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HomeMy WebLinkAbout2015-08-10 15-273 ORDERCOUNCIL ACTION Item No. 15-273 Date: August 10, 2015 Item/Subject: ORDER, Authorizing Contract for the Purchase of a Sidewalk Tractor from HP Fairfield in the amount of $103,840.00 Responsible Department: Fleet Maintenance Commentary: On July 22, 2015, the City received three (3) bids for the purchase of a sidewalk tractor. The bid prices ranged from $99,525 to $130,250 (see attached bid tabulation). Staff recommendation is to award the contract to H.P. Fairfield, the lowest responsive bidder in the amount of $103,840.00 which is below budget. The lowest bid did not meet specifications; the cab did not meet noise level requirements (which require operators to wear hearing protection), it did not have a fuel management system nor does it have a driver interlock seat (i.e. could remain running when driver leaves seat). The recommended equipment is a Trackless, which the City. currently has five of thereby providing consistency within the fleet from an operational and maintenance standpoint. This bid was reviewed and recommended for approval at the Finance Committee meeting of August 10, 2015. The contract award recommendation must be reviewed approved by the City Council as it is over $100,000. Manager's Comments: Associated Information: Budget Approval: Legal Approval: Introduced for X Passage - Consent First Reading Referral Department Head 1 City Manager Finance Director Page _of_ icitor Assigned to Councilor Baldacci CITY OF BANGOR 15-273 AUGUST 10, 2015 (TITLE.) Order, Authorizing Contract for the Purchase of a Sidewalk Tractor from HP Fairfield in the amount of $103,840.00 By the Clty Councll of the City of Bangor.• ORDERED, THAT, Deborah Cyr, Finance Director is hereby authorized to execute a contract with H.P. Fairfield in the amount of $103,840 for the purchase of a sidewalk tractor (plow). IN CITY COUNCIL AUGUST 10, 2015 PASSED CITY CLERK 15-273 AUGUST 10, 2015 City of Bangor Bid Tabulation Bid No.: B16-003: Sidewalk Tractor Bid Opening: 07/22/15 Team Eagle Tilton NH HP Fairfield Skowhegan, ME Beauregard Equipment, Inc. Hermon ME Item I Description Total Price Total Price Total Price 1 Sidewalk Tractor $145,250.00 $111,840.00 $110,025.00 2 Less:trade-in for 2000 Trackless $15,000.00 $8,000.00 $10,500.00 Total Bid Amount $130,250.00. 103 840.00 $99525.00 Optional Extended Warranty 2 YR $2,500 MOW SYR $2,350 Year/Make/Model 2015 Multi Hog 2015 Trackless 2015 MacLean Estmated Delivery Time After Recie t of Order 110 Das November 45-60 Days