HomeMy WebLinkAbout2007-11-14 08-026 ORDERO� 026
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CITY OF BANGOR
(TCTLE.) ORDER, Authorizing the City Manager to Enter into an Agreement with
the Federal Transportation security Administration to Participate in the Explosives
Dete limn Canine Team Program
BE IT ORDERED BY THE CM COUHCD. OF THE CITY OF BANGOR THAT, the Oty
Manager is hereby authorized to enter Into an Agreement with the Transportation security
Administration for the purpose of partiapating in the Explosives Detection Canine Team
Program under the terms and conditions outlined in the TSA Statement of Joint Objectives; and
BE IT FURTHER ORDERED, THAT, the said Agreement shall be in such form and style as
determined acceptable by the City Solicitor.
IN CI'R fAOX m
November 34, 2007
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7. The NEOCTP will assign Field Canine Coordinators (FCC) to each Participant who
wilt be responsible for overseeing and evaluating the Participant's compliance with Me
conditions set forth in Me SOJO and SOPP. It is Me responsibility of Me FCC's W
assist Meir assigned Participants in interpreting Meir responsibilities as outlined in the
SOJO and SOPP, and to offer Meir assistance in requests made tc comply with the
conditions set therein.
1. The Participant agrees to maintain a sufficient number of TSA-cer8fied explosives
detection canine teams (three team minimum) to satisfy the responsibilities Outlined in
Paragraphs 2, 3 and 4 below.
2. The Participant will ensure that TSAcerdfie f explosives detection canine teams are
available to respond to the Participant TOS 24 hours a day, 7 days per week on an on.
duty or of -duty on-call basis. The intent Is to provide maximum coverage during peak
operating hours, and to maintain the ability to promptly respond to threats that affect
public safety or TOS.
3. The Participant will conduct proficiency training and other canine activities within
view of the public to increase public awareness of TSA explosive detection canine
teams and provide a noticeable comment to terrorist threats or criminal Sava". The
Participant will also ensure the presence of canine activiy, during both peak and non -
peak hours. The Participant agrees that these TSA -certified explosives detection
canine teams will be utilized at least 80% of their duty time, annually, in the
transportation environment.
4. The Participant agrees to provide 25% of their duty cycle of each team's activities in a
Cargo Environment searching cargo.
5. The Participant will ensure that a written plan exists Mat describes how on-call TSA
ceNfied explosives detection canine teams will respond to threat incidents at Me
designated TOS(s) within a maximum of 45 minutes. The plan will also allow TSA -
certified explosives detection canine teams to assist another agency/entity in
accordance with local mutual aid agreements. The plan must be made available to Me
TSA upon request. Under no circumstances will the Participant forfeit its own TOS
responsibilities to assist another agency.
6. The Participant will provide handlers to meet Program requirements, including Me
mandatory initial handler training. The required retention period for all handlers in Me
Program is a minimum of three years. Failure to comply with Me three-year retention
period may result in Me TSA pro-rafing reimbursement costs of handler training. The
TSA will give favorable consideration to evidence Mat the premature departure of the
FOR OFFICIAL USE ONLY
Pulse Awflablity to be Determined UMer5 USC 552
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a
handier could not have been reasonably foreseen. Resolution of specific details on
outstanding issues will be accomplished on a case-bycase basis.
T. The Participant will provide Safe and sanitary kennel facilities for Program canines
when kenneled at Me TOS or the handlers' residents. These facilities must provide for
Me proper supervision, protection, and care of the canines, and under no circumstances
may the canines be left unattended for extended periods of time or left in makeshift
accommodations.
Kennel facilities require at a minimum:
• Adequate ventilation, cooling, heating, and sanitation systems.
• Minimal noise levels. Kennels must not be located near runways, taxiways,
engine test cells, small arms ranges, or other areas where the time weighted
overall average Sound pressure level for any 24-hour period exceeds 75 adjusted
decibels.
• Areas must be free of infestations of mosquitoes, ticks, rodents, other pests or
Parasites.
Kennel plansfdesigns shall be reviewed and approved by Me Chief, NEDCTP prior to
initiating purchase or ConsWction. Attachment 3 of the Cooperative Agreement
provides samples of kennel types.
8. While on leave, Temporary Duty (TDY), or extended absences, the handier must
notify their respective FCC of their arrangements for Me proper care and supervision of
Meir canine. Options include boarding at Me department's designated veterinarian,
department -approved facility, or by another TSA certified canine handler. Requests by
Me handler to transport a TSA canine out of it general residencelurisdictional area will
be made in writing and assessed on a case-by-case basis by Me respective FCC.
9. The Participant will ensure canines are transported on -duty and off-duty in vehicles
configured with adequate temperature control, padding and screening to ensure proper
health, safety and security of Me canine. Attachment 4 of the Cooperative Agreement
identifies minimum vehicle requirements.
10. The Participant will ensure Mat each canine team receives the necessary TSA -
mandated proficiency training per weeloduly cycle to maintain TSA certification
standards, and Met all training is documented. Proficiency training shall consist of
multiple training scenarios Per week/duty cycle, which will result in a minimum of sixty
minutes of actual search (sniff) time. (Nate: It Is Me TSA's Position Mal significantly
more Man 80 minutes of searic"ni(f time Per weeluduly cycle is required ro maintain
canine proficiency, but at an absolute minimum, be TSA requires 80 minutes of
searchlsniff time per week/duty cycle per team.)
FOR OFFICAL USE ONLY
Public AvallaWity to be DeRnIMd Under USC 552
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a. Individual proficency training requirements for each canine team shall be goal
oriented and based on the educated and infomred assessments made by the
uniCs canine handlers, trainers and supervisors. Training scenarios shall vary in
search times, to include minimum, moderate and extended searches, and must
include but not be limited to all areas within their TOS.
b. Proficiency training objectives and exercises should be based upon Me handlers,
trainers and supervisors intricate knowledge of each team's strengths,
weaknesses, past problems and past evaluation resuBs.
c. Complete, detailed and accurate records must be maintained for all proficiency
training conducted by each team. Training records must be entered into the
CWS within 2445 hours of completion, with the exception of training on aircraft.
All aircraft training records should be entered! into Me K-9 Training Add Reporting
System (KTARS) module of the CWS within 2 hours following Me end of to
training activity, but no later than the and of the handler's shift Instructions for
accurately completing training records are located in be Program CWS.
11. The Parodpant will ensure net adequate routine and emergency veterinary care for
all canines is providetl. Routine care includes semlannual examinations and Scheduled
Immunizations. The Participant wilt also notify Meir FCC of all emergency care
incidents. A first aid kit with emergency care items will be provided to each handler by
Me TSA to treaVstabilize their canine in the event of an emergency.
All canines diagnosed as being overweight will be placed on a weight management plan
under the supervision of a licensed veterinarian. Attachment 5 of the Cooperative
Agreement identifies general veterinary care requirements.
12. The Participant will ensure Mat TSA -certified explosives detection canine teams are
available to participate in the initial certification, annually scheduled evaluations and re-
evaluations (as necessary) in accordance with current Program evaluation guidelines.
In Me event of an emergency, the evaluation may be rescheduled. Failure to comply
with this provision may result in the removal of the affected teams) from Me Program.
13. The Participant will ensure that if a TSA canine team fails an annual evaluation or
training mission, a written corrective action plan will be formulated. This plan will
address each commemYrecommendimon made by Me evaluators in their written trip
report and will be completed within 15 calendar days after receipt of the report. The
action plan will be forwarded to Me Chief, NEDCTP who will review Me plan and send
copies to the Chief, Support Branch; Area Canine Coordinator (ACC); and respective
FCC.
14. The Participant will ensure that If a canine team fails two consecutive annual
evaluations or training missions due to handier error or lack of required training, the
handler will be permanently removed from the Program.
FOR OFFICIAL USE ONLY
Public Availability Is be Datermlre5 Under USC 552
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15. The Participant will ensure that any decertified canine teams) responding to a
threat or incident notifies the air carder or airport operator, prior to Me start of the
search, that they are currently decertified.
18. Canine team Utilization records must be entered into Me CWS within 24, but no
later than 48 hours after the actual searches are completed. Instructions for accumbely
completing utilization records are located in the Program CVS.
17. The Participant will immediately notify their respective FCC if canine teams
encounter training or operational problems. Participants are also encouraged to contact
the NEDCTP Training and Evaluation Branch to discuss training problems or concems.
18. The Participard wilt ensure TSA owned canines are not crass -trained, bred or
disposed of. TSA maintains sole ownership of TSA -owned canines and on a case-by-
case basis may transfer ownership, via retirement, to a Participant. Any Participant
wishing to retire a TSA -owned canine most make appropriate requests in accordance
with the requirements identified in Attachment 6 of the Cooperative Agreement. Final
approval rests with the Chief, NEDCTP or his designee. In the event of a canine death,
the NEDCTP most be notified in writing by a ceNficated veterinarian. This letter should
be provided to the designated FCC for distribution to the appropriate NEDCTP
branches.
19. The Participant will ensure locallycwned canines utilized In the Program are not
cross -trained to detect other substances than those authorized by Me NEDCTP. The
NEDCTP does not encourage or support the use of patrol tratned canines for use in
explosives detection.
20. The Participant will immediately notify the NEDCTP, in writing, of their desire to
terminate participation in the Program. Resolution of specific details on outstanding
issues will be accomplished on a weeLycase basis.
21. The Participant is required M send one canine representative to the annual K-9
Program Review. This national meting provides a unique opportunity to bring all TSA
Participants together to discuss pertinent Issues including training problems, solutions,
techniques, veterinary updates, and other crucial information. Participants will be
notified of the specific target audience in advance of the Progmm Review. Partial
reimbursement for participation in to program review will be provided by the TSA
22. The Participant will comply with all requirements for Me proper storage, handling
and transportation of all explosive training aids in accordance with the Program SOPP
and Bureau of Alwhoi, Tobacco and Firearms (BATF) requirements.
23. The Participant Will ensure Mat a written departmental plan exists that outlines to
procedures to be followed to others to to requirements of the Program SOPP. The
plan must contain, at a minimum, the information listed in Attachment T of the
Cooperative Agreement, and must be made available to the NEDCTP upon request.
FOROFTICIA-USEONLY
Public AvailabAily 0 be DwBrmhed Undir 6 USC eel
24. The Participant will store only NEDCTP-provided and/or approved explosives in Me
TSA -provided explosives magazines. These NEDCTP provided explosives will be used
solely by Participant teams in the Program. The Participant will store Mese NEDCTP
provided explosives in the appropriate magazine as directed by the NEDCTP at the time
of delivery of the explosives. No other substances or items may be stored in Mese
magazines at any Time. The Participant will comply with the current version of the
Program SOPP. The NEDCTP may approve modifications to the magazine on a cass-
by-case basis.
25. The Participant will document the removal, use and return of explosive training aids
used during training exercises, demonstrators, evaluations, or for any other reason.
This document must contain, at a minimum, the information listed in the "NEDCTP
Explosives Training Ad Sign INOut Lag' listed in Attachment 8 of Me Cooperative
Agreement This information must be made available M Me NEDCTP upon request.
INITIAL PLACEMENTIRELOCATION OF TSA PIPLOSNE MAGAZINES
1. The Participant will ensure Mat the site for the TSA-NEDCTP pmvidetl explosives
magazines meets the requirements of Title 27, Code of Federal Regulations, Part 55,
Commerce and Exploswes, Bureau of Alcohol Tobacco and Firearms (BATF)
Explosives Law and Regulations (BATF P 5400] [09y )D, and the Department of
Treasury. The magazine site must be siWatetl in accordance with BATF P 5400.7
[09/00], Table 55.216 and TSA NEDCTP Requirements set Porth by your Airport
Division, Airports District Office or applicable requirements of the individual TOS to
accommodate 500 lbs, of high explosives. Preparation will Include coordination with
BATF to obtain site approval, site preparation and the unloading of magazines upon
delivery.
2. The Participant will ensure that Me TSA NEDCTP provided magazines are received
onto an already constructed 23 x 9 foot concrete slab, au inches thick, resting on tap of
four inches of free draining material, and engineered according M site specific soil
conditions to support Me structure together with 24 hour ingress and egress.
3. The Participant will physically off load the explosives storage magazines from the
shipping source. Once Me Participant begins to physically off load the magazines, the
Participant assume responsibility for them.
4. The Pariapant may include local site preparation and installation costs in claims far
reimbursement. The expense of providing additional security for the TSA NEDCTP
provided exploswes magazines (e.g., security fencing, solar poweretl motion sensing
security lighting, etc.) may be approved by Me NEDCTP for reimbursement on a case-
by-case basis.
FOR OFFICIAL USE ONLY
Pudic Avalebility b he Determined Under 5 USC 552
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OTHER PROVISIONS
1. Field Carti cation:
The Participant may acquire its own locally procured canine(s). The NEDCTP will
approwvdisapprove requests for field certifications as appropriate. Requests must be
received 60 days prior to the start of the annual evaluation. The following requirements
must be satisfied to complete field certification Ota locally procured canine:
a. The handier must successfully complete Me NEDCTP approved handler
training course.
b. The Participant must make a written request for'field cer6ficagon' of Its locally
procured canine(s). If Me request is approved, these team(s) will be included
in the nem regularly scheduled annual evaluation.
c. Proficiency training records for the previous six (6) months must be submitted
with the request.
2. Loss/DecerNNcation of Locally Procured Canlne(s):
If a locally procured canine fails to certify in two consecutive field certifications, the
canine will no longer be eligible to participate in the TSA Program. The Partidpant has
six momhs, from the time of the second consecutive field certification failure, to provide
an acceptable locally procured canine as a replacement. If unable fo do so, Me
Participant will be assigned a TSA-NEDCTP procured canine as the replacement in
Omer to meet Program objectives. If the Participanbhandler involved declines to accept
a TSA-NEDCTP procured canine, they may be subject to removal from Me Program.
The Chief, NEDCTP will make final determinations on a case-by-case basis.
3. Participant Requests for TSA -procured Canines:
The TSA will strive in good faith to provide TSA-NEDCTP procured canines as quickly
as possible depending on available resources and mission objectives.
4. Requests for TSA- NEDCTP Cea led Canine Teams) Assistance In National,
International, State or Local Matters:
The Participant, TSA NEDCTP, stale or local law enforcement agency may jointly
determine that it is appropriate to use TSA NEDCTP certified canine teams to assist
another agency/entity m the event of a critical local, state, national or International
matter (provided that such support would not diminish the ability of the Participant to
respond at its own TOS). The TSA NEDCTP will coon inate these requests.
Participants and local TSA should have plans in place fo address jurisdictional concerns
in these matters. (Note: The requesting agency or entity will be responsible for
reimbursing all associated expenses Involved with this request to the Participant)
5. ExplwaNes Training Aide- Contamination Quaky Conbok
It is imperative Mat uniform standard quality control procedures, as outlined in the
Program SOPP are adhered fo when utilizing explosives paining aids. This will ensure
FOR OFFICL USE ONLY
Public Availability to be Delerrunetl Under 5 USC 552
that the best possible contamination controls are exercise: when conducting proficiency
training.
6. TSA HQ Stay and Field Canine Coordinators:
The Field Canine Coordinator serves as the primary point of contact for Participants. All
written correspondence must be coordinated with the designated FCC prior to
submission to other NEDCTP entities. Attachment 9 of the Cooperative Agreement
identifies contact information for NEDCTP Program staff.
T. A1lachments:
The TSA may provide adminushative and informational updates to the attachments
wiMout re -issuance of this agreement (i.e., updates to the HO Program Staff listing).
Any new atfechmends) or significant changes to the current attachments will be
acoompllshed through written modifications.
I'MOFFIDNLUSEONLY
Pubic Availability to be DeternnirdUmer 5 U5C 553
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aladiment2oftne Coopaeava Agmenent
Reimbursable Items
Listed below are items that are authorized for reimbursement — not tc exceed
current FY obligating level of Ponding. All cost incurred over and all FY
obligating level funding will be th5 responsibility of the Recipient
• Handlers Salaries
Payroll Compensation & Benefits (PC&B)
Overtime
• Tralner Salaries(percentage contributed in dlrectcorrelagon of time
required W maintain proficiency of TSA canine teams)
- PC&B
- Overtime
• Handier and Trainer Uniforms and Laundering
• Canine Expenses
- Maintenance
- Food
- Veterinary Care
- Medication
• Kenneling: Home and Airport Facilities
• Administrative/SupportAreas for Use Only by TSA Canine Handlers
and Supervisors
- Office EquipmenhFurniture
• Vehicles/Vehicle Equipment
- Radio's -MOTS
- Heat Warning/Alan System
- Window Tinting
- Care/Matntenance
- Caging
- Lighbunurens/Signs
FOR OFFICIAL UGE ONLY
Public Availability to be ONttmired Under USC 552
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Anacnmrn 2 a me coallwsave Ae�am
• Explosive Storegaffransportation
- Transport Trailers (Descriptions must be submitted and approved in
writing by NEDCTP HG Staff)
- Magazine Site Preparation and Installation
- Additional Security for Magazine Area (Requires TSA Approval)
• Explosive Training Aids (used in addition to the TSA provided training
aids) on a case-by-case basis.
• Training Equipment
- Video Camera
- NNCR
• Communication Media
- Internet Access MomMy Service Charges
- Computer, Printer, Related Software and Maintenance
- Maintenance on Computers (GFE)
Pagers and Monthly Service Charges
Call Phones and Monthly Airtime Charges
• Procurement of locally trained canine may be approved for
reimbursement only after the canine has successfully completed a
Field CeNigcation and will be approved on a case -by -case -basis.
• HandlerRraineriCanine Unit Supervisors TramingRravel related to
specific explosives detection canine team activities.
(Must be approved by HO NEDCTP Staff prior to travel)
FOR OFFICIAL USE ONLY
Public Avansh iyto be Determined Under 5 USC 662