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HomeMy WebLinkAbout2017-03-13 17-099 ORDERCOUNCIL ACTION Item No. 17-099 Date: March 13, 2017 Item/Subject: Order, Authorizing Execution of Agreement for Maine Department of Transportation Local Project — WIN 022208.00, Pedestrian Safety Improvements on Bangor Trail 5 Responsible Department: Engineering Commentary: This order will authorize the City Manager to execute a Local Project Agreement with the Maine Department of Transportation for the construction of a paved bicycle and pedestrian connection from the end of Sylvan Road to Stillwater Ave. The total project limit is not to exceed $550,000.00, with the Federal Share is $440,000.00 or 80% and the City Share is $110,000.00 or 20%. This has been reviewed by the Infrastructure Committee on February 28, 2017. Manager's Comments: Associated Information Budget Approval: Legal Approval: Introduced for X Passage First Reading Referral Council Order/Agreement John Theriault, City Engineer Department Head City Manager Finance Director Page _ of _ Assigned to Councilor Graham CITY OF BANGOR 17-099 MARCH 13, 2017 (TITLE.) ORDER, Authorizing Execution of Agreement for Maine Department of Transportation Local Project — WIN 022208.00, Pedestrian Safety Improvements on Bangor Trail 5 ORDERED, THAT: the City Manager is hereby authorized and directed to execute an agreement with the Maine Department of Transportation for the following: An Agreement with the Maine Department of Transportation — Pedestrian Safety Improvements from Sylvan Road to Stillwater Avenue — 022208-00 IN CITY COUNCIL MARCH 13, 2017 CO 17-099 PASSED CITY CLERK Paul R, LePage GOVERNOR February 23, 2017 John Theriault, PE, PTOE City Engineer City of Bangor 73 Harlow St. Bangor, Maine 04401 RE: Bangor -Trail 5 Dear Mr. Theriault: STA'FF Of MAINE DEPARTRIENT OF TRAt+;tiPOWI'A'TION ] G STA 'I` [' 1 I.O €, S E' STATION AUG€?STA, MAINE 04333-0016 17-099 MARCH 13, 2017 ©avid Bernhardt Ci7b'MESONER The Maine Department of Transportation (MaineDOT) is pleased to inform you that your community's funding for a pedestrian and/or bicycle safety project has been approved, and your community has been selected to receive federal funding assistance to DESIGN and CONSTRUCT your project. Your community's project has been included in the MaineDOT 2017-18-19 Capital Work Plan, pending final authorization of federal funds. MaineDOT has currently programmed up to $440,000.00 in federal funds for design and/or construction work on the project, contingent upon the minimum required local match of $110,000.00. The funding amounts approved were based on preliminary estimates contained within your application or finished Preliminary Design Report - though after review, MaineDOT may have adjusted the amounts. Currently, MaineDOT is planning that the City of Bangor will manage this project. Please indicate whether your Municipality would like to administer the project at the local level or if you would prefer to have MaineDOT consider delivering the project for the Municipality. Requirements for federally funded locally administered projects may be found on the MaineDOT website: http://www.maine.aov/mdoVIDa/. Please keep in mind that as outlined in the original application, MaineDOT staff time required to review project plans is part of the costs that will come out of the project funding. Furthermore, please note that funding for this project, including future construction funds, is contingent upon MaineDOT receiving adequate federal funding to support it, and MaineDOT reserves the right to withdraw funds from this project for any reason. I would like to emphasize that your Municipality should not authorize any engineering work or expend any funds on this project (including local match funding) before receiving notice that funds are authorized, you have signed a Local Project Agreement with the MaineDOT. All expenditures made before an agreement is in place and MaineDOT issues a written Notice to Proceed to a community are Ln i t for reimbursement. Catherine Rand has been assigned by MaineDOT as the project 17-099 MARCH 13, 2017 manager from the Department's Multimodal Program. She can be reached at (207) 624-3451 and her email is atherine.Rand@maine.goy. Please call your project manager if you have any questions regarding this project and the next steps in this process. The following information details your project's estimated funding amounts and the specific information and project details we have within our system. Please review and verify the following information: Project Name: Project Identification Number: Federal CFDA Number: Project Manager: (WIN) 22208.00 20.205 Catherine Rand Project Manager Contact Information: (207) 624-3451 Catherine.Rand(&-maine.gov Proposed Scope: New Construction Description: Construction of a paved bicycle and pedestrian connection from the end of Sylvan Road to Stillwater Avenue. Estimated Project Length: Estimated Total Project Cost: Federal funding amount approved in the Work Plan: Local Match amount required for Federal funding Amount: Estimated Future Federal Funding Needed for Project if applicable: Estimated Future Local Share Needed for Project if applicable: 0.39 Miles $ 550,000.00 $ 440,000.00 $ 110,000.00 $ 0.00 $ 0.00 We share your desire to move your project into design and/or construction as soon as possible. We are proud of our partnership with your community to improve the safety and services offered through this transportation project. We appreciate your efforts and the hard work you have invested to move this project forward. Please sign below to confirm your municipality still wants to design and/or construct this project and to re -certify that your local match has been officially obligated to the project. MaineDOT would also like you to confirm whether you would like to administer the project locally or whether you wish the T I 1 V t€", i'1 €' 0011' KTM f,%T i I.;;ti 1100 r A I ! 0 N i \ ti €iis 10 T I V I ,I Iti's t'e.�i t€ t711V0 €t T'I It €,,V 1,1 0?rit [�11€1E •Es^; li>tiE}€�€4 '9"I'i' i5+ Rs•I.t: "il F"tl ,:E°"'� fy:,:.ttcER 17-099 MARCH 13, 2017 Department to consider taking the lead. Keeping a copy for your records, return the original within 30 days to my address below: 1) This original signed letter 2) Appropriate documentation authorizing the local match 3) Your project administration preference Please call me at (207) 624-3311 with any questions or to review any issues related to the project that you would like to discuss. Thank you very much for your continued efforts to improve the transportation system within your community. I look forward to talking with you soon. Sincerely, Patrick D. Adams Bicycle and Pedestrian Program Manager Maine Department of Transportation 16 State House Station Augusta, Maine 04333 (207) 624-3311 Patrick. adamsa-maine.gov Municipality: Authorized Signature: Title: Date: Prefer: LJ Locally Administered Project 0 MaineDOT Considers Administering the Project Description of Local Match commitment including the source, approval date, etc. (Please also attach supportive documentation): T iIF' i€!INN' 0 1;€ARTM I, N1 OF €FAN,, P 0R'€',t'C€. 1N i Y I' Ii; V.l'f I S'[ }t €Its'. F Q t t c€ P 110 €z I I' N I T5 i'. t?€'€I1Y FR P[€EV ,,; 9)7j h>a;o l)u I,,E T(i F.}\ €:()') +,z i. ;o ti€