HomeMy WebLinkAbout2012-09-24 12-315 ORDERCOUNCIL ACTION
Item No. 12 315
Date: September 24, 2012
Item/Subject: Order, Authorizing the City Manager to execute an Agreement with the Town
of Veazie for Assessment Services
Responsible Department:
Commentary:
The City Council of the City of Bangor has previously approved a one year agreement to
provide assessment services to the Town of Veazie. The Agreement expired in August and the
Town of Veazie has requested another one year agreement with the City of Bangor for
assessment services.
This Order, if approved, will authorize execution of a one year agreement with the Town of
Veazie for to provide assessment services.
Department Head
Manager's Comments:
0J(AJ
IM, L.-/
City Manager
Associated Information:
Budget Approval:
Finance Director
Legal Approval:
'17�/N
City Jolicitor
Intro uced for
Passage
First Reading
Page _ of _
Referral
12 315
�. Assigned to Councilor — GALLANT September 24, 2012
/pf BA,y'�
_\ T� CI`T'Y OF BANGOR
\•Nps _s ,�'
O` EB
RATED, Ff
(TITLE.) ORDER, Authorizing the City Manager to execute an Agreement
with the Town of Veazie for Assessment Services
WHEREAS, the City Council of the City of Bangor has previously approved a one year
agreement to provide assessment services to the Town of Veazie; and
WHEREAS, the agreement has expired; and
WHEREAS, the Town of Veazie has requested that the City of Bangor provide
assessment services of an additional year.
By the City Council of the City of Bangor.
ORDERED,
THAT the City Manager is hereby authorized, on behalf of the City of Bangor, to
execute an agreement with the Town of Veazie for Assessment services. Said
Agreement shall be substantially in the form as attached hereto and in a final
form as approved by the City Solicitor or Assistant City Solicitor.
IN CITY COUNCIL
September 24, 2012
4 rove
CITY CLERK
12 315
Agreement for Assessing Services
Agreement made this 20th day of August, 2012 by and between the City of
Bangor (hereinafter "Bangor"), a municipal corporation located in Bangor, County of
Penobscot, State of Maine, and the Town of Veazie (hereinafter "Veazie'l, a municipal
corporation located in Veazie, County of Penobscot, State of Maine
WHEREAS, the City of Bangor has an Assessing Department; and
WHEREAS, the Town of Veazie is without the services of an Assessor and
requested proposals for assessing services; and
WHEREAS, the City of Bangor has proposed to provide assessing services to
Veazie for one year under certain terms and conditions.
NOW, THEREFORE, IN CONSIDERATION of the mutual promises and covenants
contained in this Agreement, the City of Bangor and the Town of Veazie agree as
follows:
1. Services to be provided by the City of Bangor
The City of Bangor Assessing Department personnel will provide assessing
services for the Town of Veazie.
The City of Bangor will perform the following: administration of the assessing
department, preparation of town valuations (not a revaluation for the Town of Veazie);
appraisal and assessment record keeping, assisting in printing of tax bills, preparation
of reports necessary to meet requirement of Maine law for example, Annual Municipal
Valuation Return and annual Tree Growth report), and assisting the public with real and
personal property valuations.
The City of Bangor personnel will provide 308 hours of staff time during the term
of this Agreement. Staff time is anticipated to be 192 hours for office coverage and 116
field work.
2. Fees
From the date of this agreement until August 20, 2013 the Town of Veazie will
pay the City of Bangor $17,000 ($55.20 per hour) for the services to be provided.
12 315
The Town of Veazie will pay the City of Bangor the IRS rate for mileage
reimbursement for travel by personnel providing services pursuant to this Agreement.
0=8
The City of Bangor will bill the Town of Veazie monthly for all work done in the
previous month and will provide to the Town of Veazie appropriate documentation to
substantiate each monthly bill. The Town of Veazie shall pay each bill within thirty (30)
days of receipt.
4. Insurance
The City of Bangor will provide a Liability Policy to insure both the City of Bangor
and the Town of Veazie. This policy limits shall be $400,000.00 for each incident.
S. Miscellaneous
All paperwork, documents and work product remain the property of the Town of
Veazie.
The City Assessor of the City of Bangor is responsible for assigning the City of
Bangor employee to perform any service provided pursuant to this Agreement.
6. Termination
Either parry may terminate this agreement upon sixth (60) days written notice to
the other.
Witness
CITY OF BANGOR
Name:
Title:
TOWN OF VEAZIE
Witness Name:
Title: