HomeMy WebLinkAbout2015-08-10 15-273 ORDERCOUNCIL ACTION
Item No. 15-273
Date: August 10, 2015
Item/Subject: ORDER, Authorizing Contract for the Purchase of a Sidewalk Tractor from HP
Fairfield in the amount of $103,840.00
Responsible Department: Fleet Maintenance
Commentary:
On July 22, 2015, the City received three (3) bids for the purchase of a sidewalk tractor. The bid
prices ranged from $99,525 to $130,250 (see attached bid tabulation).
Staff recommendation is to award the contract to H.P. Fairfield, the lowest responsive bidder in the
amount of $103,840.00 which is below budget. The lowest bid did not meet specifications; the cab
did not meet noise level requirements (which require operators to wear hearing protection), it did
not have a fuel management system nor does it have a driver interlock seat (i.e. could remain
running when driver leaves seat). The recommended equipment is a Trackless, which the City.
currently has five of thereby providing consistency within the fleet from an operational and
maintenance standpoint.
This bid was reviewed and recommended for approval at the Finance Committee meeting of August
10, 2015.
The contract award recommendation must be reviewed approved by the City Council as it is over
$100,000.
Manager's Comments:
Associated Information:
Budget Approval:
Legal Approval:
Introduced for
X Passage - Consent
First Reading
Referral
Department Head
1 City Manager
Finance Director
Page _of_
icitor
Assigned to Councilor Baldacci
CITY OF BANGOR
15-273
AUGUST 10, 2015
(TITLE.) Order, Authorizing Contract for the Purchase of a Sidewalk Tractor from
HP Fairfield in the amount of $103,840.00
By the Clty Councll of the City of Bangor.•
ORDERED,
THAT, Deborah Cyr, Finance Director is hereby authorized to execute a contract
with H.P. Fairfield in the amount of $103,840 for the purchase of a sidewalk
tractor (plow).
IN CITY COUNCIL
AUGUST 10, 2015
PASSED
CITY CLERK
15-273
AUGUST 10, 2015
City of Bangor
Bid Tabulation
Bid No.: B16-003: Sidewalk Tractor
Bid Opening: 07/22/15
Team Eagle
Tilton NH
HP Fairfield
Skowhegan, ME
Beauregard Equipment, Inc.
Hermon ME
Item
I
Description
Total
Price
Total
Price
Total
Price
1
Sidewalk Tractor
$145,250.00
$111,840.00
$110,025.00
2
Less:trade-in for 2000 Trackless
$15,000.00
$8,000.00
$10,500.00
Total Bid Amount
$130,250.00.
103 840.00
$99525.00
Optional Extended Warranty
2 YR $2,500
MOW
SYR $2,350
Year/Make/Model
2015 Multi Hog
2015 Trackless
2015 MacLean
Estmated Delivery Time After Recie t of Order
110 Das
November
45-60 Days