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HomeMy WebLinkAbout2014-09-08 14-292 ORDERCOUNCIL ACTION Item No. 14-292 Date: September 8, 2014 Item/Subject ORDER, Authorizing the Execution of an Agreement with Eastern Maine Community College Foundation — Bass Park Infield, Track, and Grandstand Responsible Department: Community & Economic Development Commentary: Eastern Maine Community College Foundation (EMMC Foundation) wishes to use the infield, a portion of the track and the grandstand at Bass Park for a funding raising event, Snocross. The event will be on January 10 and 11, 2015 from 9:00 a.m. to 5:00 p.m. each day. The premises will be used from January 4, 2015 through January 12, 2015 for set up, take down and the event itself. The City leases the premises to Hollywood Casino and they have participated in the discussions with EMMC Foundation and are in agreement with allowing the event. The agreement shall include the following terms: EMMC Foundation will pay the City $1.25 for every ticket sold to the event; the Foundation will provide insurance with the City of Bangor and Hollywood Casino named as additional insured; the Foundation will indemnify and hold harmless the City of Bangor and Hollywood Casino; the Foundation will pay the City any direct costs for fire, police and water usage; the College will provide a security deposit. This item was reviewed and recommended by the Business and Economic Development Committee on September 2, 2014. Manager's Comments: Associated Information: Budget Approval: Legal Approval: Introduced for Passage First Reading Referral Department Head N-1), Lj�,� -..,/ City Manager Finance Director 2E�V_ Cityttolicitor Page _of_ 14-292 SEPTEMBER 8, 2014 Assigned to Councilor Nealley S/0( Bgyf� CI`T'Y OF BANGOR R4iED,fE� (TITLE.) ORDER, Authorizing the Execution of an Agreement with Eastern Maine Community College Foundation — Bass Park Infield, Track, and Grandstand wht Kt-A,-tne-eastern-maine-(-,ommunity-c-ottege-t--ounuation wishes -to -use -the- nrieia, -a -- portion of the track, and the grandstand at Bass Park for a Snocross event in January 2015; and WHEREAS, the City has a lease with GLP Capital, L.P. (Hollywood Casino) for their use of the track, infield and grandstand; and WHEREAS, the lease provides that the City may use the grandstand and infield so long as it does not interfere with GLP Capital, L.P. use of the premises; and WHEREAS, GLP Capital, L.P. is in agreement with Eastern Maine Community College's request to use the property for a Snocross event. By tiie CYty counal of the Gly of Bangor. ORDERED, That Catherine M. Conlow, City Manager, is hereby authorized to execute an agreement with Eastern Maine Community College Foundation for the use of the infield, a portion of the track, and the grandstand at Bass Park for a Snocross event. The agreement shall include the following terms: the Snocross event shall be on January 10 and 11, 2015 from 9.04 a.m, to 5:00 p.m. each day; those putting on the event shall have access to the infield, track and grandstand from January 4 — January 12, 2015 in order to set up for and clean up after the event; Eastern Maine Community College Foundation will pay the City $1.25 for every ticket sold to the event; Eastern Maine Community College Foundation will provide insurance with the City of Bangor and GLP Capital, L.P. named as additional insured; Eastern Maine Community College Foundation will indemnify and hold harmless the City of Bangor and GLP Capital, L.P.; Eastern Maine Community College Foundation will pay the City any direct costs for fire, police and water usage; Eastern Maine Community College will provide a security deposit; and such other terms as appropriate. Said agreement shall be in a final form as approved by the City Solicitor. IN CITY COUNCIL SEPTEMBER 8, 2014 MOTION MADE AND SECONDED FOR PASIIAGE PASSED CITY CLERK