HomeMy WebLinkAbout2017-03-13 17-100 ORDERCOUNCIL ACTION
Item No. 17-100
Date: March 13, 2017
Item/Subject: Order, Authorizing Execution of Agreement for Maine Department of Transportation Local
Project — WIN 022210.00, Union Street Sidewalk Improvements — Vermont Avenue to
Griffin Road
Responsible Department: Engineering
Commentary:
This order will authorize the City Manager to execute a Local Project Agreement with the Maine Department
of Transportation for the design and construction of a 6 foot wide asphalt sidewalk on the south side of Union
Street, beginning at Vermont Avenue and ending at Griffin Road. Project to include three new crosswalks.
The total project limit is not to exceed $289,300.00, with the Federal Share is $231,440.00 or 80.0% and the
City Share is $57,860.00 or 20.0%.
This has been reviewed by the Infrastructure Committee on February 28, 2017.
John Theriault, City Engineer
Department Head
Manager's Comments:
City Manager
Associated Information Council Order/Agreement
Budget Approval:
Finance Director
Legal Approval:
Ci licitor
Introduced for
X Passage
First Reading
Referral
Page _of_
Assigned to Councilor Faircloth
CITY OF BANGOR
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MARCH 13, 2017
(TITLE.) ORDER, Authorizing Execution of Agreement for Maine Department of Transportation
Local Project — WIN 022210.00, Union Street Sidewalk Improvements, Union
Street from Vermont Avenue to Griffin Road
ORDERED,
THAT: the City Manager is hereby authorized and directed to execute an agreement with the
Maine Department of Transportation for the following:
An Agreement with the Maine Department of Transportation — Union Street Sidewalk
Improvements, Vermont Avenue to Griffin Road — 022210.00
IN CITY COUNCIL
MARCH 13, 2017
CO 17-100
PASSED
CITY CLERK
17-100
MARCH 11, 2017
February 23, 2017
John Theriault, PE, PTOE
City Engineer
City of Bangor
73 Harlow St.
Bangor, Maine 04401
Dear Mr. Theriault:
The Maine Department of Transportation (MaineDOT) is pleased to inform you that your community's
funding for a pedestrian and/or bicycle safety project has been approved, and your community has
been selected to receive federal funding assistance to DESIGN and CONSTRUCT your project.
Your community's project has been included in the MaineDOT 2017-18-19 Capital Work Plan,
pending final authorization of federal funds. MaineDOT has currently programmed up to $231,440.00
in federal funds for design and/or construction work on the project, contingent upon the minimum
required local match of $57,860.00. The funding amounts approved were based on preliminary
estimates contained within your application or finished Preliminary Design Report — though after
review, MaineDOT may have adjusted the amounts.
Currently, MaineDOT is planning that the City of Bangor will manage this project. Please indicate
whether your Municipality would like to administer the project at the local level or if you would prefer to
have MaineDOT consider delivering the project for the Municipality. Requirements for federally
funded locally administered projects may be found on the MaineDOT website:
http://Www.maine.gov/mdoViDa/. Please keep in mind that as outlined in the original application,
MaineDOT staff time required to review project plans is part of the costs that will come out of the
project funding. Furthermore, please note that funding for this project, including future construction
funds, is contingent upon MaineDOT receiving adequate federal funding to support it, and MaineDOT
reserves the right to withdraw funds from this project for any reason.
I would like to emphasize that your Municipality should not authorize any engineering work or expend
any funds on this project (including local match funding) before receiving notice that funds are
authorized, you have signed a Local Project Agreement with the MaineDOT. All expenditures made
before an agreement is in place and MaineDOT issues a written Notice to Proceed to a community
are in/xele for reimbursement. Catherine Rand has been assigned by MaineDOT as the project
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February 23, 2017
John Theriault, PE, PTOE
City Engineer
City of Bangor
73 Harlow St.
Bangor, Maine 04401
Dear Mr. Theriault:
The Maine Department of Transportation (MaineDOT) is pleased to inform you that your community's
funding for a pedestrian and/or bicycle safety project has been approved, and your community has
been selected to receive federal funding assistance to DESIGN and CONSTRUCT your project.
Your community's project has been included in the MaineDOT 2017-18-19 Capital Work Plan,
pending final authorization of federal funds. MaineDOT has currently programmed up to $231,440.00
in federal funds for design and/or construction work on the project, contingent upon the minimum
required local match of $57,860.00. The funding amounts approved were based on preliminary
estimates contained within your application or finished Preliminary Design Report — though after
review, MaineDOT may have adjusted the amounts.
Currently, MaineDOT is planning that the City of Bangor will manage this project. Please indicate
whether your Municipality would like to administer the project at the local level or if you would prefer to
have MaineDOT consider delivering the project for the Municipality. Requirements for federally
funded locally administered projects may be found on the MaineDOT website:
http://Www.maine.gov/mdoViDa/. Please keep in mind that as outlined in the original application,
MaineDOT staff time required to review project plans is part of the costs that will come out of the
project funding. Furthermore, please note that funding for this project, including future construction
funds, is contingent upon MaineDOT receiving adequate federal funding to support it, and MaineDOT
reserves the right to withdraw funds from this project for any reason.
I would like to emphasize that your Municipality should not authorize any engineering work or expend
any funds on this project (including local match funding) before receiving notice that funds are
authorized, you have signed a Local Project Agreement with the MaineDOT. All expenditures made
before an agreement is in place and MaineDOT issues a written Notice to Proceed to a community
are in/xele for reimbursement. Catherine Rand has been assigned by MaineDOT as the project
17-100
MARCH 13, 2017
manager from the Department's Multimodal Program. She can be reached at (207) 624-3451 and her
email is Catherine.Rand@maine.gov. Please call your project manager if you have any questions
regarding this project and the next steps in this process.
The following information details your project's estimated funding amounts and the specific
information and project details we have within our system. Please review and verify the following
information:
Project Name:
Project Identification Number:
Federal CFDA Number:
Project Manager:
Bangor, Union St. Sidewalk
(WIN) 22210.00
20.205
Catherine Rand
Project Manager Contact Information: (207) 624-3451 Catherine.Rand@maine.gov
Proposed Scope:
Sidewalk Construction
Description: Design and construct a 6'wide asphalt sidewalk on the south side of
Union St (Rt 222) beginning at Vermont Ave. and ending at Griffin Rd.
(approx 4,400 ft.) Project includes the addition of 3 new crosswalks.
Estimated Project Length:
Estimated Total Project Cost:
Federal funding amount approved in the Work Plan:
Local Match amount required for Federal funding Amount:
Estimated Future Federal Funding
Needed for Project if applicable:
Estimated Future Local Share Needed for Project if applicable:
0.79 Miles
$ 289,300.00
$ 231,440.00
$57,860.00
$ 0.00
$ 0.00
We share your desire to move your project into design and/or construction as soon as possible. We
are proud of our partnership with your community to improve the safety and services offered through
this transportation project. We appreciate your efforts and the hard work you have invested to move
this project forward.
Please sign below to confirm your municipality still wants to design and/or construct this project and to
re -certify that your local match has been officially obligated to the project. MaineDOT would also like
you to confirm whether you would like to administer the project locally or whether you wish the
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MARCH 13, 2017
Department to consider taking the lead. Keeping a copy for your records, return the original within
0 days to my address below:
1) This original signed letter
2) Appropriate documentation authorizing the local match
3) Your project administration preference
Please call me at (207) 624-3311 with any questions or to review any issues related to the project that
you would like to discuss. Thank you very much for your continued efforts to improve the
transportation system within your community. I look forward to talking with you soon.
Sincerely,
Patrick D. Adams
Bicycle and Pedestrian Program Manager
Maine Department of Transportation
16 State House Station
Augusta, Maine 04333
(207) 624-3311
Patrick. adams _maine.aov
Municipality:
Authorized Signature:
Title:
Date:
Prefer: Li Locally Administered Project
0 MaineDOT Considers Administering the Project
Description of Local Match commitment including the source, approval date, etc.
(Please also attach supportive documentation):
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