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Home My WebLink About2014-02-10 14-081 ORDERVVV��Viv AV �iV�� Item No. 14-081 Date: FEBRUARY 10, 2014 Item/Subject: ORDER: Authorizing the Establishment and Administration of the Food Service Establishment Grease Intercepting Equipment Grant Program Responsible Department: Wastewater Commentary: This Order will authorize staff to administer a grant program to provide financial assistance to food service establishments for the purpose of installing grease intercepting equipment. The Code of the City of Bangor requires that all food service establishments comply with grease trap regulations to prevent grease from entering the sewer system. When too much grease enters the sewer lines it can create blockages, maintenance issues, and overflows, which lead often result in significant regulatory issues with Maine DEP and Federal EPA. Many older restaurants including ones in the downtown were established prior to the implementation of these requirements. Under the proposed program, the City will make available 50 percent matching grants in an amount not to exceed $5,000 per property for the purpose of helping small food service establishments comply with grease trap regulations. The proposed program will provide grant funding based on need according to gross sales of the business, with grant funds paid directly to the contractor upon receipt of the work done. Funding to support this grant program will come from revenue generated from sewer connection fees. Applications will be accepted on an ongoing basis and limited funding is available so the City reserves the right to reject applications due to lack of grant funds. This program was reviewed and approved by the Infrastructure Committee in 2013. Department Head Manager's Comments: City Manager Associated Information: Budget Approval: finance Director Legal Approval: ity So icitor Introduced for Passage First Reading Page _ of _ Referral 14-081 FEBRUARY 10, 2014 Assigned to Councilor Gallant GITY OF BANGOR (TITLE.) Order, Establishment of the Food Service Establishment Grease Intercepting Equipment Grant Program Whereas, the City is responsible to operate and maintain its sewer collection system in a manner that will prevent sewer overflows; and Whereas, City Code prevents the discharge of anything that would cause blockages in the sewer system; and Whereas, grease entering the sewer system increases maintenance and can cause blockages resulting on sewer overflows; and Whereas, some food service establishments have no or inadequate grease intercepting equipment; BE IT ORDERED BY THE CITY COUNCIL OF THE CITY OF BANGOR THAT A Food Service Establishment Grease Intercepting Equipment Grant Program be established to assist food service businesses, based on need, in installing adequate grease intercepting equipment. IN CITY COUNCIL February 10, 2014 Motion made and seconded for Passage Pas d 1 �?4zj . CITY ERK 14-081 FEBRUARY 10, 2014 City of Bangor Wastewater Treatment Plant Food Service Establishment Grease Intercepting Equipment Grant Program December 3, 2013 14-081 FEBRUARY 10, 2014 Introduction The Wastewater Treatment Plant Sewer Capacity Management Operation and Maintenance (CMOM) program, in part, defines best management practices the City can employ to increase the reliable operation of the sewer collection system. One practice is to reduce and eliminate the discharge of fats, oils and grease (FOG) into the sewer system. Recognizing the installation of FOG interceptors is expensive, the City has established a fund from which grants can be made to property owners that meet eligibility criteria. Purpose Provide a source of funds to offset the purchase and installation of FOG equipment in eligible food service establishments where no or inadequate FOG interceptors are present. Definitions Food Service Establishment - Restaurants, hospital kitchens, cafeterias and other public kitchens are regulated and are required to install grease traps that must be cleaned periodically. Fats, oils and grease (FOG) - Items used when cooking, or are the by-products of cooking, such as cooking oil, butter or leftover grease from cooking bacon or other meats. December 3, 2013 2 14-081 FEBRUARY 10, 2014 Administration The purpose of this grant program is to provide funds to assist in the purchase and installation grease intercepting equipment. The total grant of City funds cannot exceed 50% of the purchase and installation cost of the equipment or $5000, whichever is lower. Applications are accepted on an ongoing basis and limited funding is available so the City reserves the right to reject applications due to lack of grant funds. Disbursement of the funds will be made directly to the installation contractor after sufficient documentation demonstrating complete installation and the cost of installation has been provided and approved. The City of Bangor prohibits discrimination. No person shall on the ground of race, color, national origin, sex, age, religion, familial status, physical or mental disability be excluded from participation in, be denied the benefits of or subjected to discrimination under this program. Grant Approval.- Approval pproval. Approval of the grant will be contingent upon: a. grant application properly filled out; b. the Infrastructure Committee's affirmative vote; c. proof of ability to provide necessary funds to complete the installation of the FOG equipment; and d. verification that all property taxes, water/sewer fees and all other city assessments are current. e. grant funds are available. Eligibility. In order to qualify for a grant, both the applicant and the property to be assisted must -- meet the minimum eligibility criteria as set forth in these guidelines. - To qualify for a grant an applicant must: 1. provide proof of ownership, a signed purchase and sale agreement or a lease agreement; 2. meet income eligibility guidelines, 3. meet seating guideline; 4. have paid in full all City property taxes, water/sewer fees, and /or any other assessed fees; 5. demonstrate the capability to fund the complete the installation and maintenance plans for the FOG equipment; 6. submit plumbing plans as requested by Code Enforcement to ensure compliance with the Maine Uniform Plumbing Code and the Bangor Sewer Use Ordinance; December 3, 2013 3 14-081 FEBRUARY 10, 2014 7. provide personal and business tax returns and personal financial information to determine financial capacity as deemed necessary by Community and Economic Developement; 8. demonstrate a record of compliance with the city of Bangor's codes, ordinance and policies and any other local, state or federal rules and regulation that apply. Isolated violations will not be considered as a failure if addressed in a cooperative manner: and, 9. must provide a narrative demonstrating the need for this funding. To qualify for a grant the property must: 1. be located in the City of Bangor; and 2. priority may be given to the Bangor Center Development District and LMI census tracts. Grant Amount Calculation The amount of the grant will be determined by the matrix below, but in no case exceed $5000 per installation. Gross sales will be equal to the average of the last three years sales records. Grant Limitations No more than one grant will be processed at one time on behalf of an applicant. For the purpose of this section, grant processing will be considered complete when an application is disapproved or when a grant is dispersed to a contractor upon completion of the FOG equipment installation. Grants are available for food service establishments with less than or equal to 100 seats. Funding Matrix Gross Sales Grant Funding Maximum 0 to $250,000 $ 5,000.00 $250,001 to $500,000 $ 4,000.00 $500,001 to $750,000 $ 3,000.00 $750,001 to $1,000,000 $ 2,000.00 $1,000,001 to $1,250,000 $ 1,000.00 (Gross sales Includes rood and alconoi) December 3, 2013 4