HomeMy WebLinkAbout2014-07-14 14-234 ORDERCOUNCIL ACTION
Item No. 14-234
Date: July 14, 2014
Item/Subject: ORDER, Authorizing the City Manager to Execute a Memorandum of
Understanding with Sebasticook Valley Health as the Fiscal Agent for Healthy Sebasticook
Valley.
Responsible Department: Health and Community Services
Commentary: This Order will authorize the City Manager to execute a memorandum of
understanding on behalf of the City with Sebasticook Valley Health, the fiscal agent for Healthy
Sebasticook Valley (Healthy SV). Healthy SV has been subcontracted since 2010 by Health and
Community Services to provide Healthy Maine Partnership services to six towns in Penobscot
County in the amount of $10,000. Because the agreement amount exceeds $5,000 the state
requires that an MOU be in place between the two parties. This was reviewed and
recommended for approval at the July 7, 2014 Government Operations Committee meeting.
Manager's Comments:
Associated Information: Order
Budget Approval:
Legal Approval:
Introduced for
Passage
_First Reading
Referral
Department Head
Finance Director
Page _ of _
Assigned to Councilor Graham
CITY OF BANGOR
14-234
JULY 14, 2014
(TITLE.) ORDER, Authorizing the City Manager to Execute a Memorandum of
Understanding with Sebasdcook Valley Health as the Fiscal Agent for Healthy
Sebasticook Valley.
By the Oty Coundl of the Oty of Bangor.•
ORDERED, THAT the City Manager is hereby authorized to execute a memorandum of
understanding with Sebasdcook Valley Health as the fiscal agent for Healthy Sebasficook Valley
for fiscal year 2015 in the amount of $10,000
IN CITY CLERK
JULY 14, 2014
PASSED
CITY CLE Z,
14-234
JULY 14, 2014
Memorandum of Understanding
Between City of Bangor and Sebasticook Valley Health
THIS AGREEMENT is by and between the City of Bangor, hereinafter called CITY, and Sebasticook Valley
Health hereinafter called SVH, for the period of July 1, 2014 to June 30, 2015.
In consideration of the payments and agreements hereinafter mentioned, to be made and performed by the CITY,
SVH hereby agrees with CITY to furnish all qualified personnel, facilities, materials and services and in
consultation with CITY, to perform the services, study or projects under the terms of this Agreement.
The HMP for which SVH is the lead agency is expected to serve the towns of Carmel, Corinna, Dixmont, Etna,
Newport, and Plymouth to meet MOU deliverables.
I. AGREEMENT FUNDING SUMMARY
Funds are provided under this Agreement for the provision of services detailed in section "Service Specifications
and Performance Guidelines", of this Agreement.
II. GENERAL REPORTING REQUIREMENTS
SVH agrees to submit reports to CITY in accordance with the specifications of the DHHS Rider A, according to the
following schedule:
a. Financial Reports (Documents the agency position on program income and expenses and its
corresponding relationship to the Agreement)
Report Period
July 1, 2014 - September 30, 2014
October 1, 2014 - December 31, 2014
January 1, 2015 - March 31, 2015
April 1, 2015 - June 30, 2015
SVH Due to CITY State Date Due
October 31, 2014
October 31, 2014
January 31, 2015
January 31, 2015
April 30, 2015
April 30, 2015
July 31, 2015
July 31, 2015
b. Performance Reports (Document progress towards completion of service)
Report Period
July 1, 2014 - September 30, 2014
October 1, 2013 - December 31, 2014
January 1, 2015 - March 31, 2015
April 1, 2015 - June 30, 2015
SVH Due to CITY
November 15, 2014
February 15, 2015
May 15, 2015
August 15, 2015
State Date Due
November 15, 2014
Feb. 15, 2015
May 15, 2015
August 15, 2015
c. Agreement Closeout Report (Document the final position on program income and expenses and its
corresponding relationship to the Agreement)
Report Period
July 1, 2014 - June 30, 2015
SVH Due to CITY State Date Due
August 15, 2015 August 15, 2015
III. SERVICE SPECIFICATIONS AND PERFORMANCE GUIDELINES
14-234
JULY 14, 2014
1. Staffing
The SVH HMP Partnership Director will serve as the point of contact for the CITY and will provide overall
leadership to the local coalition for the implementation of deliverables outlined in this Agreement.
2. Programming Criteria and Deliverables
• SVH agrees to develop and increase local capacity and support District infrastructure to deliver essential public
health services across the State of Maine. SVH agrees to continue to strengthen the local Coalition to assess
local public health needs and develop local and District health plans which align with the State Health Plan.
• SVH agrees to collaborate with District HMPs to create shared efficiencies on common HMP contract work.
3. Infrastructure and Capacity Deliverables and Expectations
The HMP for which SVH is the lead agency, agrees to:
• Actively participate on the Penquis District Coordinating Council
• Assure two-way exchange of information between DCC and local service area
• Participate in District Public Health Improvement Plan effort
• Respond to emerging public health opportunities and calls to action
• Review written Community Health Improvement Plan, using MAPP
• Assist HMP for which the CITY is the lead agency with implementing, monitoring, and developing an
evaluation plan for the CHIP using MAPP framework processes.
Respond appropriately to direction and guidance from the CITY and the District Liaison from the Maine CDC.
1V. AGREEMENT AMOUNT: $10,000
V. INVOICES AND PAYMENT
CITY shall pay SVH twelve monthly payments; the total amount of the payments will not exceed the Agreement
amount.
SVH will submit a monthly invoice to CITY for the amount of $833.00 per month for ten 1101 months and one
III month for $1,670.00. A detailed budget report and accompanying expense documentation must
accompany each monthly invoice.
Payments may be adjusted by City on a quarterly basis if the State of Maine determines an under expenditure of
budgeted funds as reported on the quarterly financial reports.
VI. INDEPENDENT CAPACITY
In the performance of this Agreement, the parties hereto agree that and any agents and employees of SVH, shall act
in the capacity of an independent contractor and not as officers or employees or agents of the State or employees of
CITY.
VII. TERMINATION
The Agreement may be terminated by CITY in whole, or in part, if the State of Maine DHHS Agreement
Administrator determines such termination is in the best interest of the State of Maine. CITY will be notified by the
State of Maine of any such termination by a Notice of Termination specifying the extent to which performance of
the work under the Agreement is terminated and the date on which such termination becomes effective. The
Agreement shall be equitably adjusted to compensate for such termination, and modified accordingly.
VIII. GENERAL
This Agreement will be reviewed and renewed annually by SVH and CITY as long as the parties are in Agreement
throughout the HMP funding cycle.
IX. CONTACTS
SVH: Karen Hawkes
447 N. Main Street
Pittsfield, ME 04967
207.487.3890 ext. 2733
khawkesnemh.org
CITY: Jamie Comstock
103 Texas Avenue
Bangor, ME 04401
207.992.4466
Jamie. comstock(c�bangormaine. gov
City of Bangor
Catherine M. Conlow, City Manager
Sebasticook Valley Health
Randall Clark, Chief Financial Officer
Date
Date
14-234
JULY 14, 2014