosives. Preparation will Include coordination with BATF to obtain site approval, site preparation and the unloading of magazines upon delivery. 2. The Participant will ensure that Me TSA NEDCTP provided magazines are received onto an already constructed 23 x 9 foot concrete slab, au inches thick, resting on tap of four inches of free draining material, and engineered according M site specific soil conditions to support Me structure together with 24 hour ingress and egress. 3. The Participant will physically off load the explosives storage magazines from the shipping source. Once Me Participant begins to physically off load the magazines, the Participant assume responsibility for them. 4. The Pariapant may include local site preparation and installation costs in claims far reimbursement. The expense of providing additional security for the TSA NEDCTP provided exploswes magazines (e.g., security fencing, solar poweretl motion sensing security lighting, etc.) may be approved by Me NEDCTP for reimbursement on a case- by-case basis. FOR OFFICIAL USE ONLY Pudic Avalebility b he Determined Under 5 USC 552 V 2 026 OTHER PROVISIONS 1. Field Carti cation: The Participant may acquire its own locally procured canine(s). The NEDCTP will approwvdisapprove requests for field certifications as appropriate. Requests must be received 60 days prior to the start of the annual evaluation. The following requirements must be satisfied to complete field certification Ota locally procured canine: a. The handier must successfully complete Me NEDCTP approved handler training course. b. The Participant must make a written request for'field cer6ficagon' of Its locally procured canine(s). If Me request is approved, these team(s) will be included in the nem regularly scheduled annual evaluation. c. Proficiency training records for the previous six (6) months must be submitted with the request. 2. Loss/DecerNNcation of Locally Procured Canlne(s): If a locally procured canine fails to certify in two consecutive field certifications, the canine will no longer be eligible to participate in the TSA Program. The Partidpant has six momhs, from the time of the second consecutive field certification failure, to provide an acceptable locally procured canine as a replacement. If unable fo do so, Me Participant will be assigned a TSA-NEDCTP procured canine as the replacement in Omer to meet Program objectives. If the Participanbhandler involved declines to accept a TSA-NEDCTP procured canine, they may be subject to removal from Me Program. The Chief, NEDCTP will make final determinations on a case-by-case basis. 3. Participant Requests for TSA -procured Canines: The TSA will strive in good faith to provide TSA-NEDCTP procured canines as quickly as possible depending on available resources and mission objectives. 4. Requests for TSA- NEDCTP Cea led Canine Teams) Assistance In National, International, State or Local Matters: The Participant, TSA NEDCTP, stale or local law enforcement agency may jointly determine that it is appropriate to use TSA NEDCTP certified canine teams to assist another agency/entity m the event of a critical local, state, national or International matter (provided that such support would not diminish the ability of the Participant to respond at its own TOS). The TSA NEDCTP will coon inate these requests. Participants and local TSA should have plans in place fo address jurisdictional concerns in these matters. (Note: The requesting agency or entity will be responsible for reimbursing all associated expenses Involved with this request to the Participant) 5. ExplwaNes Training Aide- Contamination Quaky Conbok It is imperative Mat uniform standard quality control procedures, as outlined in the Program SOPP are adhered fo when utilizing explosives paining aids. This will ensure FOR OFFICL USE ONLY Public Availability to be Delerrunetl Under 5 USC 552 that the best possible contamination controls are exercise: when conducting proficiency training. 6. TSA HQ Stay and Field Canine Coordinators: The Field Canine Coordinator serves as the primary point of contact for Participants. All written correspondence must be coordinated with the designated FCC prior to submission to other NEDCTP entities. Attachment 9 of the Cooperative Agreement identifies contact information for NEDCTP Program staff. T. A1lachments: The TSA may provide adminushative and informational updates to the attachments wiMout re -issuance of this agreement (i.e., updates to the HO Program Staff listing). Any new atfechmends) or significant changes to the current attachments will be acoompllshed through written modifications. I'MOFFIDNLUSEONLY Pubic Availability to be DeternnirdUmer 5 U5C 553 M 026 aladiment2oftne Coopaeava Agmenent Reimbursable Items Listed below are items that are authorized for reimbursement — not tc exceed current FY obligating level of Ponding. All cost incurred over and all FY obligating level funding will be th5 responsibility of the Recipient • Handlers Salaries Payroll Compensation & Benefits (PC&B) Overtime • Tralner Salaries(percentage contributed in dlrectcorrelagon of time required W maintain proficiency of TSA canine teams) - PC&B - Overtime • Handier and Trainer Uniforms and Laundering • Canine Expenses - Maintenance - Food - Veterinary Care - Medication • Kenneling: Home and Airport Facilities • Administrative/SupportAreas for Use Only by TSA Canine Handlers and Supervisors - Office EquipmenhFurniture • Vehicles/Vehicle Equipment - Radio's -MOTS - Heat Warning/Alan System - Window Tinting - Care/Matntenance - Caging - Lighbunurens/Signs FOR OFFICIAL UGE ONLY Public Availability to be ONttmired Under USC 552 03 026 Anacnmrn 2 a me coallwsave Ae�am • Explosive Storegaffransportation - Transport Trailers (Descriptions must be submitted and approved in writing by NEDCTP HG Staff) - Magazine Site Preparation and Installation - Additional Security for Magazine Area (Requires TSA Approval) • Explosive Training Aids (used in addition to the TSA provided training aids) on a case-by-case basis. • Training Equipment - Video Camera - NNCR • Communication Media - Internet Access MomMy Service Charges - Computer, Printer, Related Software and Maintenance - Maintenance on Computers (GFE) Pagers and Monthly Service Charges Call Phones and Monthly Airtime Charges • Procurement of locally trained canine may be approved for reimbursement only after the canine has successfully completed a Field CeNigcation and will be approved on a case -by -case -basis. • HandlerRraineriCanine Unit Supervisors TramingRravel related to specific explosives detection canine team activities. (Must be approved by HO NEDCTP Staff prior to travel) FOR OFFICIAL USE ONLY Public Avansh iyto be Determined Under 5 USC 662