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Home My WebLink About2008-06-23 08-238 ORDERCOUNCIL ACTION Item No. 08-298 babe: July 28,2M Item/Subject: ORDER, Awarding Bid for Revenue Control Parking Equipment at Bargor Intemadenal Airport Respondble Department: Bangor International Airport Commentary: On May 28, 2008, the City received two (2) bids for revenue control parking equipment The bid prices were $218,500 and $976,511.00 - see attached bid tabulation. On June 23, 2008, the Ory Council tabled an Order awarding the bid In order to obtain additional Infonnatim related to the purchase. On July 16, 2008, the Finance Committee reviewed the additional information provided by Airport and Republic parking staff. The current system Is over ten years old, operates on a 005 based computersystem, maintenancecosts are increasing, and partsavailablllty, Isa prabiem. ThlspreJect would replace all the ticket dispensers, the 6 gates that have not been replaced to date, the fee computer, the license plate inventory un% the credit card express exit machine, hotel reduction station, and all necessary software components to run the entre system. Based upon the additional Information provided, staff also recommended that the secondary cashier computer am credit card terminal be eliminated from the third evt lam and replaced with a Pay -In lane device that will allow customers use cash or credit or debit cards Man automated pay station. The net Impact of these changes increases the bid from $218,500 to $131,500; however, thiswill allow for reducing required cashier hours. Payroll savings will cover the cost differential within the first two years after installation. After discussion ofthisadd'idonal Information, the FranceCammNee urommouslyrecommendsdte purchase of this equipment from Onclnnad Time Recorder of Maine in the amount of $231,500. Department Head Manager's Comments: Since the original bid recommendation was tabled by the Council on June 23, 2008, the original order will need to be amended by substitution wkh�the attached order. Aff&)b -DY SU85T %UVOIJ Oty Manager Associated Infanution: Order, Bid Tabulation, Memos (Airport and RepuNlC Parking) Budget Approval X Passage _ First Reading Referral Finance Director City solicitor Page—of— ^ �qu� Assigned to councilor u•errico 08-238 s (Aoenaea) eF CITY OF BANGOR (TITLE.( ORDER, Awarding BIG for Revenue Control Parking Equipment at Bangor Intematlonal Airport. Ey the City Coon/ of the Ory ofEangor ORDERED, THAT, Deboah Cyr, Finance Director, is hereby authorized to execute a purchase order in the amount of $231,500 for the purchase of revenue control parking equipment for Bangor International Airport. ns 238 x`y,�ry Assigned to Councilor Y'Erxico June 23. 2000 CITY OF BANGOR (TITLE.) ORDER, Awarding Cod for Revenue Control Parking Equipment at Bangor Internadonal Airport. By Me CO CWMI of bte C#y of Bangor. ORDERED, THAT, Deborah Cyr, Finance Director, is hereby authorized to execute a purchase order in the amount of $218,500 for the purchase of revenue control parking equipment for Bangor Intema0onal Airport. 7 i IN CIRS CODNCIL 1 1 June 23. 2000 Motion Made and Seconded for Passage p 08-230 Motion Made and Seconded t0 Refer to Finance Comitlee ORDER Notion Doubted Vote: I-1 [{PiIR �lvarAino AiA f'm Bweun rol Couvcalors voting Yea: Blanchette. Parking Equipment at Beugor Iv[e [Soosl D'Hrraco. Farrington. Crataiek. Haven Palmer. Stone lora Vo[ivg No: Nheeler ' Be tred I 'I 'CITY CLHRH �.. ' i f IN CITY CODNCIL - N'�W<.ab Coumlm �tu.Q Gt. 28, 2006 MotsJay Madessage ova Seconded for Pa for edcanga Passed � t,DiP MW�i1�i1(\t$c-0tio49 DLPOfY CII i 08 238' City of Bangor Bid Tabulation - Revenue Control Equipment - BIA Bid Opening - 0528108 Cincinnati Time Rewnder Portland, ME Scheldt & Bachmann Phoenix, A Item Description Qty-- Total Price Total Price 1 Revenue Control Equipment 1 218,500.00 476,517.80 Total Bid Amount: 218,600.00 476,517.80 Service Costs (not Included In total bid) Annual Cost of Parts only r. 25 5.000.w 30,000.00 Annual Geer of Parts & labor 125 000.00 Minimum Cost for On -Site Service Cells 1000.00+125,00 t. Minimum Cort for After Hours Calls 1 OW.00 +225.00Bn.Hand Rate 125.W Houd Rate After Houns 225.00 Future Discount Lista Budin ton Irwl cad in 1,800.00 08 238' City of Bangor Bid Tabulation - Revenue Control Equipment - BIA Bid Opening - 0528108 Cincinnati Time Rewnder Portland, ME Scheldt & Bachmann Phoenix, A Item Description Qty-- Total Price Total Price 1 Revenue Control Equipment 1 218,500.00 476,517.80 Total Bid Amount: 218,600.00 476,517.80 Service Costs (not Included In total bid) Annual Cost of Parts only r. 25 5.000.w 30,000.00 Annual Geer of Parts & labor 125 000.00 Minimum Cost for On -Site Service Cells 1000.00+125,00 t. Minimum Cort for After Hours Calls 1 OW.00 +225.00Bn.Hand Rate 125.W Houd Rate After Houns 225.00 Future Discount Lista Budin ton Irwl cad in 1,800.00 REPUBLIC PARK/NG $YSTEM MEMORANDUM Had lot 08 To: Rebecca Hupp Fran: Parke Clemons RE NmerCa Revenuecgnba Equlpret The following is an mrerview of our current palling equipment as well as an evaluation of new equipment as bid by Cincinnati Time Recorder of Maine. The currat parking eq Warrant wore purdmesd in 1900 them Tmf-Park Inc. of Montreal Canada. The equipment included! 4 beset dispensers, 8gates, l Holl computer (to valiidate hotel guest parking), l counter fes comptler, a credit card express exit terminal, license plate irssentay unit and a head computer warn related sotwsre. The equipment ren fine for several yeers and park and support were readily avalable. In 2006, the Taal was scut to Cubc Transportation Systems of San Diego. Saks and support scoff was, moves 10 ower bations Nraglwut the US and Caratla. Currently heads aony one aimmiiaen remaining who is familiar wird ourayatam. The entire palling system is derrieres brier) Each ticket dspenser conkids a PC ell shaped ideal Many of Nese PCs are using Winsome 95 and DOS to ren the TrM-Park software. Moet of me repel wa perform are soMrsre moi However, since the Cubc purchase, soil upsmoss to our sysem are no longer heirg devecped. We are currency e q erencing withel re related issues warn the credit cord express lane Mat will lead to the ensure of this device in the very near funre. Used year, vre replaced 2 of the Tref-Park gateswtih gales from Cincinnati Time Recaderof Maine. We considered replacing Otlrer components an an as -needed basis. Hmvever, all the tiGcet dispensers, fee computers and express nuts are interconnected using the T2f-PBA sORWare. it 6 not firma eto outcome other vanMr hammare an T2FPatk wtware. Therefore, twos recommended that" replace the remaining soMrare and hardware compwenk. New FaunmaM TheanNaequipment an6in the Ndalisted in asepareL Ino va me redall Neti dispensers this renamingBTm theee comprft toanede dreamily unit, craldead Would ext IaM1ine, hoe) retluction stabon and all sMMare components Mat nn hosevarouspieces ofelipimend, New Futures In add cor N the show repecemenk, we include! sevaral components that will eaea congestion at me parking edt plaza, all far grawth add make our facilites morecusnmer-ftendy. There are varous times thoaghout the week where the queue at the cashier exit lane' a 10.20 cars long. Mary off these vehicles are seting the Short Term lot Though the queue at Ne creat card expeas lane is only 1 or 2 cars, parkes whose fee is sees Nen $10.00 appear reluctant to use their credit card fa payment Therefore, we recommended the Installation of one atltl2aal fee demists in the third ext lane (cu many equipped fa empayees only). This compuer would be installed in a deluNish of bOciM1. Asecond cashier would be used du ding hoes of REPUBLICPARWNGSYS 100BROADSTREUMWOR,MAINEM 1 pn90116e4 FAX9M12-1823 increased parkervolume(SPA ab. upon Me annual a krga, Nlegsnt Niels). This mnPumr assist am bea In wkap syslam sNwId Ne mail eaSbCr mmpller k0 Weamregaslsd a eamndarycWRaa eN+rm Mmlial0be inaaletl b the MiO aM1lena. This semld unt would be placed in ficnt&Me simulmy ashler booty ad could be used even aM1an Mae Is no:silliv In the bodM1. In addihm, MsunRvroub pa'rJea back upshmk Me oMaaeMtad a>�ee late Eedwm. Wa have intludetl newelechonk Y.ka valda0re.lkn&Mese unitswll be osetlal McSMrekn Four Pools 0 mmitiegunitWbe TiEckats.Gue The andhemhe appigeidey12 mordh"tines. Wawg ba ramal emidar nulherMa Troop raven TnSaRIsena Vrtappewlrre@N 1200 monMN 9reeleramum Me auloma� ad lanes abler Nan settler tune. M w atlded house is an inesgremdamass mnbd system bated on awn Wait deamer and sot samed, l s faWrewillakwamPreaeN ab0 MmpMNpar'drg prim able puking lot S a system WN n&ony ase haMcmn"on, Wtalw parvule cusMmar"Itylo Be cwlmmatlmal AlWit 'Q�T=1 7M We reaivetl Mw Wtls Or Me poled-a¢han SchedtBxM1man for $4M,M7.Wadcsafian Cindnreh Time ReoaderMMakekr$218,500. TheplcetlHkvenWlisbaamlNa Eiitacmmin Meangresaveme&MebWd m Cindi ah Time Reorder& Mae (CTR) wWIW Me egulpnent at McNpwt beton we mmletl Me TalF it equipment In that mum of ddtling (I M) CTR was quite aggm ise M MeV bitls, butTaf-Pak, a rlesminer to Me American marks, was eager W the InstalaGon, ass Meir lea bid Siena ft: time. CTR has been esnerm regain Me avpod wnbaa I wmw bat CTR vas VERY aggrasavo in Meir W psta this Nrre amM. Schoch Bachman typiraiygens inm WW kamns wlere May me a fent srlpppl onto. SIB Ind exi Met Me cost to service beequipmeamans wokad Iasi Mer bid. The somemuld me 0mme and&Me Maslen amfir each WAR, (I suspect that His is wiry wa dd at get mice dm, as al the offer mane veplars waw him lx rt &aasam). The 58B wa also watered a fa; faWres Mat ware tut required by the M including helm cl* Uncleaces ($14000), awmWrarm*Me talo ($1],Wp) ardaspare parts kR($25,0001. EvenwiM Ihesetlele4ora, Me S86 bio s$420,11]00, wM1M faexmeUs CTR's btl &$218,500. Repudc Pahhlg Il a Manbenttypes&ng"undaM wr balms. They eaball very Hood, the $8Bhas Me aputatlon &being be Mercedes &paa�I cm1waa sWshy. The alepr n N we l� w�sesCTR (Nara) egvipim,wfilcllM1os r"am beenuivv Mem ui Ma Wddn9m�anerkpowt saw uses Me Mann muipment Orsal4 Neyare verysa85fadwiMtlaequipnad, mfimae and wpmd It shoal be was! Mat we remmmend Me pachaa&amass oda W of W 0$10,000 ops Me W s amended. The actual mdan6&Mal pmaeje haveW W hetlaarmiretl. This met woub IR in alEgon W Me$218,500.00 The inclusion& this kit would alkw a fterears by Republic Pakklg employees. The defmtive dowewoum he mimed with a mars, ant back to Me mmany for spar, and nadocked in aur mmhay mm reared We have used sWl a poadure at Mie Awit and Me Porkkg G waOe and lave vMcled nary costly antis mis. Rema on mvaMerd Parking retinues last year at Sargm IntemaAoal Nmmtwere In excess d$12 M. The annual oine shng wa ham Nryorf s parking Iola is $310,000. The ramm on inmMent 0r this wptlxl implwemea Wil be vA hn Me fiat year 0 imoemenmmn In addition to annading a posime faommendmm mCTR, the Wrkng maacer in Palaml Am reaenmendeda respiece& reamdyirelamdegulpmad—a Payis{.anesamitc. Ths He An dayhe"han auto matedas0ler, eimlarmannd M,w a mores ime grym an &wive. dita0s. He aitl Mey M1ave Ind verygdotl LekwiM MIS device and tleasmmaresWnse has bean PosNve. 08 238' City of Bangor Bid Tabulation - Revenue Control Equipment - BIA Bid Opening - 0528108 Cincinnati Time Rewnder Portland, ME Scheldt & Bachmann Phoenix, A Item Description Qty-- Total Price Total Price 1 Revenue Control Equipment 1 218,500.00 476,517.80 Total Bid Amount: 218,600.00 476,517.80 Service Costs (not Included In total bid) Annual Cost of Parts only r. 25 5.000.w 30,000.00 Annual Geer of Parts & labor 125 000.00 Minimum Cost for On -Site Service Cells 1000.00+125,00 t. Minimum Cort for After Hours Calls 1 OW.00 +225.00Bn.Hand Rate 125.W Houd Rate After Houns 225.00 Future Discount Lista Budin ton Irwl cad in 1,800.00 We asked CTR fm a cost m Me devfw and received a quole of $$$,500.W, An option would be M slimness Me semrMzry caster compulerand secondary aeclh card terminal tom Me Mid vat lane and replere Mem WM a Pay- iMe�mcaviar. The eanire0on MMma compmenM wmuld result In a sanngsM825,600. Thus Merav Mbean etltlitioneloastMtieP Aedd$13.000. Tlm est vauVi be ofimt by ongoing cashier paymR was M opmaM tie semrcl caahar. compute . Attie mrrent schedule, we anMipele staffing Me 2m b 2 hours WrclayRuMe2 clays perweek MetPllegiamusea Me Alan We vasuld also s a ff Me boots fur Me addtonal 20 flights A leglam adds in Me wnmr monMs Therekre, W a minimum am world be using $7,6W in payroll annuatly. The nMrn m irweshnent for Mie equipmem%muM W ass Man Csu years. In etltldtion, Mie unites Id fifer 2H ur aa9ffiXity tp provide relief to Me man cashier time anytime Mare is sung queue. Amarone. Tmenatn. vadanIead aa�a Padingmead equipmeld (see www.e. Tte ecammad Wmore Me same as Therefore, pedsaM pari gams;sMube signreadpely ornmee in Mich and! Associates In m being i ukl etl e Masameea reo pmsenclvi In Me Palling garage iss rga,Mee eRichadd Aasodsas In 2001. Shouldtie LlaicleddsM PmmwcluiM Memnsauction dMagemma,Mare nevoanponenM would beeasi%inb:grebM into Mefadf[y, I ama ta9eble to d'smse any d Mesa issues WM you in greater Model, BGR' BANGOR INTERNATIONAL AIRPORT MEMORANDUM To: finance Committee From: Anthony P. Camso Jr., Ass. Airport Director CC: Ed Barrett, City Manager Deb Cyr, City Finance Manager Rebecca Hupp, Airport Director Parke Clemens, General Manager of Republic parking Re: Airport's Revenue Control Parking Equipment Date: June 23, 20M The City received lno qualirying hick for revenue [mhai palling equipment irstalletl at the Airport. The bwest bidder is Cincinnati Time Reorder from Portant, Maine for $218,500. Funding for the project was included in the Ainpmd's annual budget. This project, which was originally part of the Parking Garage project, imdsres a complete uMmde of the parking control equipment, which includes ticket machines and software. The current system is over ten (10) years old and is w pedendng increased maindmarrce problems. Our current system Is ret operating a[ full capacity and Republic Parking must use parts from older units to keep the system operational. As examples, Republic Parking bad to reduce the number entrance knes from 4 to 2, and they censtanby need W're-boot the software program to in order for R W run properly. Tine ability to service the equipment has been ioseasingly unreliable as It Is diftkult to perform maintenance on an aging system The equipment has also been subjected to over ten years M estreme weather condibors. According W Parke Clamors, Manager of Republic Parking, we are spending an estimated! $5,000 - $6,000 each year W keep this system In IIM[ed operadan. This Cost will be greatly reduced ced with a new system. The Airports current system has reached the end of Rs useful lire One of the major methods used in determining the need for parking control system upgrades k the number of'cycW9 on each unit in the system. According W Parke, the gates experience 900- 500 cycles each day, per gate and the ticket machines Issue 15,000-1),000 tickets at each machine per monthlast year, the Airport issued and processed over 190,000 tickets born the three exit Woes. Mother determining factor In our recommendation W upgrade the revenue parking control system is the antiquated savors dol The manufacturer dour current system has been sold, Is no longer In business and therefore a not offering any software upgrades. The Current software program 6 obsolete. As mentioned earlier, this protect Cees incude a new software system. With this upgrade, the Airport will have a vastly improred avers conduct system. This will provide better regarding mechanisms and auditing ability. Wth Me new system the Alroort will have the salty to oRer prepayinmnt and monthly parimg payment Whom Por our asMnwrs. The new system will also be designed W increase and reduce contemner waRtlmes, specifically during peak demand pends. Ada teJ or your review is a New Equipment Summary report listing the tams to he purchased] as part of the upgrade. This was originally advertised as a package bid, therefore Mere is m aemrzed cost breakdown. Nowever, Palle did request during the had process Mat the cast for Me Mirtl vt lane he separated If this third lane was eliminated ham the project, we an deduct $M,500 from Ci irmitl's bid price. Over the last an years there have ban broad in sesbrearegcaptal improvenents made in the Airywt's prong leas). In 2001, the Airport repavetl and re-strlpped be start term at and last year, the sent lanes were owrlayed. ImaYing In this new revenue central parking equipment will provide the Airport with a NIIy functional vehicle seers central system. A detailed letter tom Parke ClenreMs, Padang Manager for Republic parking is attached for your renew. The Airyort and Republk ParMmg respecfulty request reconme rding this item to Count for approval. ^ �qu� Assigned to councilor u•errico 08-238 s (Aoenaea) eF CITY OF BANGOR (TITLE.( ORDER, Awarding BIG for Revenue Control Parking Equipment at Bangor Intematlonal Airport. Ey the City Coon/ of the Ory ofEangor ORDERED, THAT, Deboah Cyr, Finance Director, is hereby authorized to execute a purchase order in the amount of $231,500 for the purchase of revenue control parking equipment for Bangor International Airport. 08 238' City of Bangor Bid Tabulation - Revenue Control Equipment - BIA Bid Opening - 0528108 Cincinnati Time Rewnder Portland, ME Scheldt & Bachmann Phoenix, A Item Description Qty-- Total Price Total Price 1 Revenue Control Equipment 1 218,500.00 476,517.80 Total Bid Amount: 218,600.00 476,517.80 Service Costs (not Included In total bid) Annual Cost of Parts only r. 25 5.000.w 30,000.00 Annual Geer of Parts & labor 125 000.00 Minimum Cost for On -Site Service Cells 1000.00+125,00 t. Minimum Cort for After Hours Calls 1 OW.00 +225.00Bn.Hand Rate 125.W Houd Rate After Houns 225.00 Future Discount Lista Budin ton Irwl cad in 1,800.00