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Home My WebLink About2011-04-11 11-124 ORDERnem No, 1':.. 1.24 Date: April 11 2011 Item/Subject: Order, Authonzing the Execution of Contacts for Childcare Services between the City of Bangor Parks and Recreation Department and Maine Air Natlonal Guard Responsible Department: Pahl and Recreation Commentary: The Marine Air National Guard would like to contract with the Parks and Recreation Department to provide childcare services during yellow Ribbon Programs. yellow Ribbon Programs are workshops for returning soldiers and their families. Childcare will be provided at Air National Guard Facilities in Bangor and the City is fully reimbursed for the cost of the services. A separate contract is required each time childcare services are provided. The Government Operations Committee has reviewed and unanimously recommends approval. Department Need City Manager Associatetl Information: Order,Memorandum, Proposal and Program Description from Maine Air National Guard Budget Approval: r Yh FlHna'nce Direcmr Legal Approval: ? City Skilicitor >L Passage _ First Reading Page _ of_ Referral NOW, THEREFORE, BE IT ORDERED BY THE BANGOR CITY COUNCIL THAT: the Parks and Recreation Director or his/her designee is hereby authorized to execute contracts for Childcare Services with the Maine Air National Guard under the general terms and conditions outlined in the attached Proposal, and in a form acceptable to the City Attorney or Assistant City Attorney tf. u4 April 11, 2011 Assl9nedro Cnuncibr nurBin F�Y✓e F CITY OF BANGOR (TITLE.) Order, Authorizing the Execution of Contracts for Childcare Services between the City of Bangor Parks and Recreation Department and Maine Air National Guard WHEREAS, the Maine Air National Guard desires to have childcare services provided during their Yellow Ribbon Programs for returning soldiers and family members; and WHEREAS, the Bangor Packs and Recreation Department has available and qualified staff to provide the requested services; and WHEREAS, the Air Guard will fully reimburse the Parks and Recreation Department for all costs associated with these services; and WHEREAS, a separate contract is required by the Air Guard for each time services are to be provided (estimated to be 3-5 times per year) NOW, THEREFORE, BE IT ORDERED BY THE BANGOR CITY COUNCIL THAT: the Parks and Recreation Director or his/her designee is hereby authorized to execute contracts for Childcare Services with the Maine Air National Guard under the general terms and conditions outlined in the attached Proposal, and in a form acceptable to the City Attorney or Assistant City Attorney IN CITY COVIRM Apr$ 11. 2011 Motion Made and Seconded £Of Passage' Motion Made wad Seconded t0'Amend to Include Maine Army National Guard Pawed Motion Made amd. Seconded for Passage as Amended _ Passed As Aneuded �N I CITY CLING./� d 'izine the Execution Of Childcare Services Eem Parts and Recreation Lel National guard _ Amlgo[E.M COgasOer�1� — the 11 124 MEMORANDUM TO: Government Operations Committee FROM: Tracy Willeade, Director Parke and Recreation SUBJ:. MEARNG Yellow Ribbon Program DATE: March 17, 2011 We have been corrtacted bythe MEARNG regarding the possibility of contracting with us to Provide childcare during a Wellow Ribbon' program they conduct for returning soldiers and their families. This allows for parents to easily attend required workshops with the peace of mind in knowing that their child is well cared for within the proximity of the presentation center, They are reaching out to community packs and recreation departments to assist with childczrts while adufte are in their classes. They were referred to as from the Clry of Augusta Parks and Recreation, We would send our staff to the Armed Forces Recruigng Center on Hildreth Street North for the childcare piece of this program and would be reimbursed for all costs. We have met with staff of the MEARNG to confirm details and familiarize our staff with their facility. This fits well into our regular before and after school routine and I sea It as a unique and positive activity for us to Partner with the military on. It is my understanding that the units they are working with are based in Calais and Safford. We are looking toward to this opportunity to work the military M assist them with this Program I will be available at your meeting to answer any questions you may have, DEPARTMENT OF DEFENSE, VETERANS AND EMERGENCY MANAGEMENT Minmry Bureau Family Progreso Mee 22 Armory Sueet Augusta, Maine N330 MEARNG YELLOW RIBBON PROGRAM 22 February 2011 PROPOSALFOR: City Of Bangor Parkland Recreation SUBJECT: Convecting ChlldCare for Yellow Ribbon Events I. This proposal outnnest0e basic guidance for National Guard Bureau mandatary eldIdcnreet Yellow Ribbon Evena. The focus is onproviding quality childcare on location for children ages 5 and under, according to all fedend, score and local laws, utilivng caregivers with First Aid and CPR certifications. ]his allowsforparents to eeany attend required wOrlohops with the peace ofmiM in knowing that their child is wen cored fur within the proximity of the preservation curter. 2. Concept ofthe Yellow Ribbon Childcare Program: Authorimtlon: Memorandum NGB-ZA of2008 enclosure 5 Authmiud and Non - Authorized DDD YRRP Expenses 3. Logistics Contmetiuo• The convect is between the City of Bangor and rbe MEARNG Yellow Ribbon Program. Personnel from widen the City of Bangor Parks and Recreation ChJdcare Program will voluntarily participate in the Yellow Ribbon ChildcartProgmm through their employer and win be laid N accordance with their governing Personnel Administrative Guidelines and Polities no well as the Pay and Classification system. Administration; WithlbeexcepionofNe Supt OfRcreetionand Recreation Programmer, City smffassignud to this duty win be paid for atrtwmum offow horns in the event that NO children participate in the provided childcare option during the Yellow Rlbbonevmtandthestaffpemon(s)Ws semhome. Odrerwise, theendre convect wail he United by both parties. Age appropriate program materiels for use during da, convected event will beprovided by the MEARNG Yellow Ribbon Program. Surf, therefore, will be expected to maintain age appropriate play and activities during the period 0fduty. The contract to the city will be offered at amhdmum of30 days priorto each event in order to acquire titoely rcpresenmtwn ftmthepersormel base, ifwedo not receive a signed counter widen 7 business days of the offer, we retain the right to revoke dee contract. %/\ .............. ....................... 11 124 Sehedugne: Staffathe Parks and Recreation Childcare program will arrive at venue location 1 hour prior to event start Raw and check in with the military point ofCandea This allows for participation in the "ALL hands^ staffineeting as well as time to become orienled with the locale. Staff is to be the guiding element within the childcare roams utilized ensuring that all standards pertaining to the proper care ofebildren aremet. i.e.: sraffm child ratio maintained, no child left alone with ¢paid or volunteer staff, sign -in & signroutproceduasfoilowedeec. City SWiwillremain onsiteturdirelievedbythe military Point of Contact at which time, the timesheet will be signed. Pav and Travel- The mte of pay percity staffis based upon the hourly wage received by the MITFamon and includes travel time. Additionally, the chy will be reimbursed Por all expenses associated with the hourly wage including fringe, FICA, retirement, etc. Upon completion of men Yellow Ribbon evmt the Childcare Director will invoice MEARNG for all expenses husband. The City ofBangor Parks and Recreation Director will provide a east estimme budget prior to the event ant shall be subject to review and approval by MEARNG prior to executing canon. eels: Snacks and meds are often provided to soldiers and their families m Yellow Ribbon Events. Contracted caregivers are permitted b participate in these snack and mealtimes with NO monetary penalties or charges. This is an added benefit. Aitfre: Namefegs will be provided and we he be worn at all times Dress is appropriate casual attire. This includes jeans: without holes or tears, sneakers m closed toed sandals... NO heels, t -shirts are acceptable as long ar they don't contain my advertising idormation... and NO political or religious statements. 3. Point Of Coataet her MEARNG YRRP is SFC Jonathan Issues d 207430-5771 or small: ls¢'te: ensenQus man roti. 4. Point of Contact for City of Bangor Perks and Recreation Childcare program is Debbie Goodman at 207-992-4491 or e-mail DeNmegendreandbangortnanneney or Tim Bmdeat207-992-0493oremail: fim,baudeaQbeaaoanrainea 22