HomeMy WebLinkAbout2014-12-22 15-043 ORDERCOUNCIL ACTION
Item No. 15-043
Date: December 22, 2014
Item/Subject: ORDER, Authorizing Contract Award for Antifreeze, Lubricating Oils &
Greases
Responsible Department: Fleet Maintenance
Commentary:
In August the City put out a Request for Bids for antifreeze, lubricating oils and greases. Three companies
responded to the request. Their bids are attached. Staff recommendation upon review of the bids was to
award it to Dysarts Lubricants of Hermon. Dysarts was not the low bid. The low bid was from Dennison
Lubricants. The reasons given for not awarding the bid to the low bidder was 1) the bulk oil bid is a new
release from Nu -Tier Brand and has no experience in the market in New England, 2) they could not supply the
same oil in cases and in bulk for the diesel engine oil (Dennison's response to the request for diesel engine oil
in bulk was a Gulf product and in cases a Shell product), and 3) the request was for synthetic motor oil 5-20
and 5-30 in 6 gallon containers and the Dennison bid was 5 gallon pails. All the bidders were notified. Upon
being notified that they were not to be awarded the bid, Dennison gave the City a notice of its appeal of the
recommendation.
Various members of staff, reviewed additional information provided by Dennison and spoke with company
representatives. The Fleet Maintenance Supervisor's primary concern remained that the diesel engine oil,
proposed by Dennison Lubricants, is a new product and does not have experience in the New England Market
and knowing how the product will work in colder climates is important. Dennison has assured the City that
the product can perform in colder climates and shared that in order to enter the market, extensive testing
was undertaken.
On December 15 2014, the Finance Committee reviewed and approved staff recommendation to award the
contract to Dysart's Lubricants. The procurement policy states that a bidder who is "aggrieved in connection
with the solicitation of award of a bid" may protest to the City Council". Therefore, this award
recommendation must be approved by the City Council.
Manager's Comments:
Associated Information:
Budget Approval:
Legal Approval:
Introduced for
X Passage -Consent
First Reading
Referral
Department Head
City Manager
Finance Director
Page _ of
15-043
DECEMBER 22, 2014
Assigned to Councilor Sprague
CITY OF BANGOR
(TITLE.) Order, Authorizing Contract Award for Antifreeze, Lubricating Oils &
Greases
BY tete 0ty Council Of the Oty of Bangor.•
ORDERED,
THAT,, Deborah Cyr, Finance Director is hereby authorized to execute a contract
with Dysart's Lubricants for antifreeze, lubricating oils & greases.
IN CITY COUNCIL
DECEMBER 22, 2014
MOTION MADE AND SECONDED FOR PASSAGE
PASSED
CITY C RK
15-043
City of Bangor Bid Tabulation DECEMBER 22, 2014
Bid No. BIS -001: Antifreeze, Lubricanting Oils & Greases
Bid Opening: 9-10-14
Dennison Lubricants
Laheville MA
Dysarts Lubricants
Hermon ME
GH Berlin Windward
Hampden, ME
Item
Description
Unit Price
Unit
Unit Price Unit
Unit Price
Unit
1
Diesel Engine Oil: SAE 1OW30: Semi Synthetic:
Bulk Supply
7.68
$9.50
$9.32
Gal. / Case 6 per case
48.85
$50.18
$15.12
3 per case
Quart/ Case 12 per case
NA
NA
$4.04
6 per case
2
Automotive Engine Oil: SAE 5W30: Fully Synthetic:
6 gallon container per gallon
$47.47
5 Gal. Pail
$54.72
$16.60
Quart / Case 12 per case
31.91
$41.96
$3.75,
6 per case
3
Automotive Engine Oil: SAE 5W20: Fully Synthetic:
6 gallon container per gallon
$47.47
5 Gal. Pail
$59.60
$16.60
Quart / Case 12 per case
31.91
$41.96
$3.75
6 per case
4
Multipurpose HD SOW90 Extreme Pressure Gear Oil:
120 Ib. Kegs
$129.69
$150.00
$166.15
5 Gal. Pails
$37.88
$42.00
$45.00
Quart / Case 12 per case
35.68
$30.9.1
$5.99
6 per case
5
Universal Hydraulic Tractor Fluid:
Bulk Supply er gallon
$6.04
$6.15
$6.65
6
Extreme Pressure Lithium Complex High Temperature Grease:
120 Ib. Kegs
$249.75
$275.61
$271.11
5 Gal. Pails
$72.51
$75.43
$83.50
7
Tubes/Case
Universal Synthetic Blend Automatic Transmission Fluid:
$61.17
30 tubes per case
2.04 a tube
$115.83 50 14oz Tubes
$23.65
per 10 cartrid es
Bulk Supply per gallon
$7.82
$9.45
$10.46
Gallon/Case per Gallon
NA
NA
NA
Quart/Case per quart
$46.23
$20.26
$3.64
8
Full Synthetic Automatic Transmission Fluid:
55 Gallon Drum per gallon
$1,461.13
$1,624.00
$14.52
Quart/Cases per quart
NA
192.99 6/1 Gal
$3.64
9
Synthetic Extreme Pressure Gear Oil 7SW90:
55 Gal. Drums
$905.76
$1,138.70
$1,138.78
Qua Cases 12 per case
129.47
$56.22
$6.77
10
#00 Off Highway and Construction Grease with 3% Mol b denum: onboard grease systems:
1201b. keg
310.84
$532.39
$334.33
5 Gallon Pail
$113.87
$156.48
$99.45
11
Premium Hydraulic Oil for Dielectric Protection:
55 Gal. Drum per gallon
$730.27
$572.00
$13.28
1201b. keg per gallon
$75.00
NA
NA
12
Antifreeze: Extended Life Antifreeze/Coolant for Heavy Duty/Gasoline Engines:
Pre -Mix 50-50. 55 Gallon Drum/ al
$494.35
$378.87
$7.50
Pre -mix per gallon
8.99
$44.10
$7.98
100% Gallons 6 per case
68.04
$63.84
$13.50
13
1 DEF Fluid:
250 Gal. tote per gallon
1.74
$1.60
1.84
275 Gal. tote
Gallon Jus
1 $13.411
411 Gal. case
$16.6212-2.5 Gal. in case
$3.42