HomeMy WebLinkAbout2014-03-10 14-108 ORDERCOUNCIL ACTION
Item No. 14-108
Date: March 10, 2014
Item/Subject: ORDER, Authorizing the City Manager to execute an Agreement with the
Town of Hermon for Assessment Services
Responsible Department: Assessing
Commentary: This Order will authorize the execution of an agreement with the Town of
Hermon to provide assessing services for a period of 180 days. The City will provide
approximately 75 hours of staff time at a rate of $55.20 per hour, plus expenses. The Town of
Hermon is currently in need of assessment oversight as they have someone who will do the
work and input the data. Under the terms of this agreement, the Assessor will act in a
supervisory capacity over the contract assessor. The City Assessor recommends approval as it is
not anticipated that this will take substantial time away from other duties.
Department Head
Manager's Comments: This v��ll 10� d 00,- ,R..P_ ccmc-4
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City Manager
Associated Information:
Budget Approval:
finance Director
Legal Approval:
Ci Solicitor
Introduced for
Passage
First Reading Page _ of _
Referral
14-108
MARCH 10, 2014
Assigned to Councilor Civiello
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CITY OF BANGOR
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(TITLE.) ORDER, Authorizing the City Manager to execute an Agreement
with the Town of Hermon for Assessment Services
WHEREAS, The Town of Hermon is in need of assessment services and has requested an
agreement with the City of Bangor for assessment services of 180 days.; and
By ttie City Counts/ of ifie City of Bangor:
ORDERED,
THAT the City Manager is hereby authorized, on behalf of the City of Bangor, to
execute an agreement with the Town of Hermon for Assessment services. Said
Agreement shall be substantially in the form as attached hereto and in a final
form as approved by the City Solicitor or Assistant City Solicitor.
IN CITY COUNCIL
March 10, 2014
CITY CLERK
14-108
MARCH 10, 2014
AGREEMENT FOR ASSESSING SERVICES
Agreement made this day of 2014 by and between the City of Bangor
(hereinafter "Bangor"), a municipal corporation located in Bangor, County of Penobscot, State of
Maine, and the Town of Hermon (hereinafter "Hermon"), a municipal corporation located in
Hermon, County of Penobscot, State of Maine.
WHEREAS, the City of Bangor has an Assessing Department; and
WHEREAS, the Town of Hermon is without the services of an Assessor and requested
proposals for assessing services; and
WHEREAS, the City of Bangor has proposed to provide assessing services to Hermon
for six (6) months under certain terms and conditions.
NOW, THEREFORE, IN CONSIDERATION of the mutual promises and covenants
contained in this Agreement, the City of Bangor and the Town of Hermon agree as follows:
1. Term
The term of this Agreement shall be for a period of 180 days commencing the date of
execution.
2. Services to be provided by the City of Bangor
The City of Bangor Assessing Department personnel will provide assessing services for the
Town of Hermon.
The City of Bangor will perform the following: administration of the assessing
department, preparation of town valuations (not a revaluation for the Town of Hermon);
appraisal and assessment record keeping, assisting in printing of tax bills, preparation of reports
necessary to meet requirement of Maine law for example, Annual Municipal Valuation Return,
annual Tree Growth report and assisting the public with real and personal property valuations.
The City of Bangor personnel will provide 75 hours of staff time during the term of this
Agreement. Supervisory time is anticipated to be 1 +/- hour per week and 45 hours of field and
sales analysis work from April 1, 2014 through June 30, 2014 (during the time of commitment of
taxes).
The Town of Hermon has agreed to hire Lillian Smith, CMA as an appraiser working
as a private contractor / independent contractor who will provide approximately 360 hours of
assessing work, at one and one-half days, per week, during the term of this agreement, who
shall work under the direction of the City of Bangor City Assessor. The Town of Hermon shall
14-108
MARCH 10, 2014
be responsible for any money due Lillian Smith and shall hold the City of Bangor harmless.
3. Fees
During the term of this agreement the Town of Hermon will pay the City of Bangor an
estimated $4,140 ($55.20 per hour) for the services to be provided.
The Town of Hermon will pay the City of Bangor the IRS rate for mileage reimbursement
for travel by personnel providing services pursuant to this Agreement.
4. Billing
The City of Bangor will bill the Town of Hermon monthly for all work done in the
previous month and will provide to the Town of Hermon appropriate documentation to
substantiate each monthly bill. The Town of Hermon shall pay each bill within thirty (30) days of
receipt.
5. Insurance
The City of Bangor will provide a Liability Policy with the Town of Hermon to a named
insured. This policy limits shall be $400,000.00 for each incident.
6. Miscellaneous
All paperwork, documents and work product remain the property of the Town of
Hermon.
7. Termination
In the event, of a default the non -defaulting party may terminate this agreement upon
ten days notice, unless said default is cured within that time. In any event, either party may
terminate this agreement upon sixty (60) days written notice to the other.
CITY OF BANGOR
Catherine M. Conlow
Title: City Manager
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Roger Raymond
Town Manager