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HomeMy WebLinkAbout2012-06-25 12-226 ORDERCOUNCIL ACTION Item No. 12-226 Date: 6/25/2012 Item/Subject: Order, Authorizing Execution of Extension of Contract with Global Spectrum, L.P. for Pre -Opening Consulting Services for the New Arena/Meeting Complex and Authorization for Acquisition of Furniture, Fixtures and Equipment for the New Arena/Meeting Complex — Bass Park Responsible Department: City Manager Commentary: In November 2011, the City Council authorized the execution of a contract with Global Spectrum to provide pre -opening consulting services through June 30, 2012. The contract term assumed that the City and Global Spectrum would complete negotiations of a long-term agreement to provide additional pre -opening operational services as well as the management and operational services of the newly constructed facility prior to its expiration. The City and Global Spectrum are working through the draft long-term agreement and expect to wrap that process up in the near term. The attached Order would authorize the extension of the current contract and terms for pre -opening consulting services through August 31, 2012. In addition, it will allow for the acquisition of certain furniture, fixture and equipment (FF&E) items during this term with the express prior approval of the City Manager. The FF&E provision will be part of the long-term agreement, however there are some near term purchasing opportunities and construction time line items that may be advantageous from a price and logistics stand point. This provision would allow Global Spectrum, to move forward with certain FF&E purchases that are approved by the City and are in the City's overall best interest. Department Head Manager's Comments: This item will be reviewed at a pre -council workshop on 6/25/12. Associated Information: Budget Approval: Legal Approval: Introduced for X Passage First Reading Referral np<:---A rn City Manager Page _ of Finance Director City Solicitor Assigned to Councilor Hawes CITY OF BANGOR 12-226 JUNE 25, 2012 (TITLE.) Order, Authorizing Execution of Extension of Contract with Global Spectrum, L.P. for Pre -Opening Consulting Services for the New Arena/Meeting Complex and Authorization for Acquisition of Furniture, Fixtures and Equipment for the New Arena/Meeting Complex — Bass Park WHEREAS, by Council Order 12-010 the City Council approved a Contract with Global Spectrum, L.P. for Pre -Opening Consulting Services for the New Arena/Meeting Complex ; and WHEREAS, said Contract expires June 30, 2012; and WHEREAS, the parties are negotiating an operating contract to replace the existing contract and the negotiations and Council approval of a contract will not occur prior to the expiration of the current contract; and WHEREAS, the City operating contract will include a provision assigning the purchase of certain furniture, fixture and equipment (ff&e) to Global Spectrum L.P.; and WHEREAS, there are certain ff&e acquisitions that should be procured prior to the commencement of the operating contract due to construction timeline, pricing and/or availability of some items. Therefore, By the City Council of the City of Bangor. BE IT ORDERED, THAT Catherin M. Conlow, City Manager, on behalf of the City of Bangor is hereby authorized to execute an extension of the current contract with Global Spectrum, L.P. for Pre -Opening Consulting Services for the New Arena/Meeting Complex under the same terms and conditions through August 31, 2012. Said extension shall be in a final form as approved by the City Solicitor or Assistant City Solicitor. BE IT FURTHER ORDERED, THAT Catherine M. Conlow, City Manager, or her designee, is authorized to approve the acquisition of furniture, fixtures and equipment, by contracts either in the name of the City of Bangor or Global Spectrum, L.P., whichever is in the best interests of the City of Bangor. IN CITY COUNCIL June 25, 2012 Motion made and seconded for Passage P � CITY Cuw aoiiouno3 of p9u6jssd