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HomeMy WebLinkAbout2014-10-27 14-327 ORDERCOUNCIL ACTION Item No. 14-327 Date: October 27, 2014 Item/Subject: ORDER, Authorizing the City Manager to Execute 12 month Lease Amendments/ Extensions Agreements with Avis, Hertz, Budget, Alamo and National Car Rental Companies - BIA Responsible Department: Airport Commentary: This approval will authorize the City Manager to execute amendments for extensions for the lease and concession agreements with the Car Rental Companies at Bangor International Airport (BGR) for no longer than twelve months. As City Staff developed the new RFP, it was discovered that the airport's Airport concession disadvantaged business enterprise (ACDBE) plan has not been updated since 2007. This is a requirement, per FAA regulations, to have an updated and approved plan. The new plan is being developed immediately. There are a number of reporting requirements, notices, etc that must be updated as we work through this process. The Airport is requesting authorization to extend the car rental agreements for no longer than twelve (12) months, which will allow adequate time to complete this process. The extension will also provide the Car Rental companies the opportunity to recover any financial losses during their non -peak period. The terms of the amendments will remain the same as the original agreements. These amendments will be in final form as approved by City Legal. This was approved by the Airport Committee during its meeting on October 14, 2014. Tony Caruso Department Head Manager's Comments: City Manager Associated Information: Budget Approval: Legal Approval: Introduced for X Passage First Reading Referral Finance Director 14Z�fi • City tolicitor Page i of —1— Assigned to Councilor Durgin CITY OF BANGOR 14-327 OCTOBER 27, 201.4 (TITLE.) ORDER, Authorizing the City Manager to. Execute 12 month Lease Amendments/ Extensions Agreements with Avis, Hertz, Budget, Alamo and National Car Rental Companies - BIA WHEREAS, The Bangor City Council awarded Car Rental lease and concession contracts at Bangor International Airport to these vendors; and WHEREAS, The current amendments with the car rental companies are due to expire on November 1, 2014; and WHEREAS, As City Staff developed the new RFP, it was discovered that BGR's airport concession disadvantaged business enterprise (ACDBE) plan has not been updated since 2007, and it is a requirement, per FAA regulations, to have an updated and approved plan; and WHEREAS, It is recommended that the City extend these agreements for up to twelve-month terms, which will allow sufficient time to prepare an updated ACDBE plan, gain FAA approval, and issue a Request for Proposals; and WHEREAS, The terms of the amendments will remain the same as the original agreements; and WHEREAS, Car Rental Concessions at Bangor International Airport are necessary and essential for the operation of domestic air service. NOW, THEREFORE, BE IT ORDERED BY THE CITY COUNCIL OF THE CITY OF BANGOR, That The City Manager is authorized to execute amendments for up to twelve-month extensions for the lease and concession agreements with Avis, Hertz, Budget, Alamo and National Car Rental Companies at Bangor International Airport in a form acceptable to the City Solicitor or the Assistant City Solicitor. IN CITY COUNCIL OCTOBER 27., 2014 PASSED A.J/rraG� CITY CLERK