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HomeMy WebLinkAbout2017-03-13 17-100 ORDERCOUNCIL ACTION Item No. 17-100 Date: March 13, 2017 Item/Subject: Order, Authorizing Execution of Agreement for Maine Department of Transportation Local Project — WIN 022210.00, Union Street Sidewalk Improvements — Vermont Avenue to Griffin Road Responsible Department: Engineering Commentary: This order will authorize the City Manager to execute a Local Project Agreement with the Maine Department of Transportation for the design and construction of a 6 foot wide asphalt sidewalk on the south side of Union Street, beginning at Vermont Avenue and ending at Griffin Road. Project to include three new crosswalks. The total project limit is not to exceed $289,300.00, with the Federal Share is $231,440.00 or 80.0% and the City Share is $57,860.00 or 20.0%. This has been reviewed by the Infrastructure Committee on February 28, 2017. John Theriault, City Engineer Department Head Manager's Comments: City Manager Associated Information Council Order/Agreement Budget Approval: Finance Director Legal Approval: Ci licitor Introduced for X Passage First Reading Referral Page _of_ Assigned to Councilor Faircloth CITY OF BANGOR 17-100 MARCH 13, 2017 (TITLE.) ORDER, Authorizing Execution of Agreement for Maine Department of Transportation Local Project — WIN 022210.00, Union Street Sidewalk Improvements, Union Street from Vermont Avenue to Griffin Road ORDERED, THAT: the City Manager is hereby authorized and directed to execute an agreement with the Maine Department of Transportation for the following: An Agreement with the Maine Department of Transportation — Union Street Sidewalk Improvements, Vermont Avenue to Griffin Road — 022210.00 IN CITY COUNCIL MARCH 13, 2017 CO 17-100 PASSED CITY CLERK 17-100 MARCH 11, 2017 February 23, 2017 John Theriault, PE, PTOE City Engineer City of Bangor 73 Harlow St. Bangor, Maine 04401 Dear Mr. Theriault: The Maine Department of Transportation (MaineDOT) is pleased to inform you that your community's funding for a pedestrian and/or bicycle safety project has been approved, and your community has been selected to receive federal funding assistance to DESIGN and CONSTRUCT your project. Your community's project has been included in the MaineDOT 2017-18-19 Capital Work Plan, pending final authorization of federal funds. MaineDOT has currently programmed up to $231,440.00 in federal funds for design and/or construction work on the project, contingent upon the minimum required local match of $57,860.00. The funding amounts approved were based on preliminary estimates contained within your application or finished Preliminary Design Report — though after review, MaineDOT may have adjusted the amounts. Currently, MaineDOT is planning that the City of Bangor will manage this project. Please indicate whether your Municipality would like to administer the project at the local level or if you would prefer to have MaineDOT consider delivering the project for the Municipality. Requirements for federally funded locally administered projects may be found on the MaineDOT website: http://Www.maine.gov/mdoViDa/. Please keep in mind that as outlined in the original application, MaineDOT staff time required to review project plans is part of the costs that will come out of the project funding. Furthermore, please note that funding for this project, including future construction funds, is contingent upon MaineDOT receiving adequate federal funding to support it, and MaineDOT reserves the right to withdraw funds from this project for any reason. I would like to emphasize that your Municipality should not authorize any engineering work or expend any funds on this project (including local match funding) before receiving notice that funds are authorized, you have signed a Local Project Agreement with the MaineDOT. All expenditures made before an agreement is in place and MaineDOT issues a written Notice to Proceed to a community are in/xele for reimbursement. Catherine Rand has been assigned by MaineDOT as the project S'L'ATE' O F N1 A I\ L `z D1 -.'AR -F%11 N -T OF TRANSPOWI'ATJON f 16 S'I'XI'E; I 10 U S E 4`L'ATI 0N � tll GLISTA., PMAINE 04333-0016 Paul R. LePage €Daviel Bernhardt GOVERNOR GOMMI5510MER February 23, 2017 John Theriault, PE, PTOE City Engineer City of Bangor 73 Harlow St. Bangor, Maine 04401 Dear Mr. Theriault: The Maine Department of Transportation (MaineDOT) is pleased to inform you that your community's funding for a pedestrian and/or bicycle safety project has been approved, and your community has been selected to receive federal funding assistance to DESIGN and CONSTRUCT your project. Your community's project has been included in the MaineDOT 2017-18-19 Capital Work Plan, pending final authorization of federal funds. MaineDOT has currently programmed up to $231,440.00 in federal funds for design and/or construction work on the project, contingent upon the minimum required local match of $57,860.00. The funding amounts approved were based on preliminary estimates contained within your application or finished Preliminary Design Report — though after review, MaineDOT may have adjusted the amounts. Currently, MaineDOT is planning that the City of Bangor will manage this project. Please indicate whether your Municipality would like to administer the project at the local level or if you would prefer to have MaineDOT consider delivering the project for the Municipality. Requirements for federally funded locally administered projects may be found on the MaineDOT website: http://Www.maine.gov/mdoViDa/. Please keep in mind that as outlined in the original application, MaineDOT staff time required to review project plans is part of the costs that will come out of the project funding. Furthermore, please note that funding for this project, including future construction funds, is contingent upon MaineDOT receiving adequate federal funding to support it, and MaineDOT reserves the right to withdraw funds from this project for any reason. I would like to emphasize that your Municipality should not authorize any engineering work or expend any funds on this project (including local match funding) before receiving notice that funds are authorized, you have signed a Local Project Agreement with the MaineDOT. All expenditures made before an agreement is in place and MaineDOT issues a written Notice to Proceed to a community are in/xele for reimbursement. Catherine Rand has been assigned by MaineDOT as the project 17-100 MARCH 13, 2017 manager from the Department's Multimodal Program. She can be reached at (207) 624-3451 and her email is Catherine.Rand@maine.gov. Please call your project manager if you have any questions regarding this project and the next steps in this process. The following information details your project's estimated funding amounts and the specific information and project details we have within our system. Please review and verify the following information: Project Name: Project Identification Number: Federal CFDA Number: Project Manager: Bangor, Union St. Sidewalk (WIN) 22210.00 20.205 Catherine Rand Project Manager Contact Information: (207) 624-3451 Catherine.Rand@maine.gov Proposed Scope: Sidewalk Construction Description: Design and construct a 6'wide asphalt sidewalk on the south side of Union St (Rt 222) beginning at Vermont Ave. and ending at Griffin Rd. (approx 4,400 ft.) Project includes the addition of 3 new crosswalks. Estimated Project Length: Estimated Total Project Cost: Federal funding amount approved in the Work Plan: Local Match amount required for Federal funding Amount: Estimated Future Federal Funding Needed for Project if applicable: Estimated Future Local Share Needed for Project if applicable: 0.79 Miles $ 289,300.00 $ 231,440.00 $57,860.00 $ 0.00 $ 0.00 We share your desire to move your project into design and/or construction as soon as possible. We are proud of our partnership with your community to improve the safety and services offered through this transportation project. We appreciate your efforts and the hard work you have invested to move this project forward. Please sign below to confirm your municipality still wants to design and/or construct this project and to re -certify that your local match has been officially obligated to the project. MaineDOT would also like you to confirm whether you would like to administer the project locally or whether you wish the '€'ciV t€',3 1: 11: f',�K"I"N11. Ni t>f r14 Pea KT t 1 I€i1:'ti .1'rISt hf tt€3ti F'cz['tk fi V I'tE Rii\I I1 ("\I 1,I €€VrR 11 31 t ' \ 1 F' i \ t : .. 17-100 MARCH 13, 2017 Department to consider taking the lead. Keeping a copy for your records, return the original within 0 days to my address below: 1) This original signed letter 2) Appropriate documentation authorizing the local match 3) Your project administration preference Please call me at (207) 624-3311 with any questions or to review any issues related to the project that you would like to discuss. Thank you very much for your continued efforts to improve the transportation system within your community. I look forward to talking with you soon. Sincerely, Patrick D. Adams Bicycle and Pedestrian Program Manager Maine Department of Transportation 16 State House Station Augusta, Maine 04333 (207) 624-3311 Patrick. adams _maine.aov Municipality: Authorized Signature: Title: Date: Prefer: Li Locally Administered Project 0 MaineDOT Considers Administering the Project Description of Local Match commitment including the source, approval date, etc. (Please also attach supportive documentation): €"611' S€ \1 Nil 6)EPAR'1'1i€:S't >>6' -P t't'+POWF t'f '<ON 11 ;ti. :I VIRM 1TlVf tE'tIW\ VQkZ 11 if 11 F0 R1 NI'SX V"M4't IINV It PI c,%V, f_))—) y>f .i()))U TCg, €, RE•Io, "II I-i`A. ,2o") hts-;()oI